Computer Lab # 2 Project Cost Management (with Microsoft Project 2007) Lab Manual (with Master s sets of input and output data for Team # 0)

Transcription

1 Bradley University College of Liberal Arts and Sciences Department of Computer Sciences and Information Systems Computer Lab # 2 Project Cost Management (with Microsoft Project 2007) Lab Manual (with Master s sets of input and output data for Team # 0) 1

2 Lab Activities At-Glance Steps To-Do List OUTCOMES Read Pages ## Part I: BEFORE LAB SESSION (AT HOME) Read the designated pages in the required textbook Get your personalized (or, team-based) assignment for Lab 2 See course web iste 2-1 Calculate output data for the final (dimmed) column Table_1 entitled Total (T) in Table Calculate the output data for the row (dimmed) entitled Table_2 Value Adjustment Factor (VAF) in Table Enter the UT value from Table 1 and the VAF value from Table_3 Table 2into Table 3, and calculate the numeric value of TAFP in Table3 2-4 Enter TAFP value from Table3 into each row of Table 4. Calculate the Total values for each row in Table 4 using designated formulas. Table _4 Read the designated pages in the required textbook Calculate the numeric value of the Total Lines of Code Table _5 for each designated function of Table 5 (the left column). 2. Calculate the numeric value of the Total Lines of Code per Project. 3. Calculate the numeric value of the Total Project Cost. 2-6 Calculate the numeric value of the Hourly Rate for each Table_6 Position given in Table Enter information from Table 7 into electronic spread sheet Table_7 Part II: IN the LAB 2-8 Add a new column into the task sheet entitled Actual Work using STEP 16 (as described below) 2-9 Enter the Material Cost from Table_7 (in the Manual) and Resource sheet Hourly Based Salary for employees from Table_6 (Figures # 14-19) ( in the solution tables) using the STEP Get the reports for Cost Flow Report and Budget Reports Report. (Figure # 20, 21) 2. Complete STEPS 20,21 in the manual 2-11 Create a final outcome table. Final Outcome Table (Figure #23) Manual Manual 2

3 An Example of Lab 2 Personalized (or, Team-Based) Assignment (Team # 0) Lab 2: Assignment for Team_0 Table_1 Complexity Calculation Category Low Weight_L Average Weight_A High Weight_H Total (T) User inputs User outputs User inquires File/Structures External Interface Unadjusted Total (UT): Table_2 Function Point System Characteristics (with values on scale from 0 to 5 *) Value Data communication required 1 Distributed Processing 5 Performance needs 4 Heavily utilized operating environment 3 on-line data entry 2 Backup and recovery 2 Master file access online 5 Transaction input complexity 1 Internal processing complexity 2 Reusable code 4 Input, output, file, inquires complex 5 Designed for multiple sites 3 Installation Complexity 3 Designed to facilitate change 2 Value Adjustment Factor (VAF): Table_3 Total Adjustment Function Point (TAFP) UT (from Table_1) VAF (from Table_2) TAFP Value 3

4 Table_4 Estimates TAFP value (from (Table_3) Function point values (given) Effort Documentation Bugs User-instructed rework Total Project Cost: Total Table_5 Function Pages Lines of code per Page User Interface for Static Pages User Interface for Dynamic Pages 5 80 Code behind for Static Pages Code behind Dynamic Pages 4 60 Data Base SQL Stored Procedures Business layer-logical Pages Other Layer-Logical Pages Total: Total Project Cost: Total Lines Of Code (TLOC) Table_6 Position Salary(in dollars) per year Project Manager 1 133,000 >10 Project Manager 2 88,000 3 to 5 System Analyst1 110,000 >15 Experience (years) System Analyst2 95,000 8 to 10 System Analyst3 85,000 5 to7 Developer1 105,000 >14 Developer2 90,000 8 to 10 Developer3 78,000 3 to 5 Hourly rate (in dollars) Table_7 Material type Cost (in dollars) Desktop1 $1, Desktop2 $1, Desktop3 $1, Laptop1 $2, Laptop2 $2, Laptop3 $1, Cellphone1 $ Cellphone2 $ Cellphone3 $ Cellphone4 $

5 Cellphone5 $50.00 PDA1 $ PDA2 $ Laptop4 $1, Laptop5 $1,

6 1. Calculation of Software Project Total Cost (using Function Point-based estimate approach) A note: Get your personal number (assignment number) from your instructor for Lab 2, and use it accordingly in Lab 2 outcomes. For example, for Team 2 the generic Team# (see below) should be Team Read theoretical material about Function Point (FP) in required course textbook (Chapter 6, Part 2, on pages ) Calculation of numeric value of Unadjusted Total (UT) 1.1 Open Microsoft Excel application, open a new workbook, and name it as Team#_Cost_Mngt_Lab2 1.2 In Team#_Cost_Mngt_Lab2 workbook, create an electronic spread sheet and name it as Table_ Enter the information from Table # 1 below into electronic spread sheet Table_1. (A note: For your convenience, see examples of Tables 1-7 for Team # 0 in the Manual below). 1.4 Calculate numeric values in the column Total (T) for each category below using the following formula: Total (T) = (Low *Weight_L) + (Average *Weight_A) + (High *Weight_H) 1.5 Calculate the numeric value of Unadjusted Total (UT) using the following formula: Unadjusted Total (UT) = (Total T for each category) 1.6 The output data in Table_1 of your electronic spreadsheet should look like (be somewhat similar to) output data in Table 1 below. Table 1 (A note: Data in dimmed grey column(s) in this table is given for student s convenience only. Before the lab session, this data should be changed with the actual calculated data based on student s personalized assignment for this lab) Complexity Calculation Category Low Weight_L Average Weight_A High Weight_H Total (T) User inputs User outputs User inquires File/Structures External Interface Unadjusted Total (UT)

7 2. Calculation of numeric value of Value Adjustment Factor (VAF) 2.1. In Team#_Cost_Mngt_Lab2 workbook, create a new electronic spread sheet and name is as Table_ Enter information from Table # 2 below into electronic spread sheet Table_ Calculate numeric value of Value Adjustment Factor (VAF) using the following formula: VAF = (numeric value of Function Point System Characteristic) 2.4 The output data in Table_2 of your electronic spreadsheet should look like (be somewhat similar to) output data in Table 2 below. Table 2 (A note: Data in dimmed grey column(s) in this table is given for student s convenience only. Before the lab session, this data should be changed with the actual calculated data based on student s personalized assignment for this lab) Function Point System Characteristics (with values on scale from 0 to 5 *) Value *) Data communication required 1 Distributed Processing 5 Performance needs 4 Heavily utilized operating environment 3 on-line data entry 2 Backup and recovery 2 Master file access online 5 Transaction input complexity 1 Internal processing complexity 2 Reusable code 4 Input, output, file, inquires complex 5 Designed for multiple sites 3 Installation Complexity 3 Designed to facilitate change 2 Value Adjustment Factor (VAF) 40 *) A note: 0=no effect, 1= incidental, 2=moderate, 3=average, 4=significant, 5=essential. 7

8 3. Calculation of numeric value of Total Adjustment Function Point (TAFP) 3.1. In Team#_Cost_Mngt_Lab2 workbook, create a new electronic spread sheet and name it as Table_ Enter textual information from Table # 3 below into electronic spread sheet Table_ Enter calculated numeric value of UT (from Table_1) and numeric value of VAF (from Table_2) into electronic spread sheet Table_ Calculate numeric value of Total Adjustment Function Point (TAFP) using the following formula: TAFP=UT * ( * VAF) 3.5. The output data in Table_3 of your electronic spreadsheet should look like (be somewhat similar to) output data in Table 3 below. Table 3 (A note: Data in dimmed grey column(s) in this table is given for student s convenience only. Before the lab session, this data should be changed with the actual calculated data based on student s personalized assignment for this lab) UT (from Table_1) VAF (from Table_2) TAFP Value Total Adjustment Function Point (TAFP)

9 4. Calculation of numeric values of Effort, Documentation, Bugs, User Instructed Rework, and Total Project Cost 4.1 In Team#_Cost_Mngt_Lab2 workbook, create a new electronic spread sheet and name is as Table # Enter the calculated numeric value of TAFP (from Table_3) into the TAFP Value column of Table_ Calculate numerical value of Effort suing the following formula: Effort = 1.49 * TAFP 4.4 Calculate numerical value of Documentation using the following formula: Documentation =0.25*TAFP 4.5 Calculate numerical value of Bugs using the following formula: Bugs=0.025*TAFP 4.6 Calculate numerical value of User-instructed rework using the formula: User-instructed rework=0.04*tafp 4.7 Calculate numerical value of Total Project Cost Total Project Cost=$105.10*TAFP 4.8. The output data in Table_4 of your electronic spreadsheet should look like (be somewhat similar to) output data in Table 4 below. Table 4 (A note: Data in dimmed grey column(s) in this table is given for student s convenience only. Before the lab session, this data should be changed with the actual calculated data based on student s personalized assignment for this lab) Estimates TAFP value (from (Table_3) Function point values (given) Total Effort Documentation Bugs User-instructed rework Total Project Cost:

10 5. Calculation of Software Project Total Cost (Using Lines of Code (LOC)-based estimate approach) 0-5. Read theoretical material about Lines of Code (LOC) in required course textbook (chapter 6, part 2 on pages ) Open Microsoft Excel application. Open workbook Team#_Cost_Mngt_Lab2. Create an electronic spread sheet and name it as Table_ Enter information from Table # 5 below into electronic spread sheet Table_ Calculate the numerical value of Total Lines of Code per Function (TLOCF) for each designated function using the following formula: TLOCF = P * LOCP 5.4. Calculate the numerical value of Total Lines of Code (TLOC) using the following formula): TLOC = TLOCF 5.5. Calculate the numerical value of Total Project Cost (TPC) using the following formula: Total Project Cost = TLOC *16 (A note: this is based on the burdened labor rate, the cost of a line of code in the final product is assumed to be $16) The output data in Table_5 of your electronic spreadsheet should look like (be somewhat similar to) output data in Table 5 below. Table 5 (A note: Data in dimmed grey column(s) in this table is given for student s convenience only. Before the lab session, this data should be changed with the actual calculated data based on student s personalized assignment for this lab) Function Number of Pages (P) Lines of Code per Page (LOCP) User Interface for Static Pages User Interface for Dynamic Pages Code behind for Static Pages Code behind Dynamic Pages Database SQL Stored Procedures Business layer - Logical Pages Other Layer -Logical Pages Total (TLOC) 7840 Total Project Cost (TPC) in $ Total Lines of Code per Function (TLOCF) 10

11 6. Calculation of Hourly Salary 6.1. In Team#_Cost_Mngt_Lab2 workbook, create a new electronic spread sheet and name it as Table_ Enter information from Table # 6 below into electronic spread sheet Table_ Consider the following input data for calculation of the Hourly Rate: - assume that there are 25 working days in each month; - assume that there are 11 working months; - as a result, there are 11*25 =275 working days in each year; - assume that there are 8 working hours per day; - as a result, there are 275*8=2200 working hours per year. Therefore for every worker Hourly Salary is calculated using the following formula: Hourly Salary =Salary (in dollars) per year / Calculate the numeric values of Hourly Rates for each designated Position in your project (see Table 6 below for examples). Enter the calculated values of Hourly Rates into Table_ The output data in Table_6 of your electronic spreadsheet should look like (be somewhat similar to) output data in Table 6 below. Table 6 (A note: Data in dimmed grey column(s) in this table is given for student s convenience only. Before the lab session, this data should be changed with the actual calculated data based on student s personalized assignment for this lab) Position Experience (years) Salary (in dollars) per year Project Manager 1 >10 133, Project Manager 2 3 to 5 88, System Analyst1 >15 110, System Analyst2 8 to 10 95, System Analyst3 5 to7 85, Developer1 >14 105, Developer2 8 to 10 90, Developer3 3 to 5 78, Hourly Rate (in dollars) 11

12 7. Material Table 7.1. In Team#_Cost_Mngt_Lab2 workbook, create a new electronic spread sheet and name it as Table_ Enter information from Table # 7 of your personalized assignment into the electronic spread sheet Table_7 as shown below. Table 7 (A note: Data in dimmed grey column(s) in this table is given for student s convenience only. Before the lab session, this data should be changed with the actual calculated data based on student s personalized assignment for this lab) Material type Cost (in dollars) Desktop1 $1, Desktop2 $1, Desktop3 $1, Laptop1 $2, Laptop2 $2, Laptop3 $1, Cellphone1 $ Cellphone2 $ Cellphone3 $ Cellphone4 $80.00 Cellphone5 $50.00 PDA1 $ PDA2 $ Laptop4 $1, Laptop5 $1,

13 Step-by-step Lab Activities (with outcome data for Team#0) A note: Steps 1-15 have been previously completed in Lab # 1 Step 16: How to add a new column (Actual work) in Task sheet: 16.1 Open the last Microsoft project saved file named Team#_Lab1_Outcome_5a.mpp (from the Lab 1 outcomes i.e., Time Management Lab) We must add the Actual Work column in order to know the detailed number of hours worked for each task In order to do so, select Insert (Menu Item)->Column->Actual Work. A new window will be displayed (see an example below) Click OK. A note: The numeric values of actual hours worked will be calculated automatically and be inserted into the Actual Work column Alternate way to add a new column is as follows: a) Highlight any column where you want to insert new column, right-click on the column, and then select Insert column->actual work. b) A window (as shown above) will appear, and then click OK. A new column will be inserted automatically to the left side of the highlighted column as shown below. 13

14 14

15 Step 17: Entering Hourly Rates for Human Resources (for Position in Table_6) and Cost for Material Resources (from Table_7) 17.1 To enter the Hourly Rate and Cost of Materials, go to View (Menu Item)->Resource sheet All the Resources are already present (like Project Manager1, Project Manager2, System Analyst 2, Developer 3, Desktop 1, Desktop2, Cellphone1, PDA1, PDA2, etc.) in the electronic spreadsheet Enter the Hourly Rates to the employees from the Table_6 (from the solution tables developed before the lab) Enter the Material Cost for each and every material from Table_7 (from the solution tables developed before the lab). In order to do so, go to the first resource and double click on it A new window will appear, in that go to Cost Tab as shown in the figure below Add the Hourly Rate values for Human Resources from the final column of Table_6 and Material Resource from the Cost column of Table_7. 15

16 17.7 Repeat step 17.2 for every human and material resources. After entering the numeric values the Resource Electronic Spreadsheet should look like the figure 14 below. Figure Save the this Resource Electronic Spreadsheet as Team#_Lab2_Outcome_7a.mpp. In order to save the current status of the project, go to File (Menu item)->save As. Enter the file name as Team#_Lab2_Outcome_7a.mpp 16

17 Step 18: Generation of Cost Table 18.1 Now change the view to Task sheet view. To do so go to View (Menu Item) More Views- Select Task Sheet View and then click Apply As far as the numeric values of the Human Resources, Hourly Rates and Cost of Materials are provided by the user, the Cost Table will be populated automatically. To look at the Cost Table, go to View (menu item) -> Table-> Cost By default, the Cost Table will be populated with several columns. Delete all the columns except the column named Task Name In order to add a new column, go to Insert (menu item) ->Column->Cost A window will appear (as shown in the figure below) Click OK A new window will appear (as shown on the figure below). 17

18 Figure Save this Cost Table as Team#_Lab2_Outcome_7b.mpp 18.9 In order to save the current status of the project, go to File (Menu item) ->Save As Enter the file name as Team#_Lab2_Outcome_7b.mpp 18

19 Step 19: Adding Baseline Cost Column: 19.1 Add a new column named Baseline Cost. Note: The baseline Cost is the cost of a project at a certain moment in time. Baseline information so also available for start and finish dates for each task. The total cost generated will be same as the baseline cost when the baseline has been set, but as the changes are made as the project is executing, the actual costs could change, based on many factors In order to add a new column, go to (see Figure 15 for details) Insert (menu item) -> column >Baseline Cost. A new window will appear as shown below Then press OK. A note: a new column will be added automatically to the table We need to set the Baseline Cost. To do so, go to Tools (Menu Item) ->Tracking->Set Baseline. A new window will appear as shown below. 19

20 19.5 Select a Baseline for Set Baseline radio button Select a radio button named Entire Project in the For section Click OK. As a result, the Baseline Cost column will be automatically populated with calculated data (as shown on figure 16 below). Figure Save this Cost Table as Team#_Lab2_Outcome_7c.mpp In order to save the current status of the project, go to File (Menu item) -> Save As Enter the file name as Team#_Lab2_Outcome_7c.mpp. 20

21 Step 20: Adding Cost Variance Column 20.1 Add a new column named Cost Variance. In order to do so, go to Insert (menu item) -> Column -> Cost Variance. Note: Cost Variance is the difference between the current projects cists and the baseline costs. When the baseline is first set, the variance columns are zero. These columns may begin to change as the project progresses. If the project executes exactly as planned, the variance amounts will remain at zero 20.2 A new window will appear (as shown below) Click OK. A new column will appear (as shown on figure 17 below). 21

22 Figure Save this Cost Table as Team#_Lab2_Outcome_7d.mpp In order to save the current status of the project, go to File (Menu item) ->Save As Enter the file name as Team#_Lab2_Outcome_7d.mpp 22

23 Step 21: Adding Actual Cost Column 21.1 Add a new column named Actual Cost. In order to do so, go to Insert (menu item) -> Column >Actual Cost. A new window will appear as shown below. Note: The actual cost is the cost calculated based on the tasks that have been completed thus far. It is a measure of costs accrued thus far in the project Click OK. A new column will appear (as shown on figure 18 below). 23

24 Figure 18 24

25 21.3 Save the current status of the project as Team#_Lab2_Outcome_7e.mpp. In order to do so, go to File (Menu item)-save As. Enter the file name as Team#_Lab2_Outcome_7e.mpp. Step 22: Adding Remaining Cost Column: 22.1 Add a new column named Remaining Cost. In order to do so, go to Insert (menu item) -> column >Remaining Cost. A new window will appear as shown below. Note: The remaining cost is the difference between the total cost and actual cost. It is the estimated cost to complete the task or project Click OK. A new column will appear (as shown on figure 19 below). 25

26 Figure Save this cost table as Team#_Lab2_Outcome_7f.mpp. In order to save the current status of the project, go to File(Menu item) ->Save As. Enter the file name as Team#_Lab2_Outcome_7f.mpp 26

27 Step 23: Generating Reports: 23.1 Navigate to Report (Menu item) > Reports > Costs Select Cash Flow option. You should get an electronic report (similar to what is shown on a figure below) 23.2 Zoom the report to the maximum by clicking on the Zoom button in the toolbar or by by pressing keys Alt Now take the screenshot of the report. To do so, press Ctrl+Alt+PrntScr Then Open Microsoft Office Word Document and paste the screenshot into it Select File (Menu item) > Save As. Enter the filename as Team#_Lab2_Outcome_7a.doc Type should be selected as Microsoft Office Word Document (*.doc) Click Save. The outcome should be similar to an outcome as shown on figure 20 below - Cash Flow Document. 27

28 Figure 20 Team0_Lab1_Outcome_7a.doc : Cash flow Document 23.8 Return back to Task Sheet View Navigate to Report (Menu item) > Reports > Budget Repeat procedure from Save the file with the name Team#_Lab2_Outcome_7b.doc. The outcome should be similar to what is shown on Figure 21 Budget Report Document. 28

29 Figure 21 Team0_Lab2_Outcome_7b: Budget Report Document 29

30 Step 24: How to set the baseline for specific tasks (Multiple Baseline): To set the Multiple Baseline for the project consider the previous output file of Team0_Lab2_Outcome_7b.mpp 24.1 Add a new column named Baseline 1 Start. In order to do so, go to Insert (menu item) -> column >Baseline 1 Start. A new window will appear as shown below Add a new column named Baseline 1 Finish. In order to do so, go to Insert (menu item) -> column >Baseline 1 Finish. A new window will appear as shown below After adding the columns baseline 1 start and baseline 1 finish the task view sheet will appear as shown below: 30

31 24.4 Select the task & the subtask for which you want to set the baseline 1 as shown below: 24.5 Go to Task (menu item) ->Tools->Tracking->Set Baseline. A new window will appear as shown below Select a Baseline 1 for Set Baseline radio button. 31

32 24.7 Select a radio button named Selected tasks in the For section and click on two check boxes for Roll up baselines Click OK. As a result, the Baseline Start and Baseline Finish column will be automatically populated with Start date and Finish date (as shown below) After setting the Baseline 1 the Task view will appear as shown below: 32

33 24.10 Add a new column named Baseline 1 Cost. In order to do so, go to Insert (menu item) -> column >Baseline 1 Cost. A new window will appear as shown below Baseline 1 Cost will populate the values automatically for the tasks which is set as Baseline 1 as shown below in figure 22: Figure 22 33

34 Team#_Lab2_Outcome_7g.mpp (Multiple Baseline) Save the above Output file as Team#_Lab2_Outcome_7g.mpp In this way you can select different baseline and define the baseline to certain tasks to see the project progress in future. Reference: ght=768&ctt=11&origin=&app=zpj&ver=12 Final Outcome: Final Comparison table i. Create a table with four columns. Name them as Phases, Total Project Cost, Actual Cost, and Remaining Cost. ii. Complete the table with the data about the following phases from Figure 15 (for Total Project Cost Column), Figure 18 (for Actual Cost Column) and Figure 19 (for Remaining Cost Column). 1.1 Project Initiation 1.2 Project Plan Release Release 2 Overall Project iii. The output data in the table should look like Figure 23 Final Outcome Table. 34

35 This is the main outcome and your results will be compared with the master data result by instructor. Figure 23 Team0_Lab2_Final _Outcome: Final Outcome Table Phases Total Project Cost ($) Actual Cost ($) Remaining Cost ($) 1.1 Project Initiation 25, , , Project Plan 46, , Release 1 44, , Release 2 26, , Overall Project 138, , ,

36 Lab 2: Required Lab Outcomes 1. The required Excel Work Book entitled Team#_Cost_Mngt_Lab2 must have the following tabs: Table_1 (see Table 1 for details) Table_2 (see Table 2 for details) Table_3 (see Table 3 for details) Table_4 (see Table 4 for details) Table_5 (see Table 5 for details) Table_6 (see Table 6 for details) Table_7 (see Table 7 for details) 2. The required Outcomes of Lab2 include the following files: 2.1. Team#_Lab2_Outcome_7a.mpp (see Figure 14 for details) 2.2. Team#_Lab2_Outcome_7b.mpp (see Figure 15 for details) 2.3. Team#_Lab2_Outcome_7c.mpp (see Figure 16 for details) 2.4. Team#_Lab2_Outcome_7d.mpp (see Figure 17 for details) 2.5. Team#_Lab2_Outcome_7e.mpp (see Figure 18 for details) 2.6. Team#_Lab2_Outcome_7f.mpp (see Figure 19 for details) 2.7. Team#_Lab2_Outcome_7a.doc (see Figure 20 for details) 2.8. Team#_Lab2_Outcome_7b.doc (see Figure 21 for details) 2.9. Team#_Lab2_Outcome_7g.mpp (see Figure 22 for details) Team#_Lab2_Final_Outcome.doc (see Figure 23 for details) Submission of Lab 2 Outcomes 1. Use a spare flash drive 2. Create a folder named: Lab02_OUTCOMES_Team_NUMBER (a note: substitute the word NUMBER in the folder name with the actual number of your team). 3. Submit a flash drive with all Required Lab Outcomes (see above) to your instructor by a designated in the course syllabus deadline. 36