Deactivation & Decommissioning and Facility Engineering (DD/FE) Working Group
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1 Deactivation & Decommissioning and Facility Engineering (DD/FE) Working Group Waste Management 2008 Symposia Panel: US DOE - Energy Facility Contractors Group's Knowledge Portal (EFCOG) Review February 28, 2008, in Phoenix, AZ By Russ Mellor, VP - Closure Sites Energy & Environment Washington Group International
2 PURPOSE Partner with DOE Environmental Management s Office of Deactivation & Decommissioning and Facility Engineering in identifying and addressing key opportunities for improved performance in D&D safety and project execution across the DOE complex through application of experience, including lessons learned, and technology transfer. 2
3 WHO WE ARE EFCOG Sponsoring Director: George Jackson - Fluor DOE Sponsor: Yvette Collazo Steering Committee: Mike Lackey - Fluor Yvette Collazo George Jackson Joe Yanek - Fluor John Longenecker - Longenecker & Associates Task Group Officers: Chair: Mike Lackey Vice Chair: Russ Mellor URS Washington Division Secretary: Lanny Dusek - Fluor 16 Active Members Comprise the Task Group Represent a Diverse Mix of Companies and Sites 3
4 BRIEF HISTORY Task Group formation requested by EM in conjunction with a restructuring August 2006 Board approved proceeding with formation of the Task Group October 2006 Task Group kick off meeting held (17 attendees) Charter adopted Leadership elected Actions initiated November 2006 Charter reviewed with Board December 2006 and February 2007 Task Group telephone conferences held March 2007 achieved Working Group status 4
5 ACTIVITIES March 6, 2007 Working Group met at Hanford Included tour of ALARA Center as model for potential creation of a D&D Knowledge Resource Center Established three Task Groups to focus on specific actions DOE 413.3A EM Clean-up Projects Guide Review Independent Verification of Cleanup Initiative Review D&D Knowledge Resource Center Creation April 19 and August 3, 2007 Working Group held telephone conferences August 14 D&D Knowledge Resource Center Task Group met at Hanford 5
6 ACTIVITIES December 7 Working Group met in Dallas, TX Reviewed current projects Assessed representation of current membership Decided to pursue adding members from CWI in Idaho and from PNNL in Richland, WA Identified two new initiatives to evaluate for action: Promote safe open-air demolition of structures containing asbestos without prior abatement as the industry standard Develop a product (e.g., brochure, video, or paper) that creates a compelling case for D&D; told within the context of DOE s D&D Story 6
7 REVIEW ACTIVITIES Working Group members are actively participating in DOE 413.3A EM Cleanup Projects Guide preparation DOE is replacing DOE M413.3, Project Management for the Acquisition of Capital Assets Manual with a set of guides, one of which is "EM Cleanup Projects Working Group members coordinated comments in May 2007 on the proposed EM Headquarters Authorized Limit and Independent Verification Business Plan DOE is establishing a standard process for Independent Verification of Cleanup DD/FE commented on release of real property (i.e., real estate) RP commented on release of personal property (i.e., material leaving a site) 7
8 LESSONS LEARNED & BEST PRACTICES Presented papers on D&D Lessons Learned and Best Practices at conferences: IAEA International Conference on Environmental Remediation and Radioactive Waste Management, Bruges, Belgium, September 2 6 ANS Decommissioning, Decontamination & Reutilization Topical Meeting, Chattanooga, TN, September Continued creating Best Practices to add to the new DD/FE Topical Area on the EFCOG Best Practices Web Site 6 completed and uploaded to the site 11 in progress 8
9 LESSONS LEARNED & BEST PRACTICES Best Practice #49 - Evaluation and Control of Airborne Fungal Populations for Worker Protection during the Deactivation of an Abandoned Process Facility (U) (09/01/07) Best Practice #50 - Post-Deactivation Surveillance and Maintenance of Excess Facilities (09/01/07) Best Practice #51 - Use of Commercial Rigid Polyurethane Foam for Decontamination and Decommissioning (09/01/07) Best Practice #52 - Implementation of NFPA Arc Flash Requirements in D&D (12/18/07) Best Practice #53 - Assets for Value Contracts (12/18/07) Best Practice #54 - Open Air Demolition of Radiological Contaminated Structures (02/19/08) 9
10 D&D KNOWLEDGE RESOURCE CENTER Instituting a D&D Knowledge Resource Center to provide real-time solutions to D&D challenges across the DOE Complex Effort includes two pieces Hotline Database/website Combine to form the Knowledge Resource Center D&D Hotline task team established Database development team formed Florida International University is developing the database/website 10
11 D&D KNOWLEDGE RESOURCE CENTER Hotline D&D Hotline has been established and is operational at the Hanford ALARA Center Call-in number is Hotline points of contact (federal and contractor) have been identified at most DOE sites The POCs provide information to the hotline staff about D&D efforts at their sites The POCs field questions from hotline staff 11
12 D&D KNOWLEDGE RESOURCE CENTER Database/website Draft functional requirements document (FRD) has been developed Database has been developed and is being populated Website search capability of the database has been demonstrated 12
13 D&D KNOWLEDGE RESOURCE CENTER Hotline Next Steps Formalize the role of the site points of contact (POCs) Establish a sub-network of subject matter specialists (SMS) at each site SMSs would support site POCs in answering questions and providing input on site activities via an SMS Data sheet. The SMS data sheets would be additional input for the database Develop a 5 minute DVD spot and a brochure for DOE and Contractor personnel to advertise the Hotline 13
14 D&D KNOWLEDGE RESOURCE CENTER Database/website Next Steps Finalize the FRD Finalize website development and roll out for DOE/Contractor use Continue database population 14
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