COMP-1975 Excel Assignment 1 - Tutorial 1 and 2

Transcription

1 COMP-975 Excel Assignment - Tutorial and IMPORTANT: Whenever the instructions refer to Firstname, Lastname, Username, Instructor Firstname, or Instructor Lastname you must substitute your information. -Replace Firstname with your first name -Replace Lastname with your last name -Replace Username with your Red River College username - the username that you use to log on to the network at the college (e.g. wsmith54) -Replace Instructor Firstname with your instructor s first name -Replace Instructor Lastname with your instructor s last name View the screenshots to help you clarify assignment instructions and your results. Note that screenshots show the finished work. Part - Tutorial You are the office manager for a small business, Manitoba Frisbees. You have been asked to prepare a brief income summary for the year 06 to present to the owner. You will make the raw data easier to read by formatting the speadsheets. Value -Open the starting file Income Summary. -Review the document contents. Save it with a new filename based on the following instructions: -Save the file as: Firstname Lastname DescriptiveFilename - Replace Firstname with your first name. - Replace Lastname with your last name. - Replace DescriptiveFilename with a suitable name of your own choice. Do not include the phrase Income Summary but choose one or two words that clearly describe the purpose of the file. The workbook contains three sheet tabs. - Rename Sheet as Username Employees (where Username is your college username). - Rename Sheet as Username Income (where Username is your college username). - Delete Sheet On the newly-named Username Employees worksheet: - In cell A, enter the text: Employee Pay Rates - In cell E5, enter the text: Hours per Week - In cell F5, enter the text: Total Gross Pay 4 - In cell A, add a bottom border - In cell range A5:F5, add a bottom double border 5 Autofit columns A:F 6 - In cell E6, enter the number: Copy this number down through the range E6:E In cell F6, calculate the Total Gross Pay for Steve Bachman, using the Proposed Pay/Hr. - Fill the formula down through the range F6: F5 to calculate proposed Pay/Hr. for the other employees. 8 Go to Username Income worksheet. The remaining questions in Part will be done on this worksheet.

2 Edit cell A to read: Username Frisbee Manitoba. - For cell A only, change the font type to Calibri and font size to 6. - In cell A, enter the text: Total Net Income - Ensure this text entry is left aligned in the cell, and is not indented. - In cell N6, enter the text: Totals - Change the width of column A to 5 characters. - Change the width of columns B:N to 8 characters. - Change the orientation to landscape. - Scale the worksheet to fit on one page wide. - In cell B9, enter a formula to calculate Gross Profit for January. - Fill the formula across through the range B9:M9. - In cell B, enter a formula to calculate Net Income by using Gross Profit less Commissions and Other Expenses. - Fill the formula across through the range B:M. - In the range N7:N, enter the appropriate function to total all entries for each month. Note: a formula will be marked as incorrect. - In the range B6:N6, add a bottom border. - In the range B9:N9, add a top and bottom border. - In the range B:N, add a top and double bottom border. - Align the text entries in B6:N6 to center. - Using GoTo, or a method of your choice, go to cell XEZ0 and enter your Instructor's first and last name. (Not shown on screenshot) - Return your active cell to A. Save and close your file. Subtotal Part 8 06FA Excel Assignment Instructions.xlsx Page of 5

3 Part - Tutorial You will develop a quarterly GST and payroll summary for Kcub Hot Dog Carts. -Open the starting file Food. -Review the document contents. Save it with a new filename based on the following instructions: -Save the file as: Firstname Lastname DescriptiveFilename - Replace Firstname with your first name. - Replace Lastname with your last name. - Replace DescriptiveFilename with a suitable name of your own choice. Do not include the word Food but choose one or two words that clearly describe the purpose of the file. Documentation Sheet: Enter your Firstname and Lastname as the author For the date use your birth month and day but use 06 as the year. Format the date using long date format. Value Switch to the Hot Dog Cart Sheet. Questions 4 to 9 will be completed on the Hot Dog Cart Sheet. 4 Format cell A using the Title Cell Style and change the font color to Red (from Standard Colors). 5 Change the Theme to Circuit. 6 In cell A4 after the word Employee, enter your Firstname Lastname ( not done). 7 Format cells A:A5 using Accent5 Cell Style. As you can see some of the words are cut off in these cells. Format the cells to fix this problem without resizing any of the columns. (Hint: See screenshot) 8 Merge and center cells A6 and B6. Format this new merged cell as Accent Cell Style. Using that format painter apply the same formatting to the other month headings (August and September). 9 Format cells A6, C6, E6 as: Arial Black font style, 0pt font size, Bold 0 Format all income amounts for July, August and September (found in columns B, D and F) as Currency with no decimals Change the Fill Color of all the dates and dollar amounts for July to a color of your choice. Make sure the text is still readable. Change the Fill Color for all the dates and dollar amounts for August to a different color. Do not apply any shading to September values. Apply a thick bottom border to the range A7:F7. In row 8 use the appropriate function to display averages in the income columns for each of the months. Compare your numbers to the screenshot. 4 A low sales day is a day when sales where less than $50. Use the appropriate tool that will automatically highlight those days in which sales were low. All low sales days should have a font color of red (not background color). Note: You will not get any marks for manually finding amounts and changing the font color. 5 You would also like to automatically highlight the 5 best sales days in all of the months. Use the appropriate tool that will automatically highlight the top 5 sales days. The top 5 sales days should have a font color of green. Note: You will not get any marks for manually finding amounts and changing the font color. 06FA Excel Assignment Instructions.xlsx Page of 5

4 6 The green color for the top 5 sales days is not showing up that well. Modify the existing rule to include BoldItalic style (still green color). Do not create a new rule. 7 In cell J7 enter your Username 8 In cells J5:J7 use a function to calculate the total sales for each month. Format to display decimal places. 9 Employees receive a commission on sales. In cells K5:K7 calculate the Employee portion of sales using the value in cell J0. Your formulas must use a cell reference to the Employee Commission Rate in cell J0 to calculate the amounts. 0 In cells L5:L7 calculate the Employer Portion, which is the difference between Total Sales and Employee Portion. In cells J8:L8 use the appropriate function to calculate totals for each column. Change all dollar amounts in Quarterly Summary table to Accounting format with decimals. Ensure all of the borders still display (see screenshot) Goods and Services Tax is collected on all sales. In cell J6 calculate the amount of GST that needs to be submitted for all months, using the rate listed in the Government Rates table as part of your calculation. Your formula must use a cell reference to the rate in cell J8 to calculate the amount. 4 EI and CPP are only payable on the employee total earnings. Starting in cell J8 calculate EI and CPP premiums for the employee and the employer according to the Government Rates table. You must use cell references in your formulas whenever possible Set up the worksheet for printing. Change the page margins to " on all 4 sides and center the contents on the page horizontally. In total there should only be two pages printed. Manually change the page breaks so columns A to G (up to and including row 8) print on one page. Columns H through L should print on the second page. Create a header for your worksheet. In the left section of the header type your RRC college username, in the middle section type your Firstname, and in the right section type your Lastname. In the left section of the footer, type the word Page followed by a space, and then insert the page number field code. In the right section of the footer add the field code for the current date. 9 Change your view to normal and select cell A. 0 Switch to the Documentation sheet and select cell B. Save and close your file. Subtotal Part 9 Total 67 06FA Excel Assignment Instructions.xlsx Page 4 of 5

5 Assignment Submission: -Upload your finished files to LEARN. You will have two files for this assignment. -SUBMIT your Assignment by the due date and time indicated in the Dropbox for your class. Immediately note the confirmation statement that your assignment has been successfully submitted. Keep a copy of your assignment files in a safe place. Do not share your work with any other students. This is considered Academic Dishonesty and has serious consequences. 06FA Excel Assignment Instructions.xlsx Page 5 of 5

6 Excel Assignment Screenshots Part Username Employees Sheet: Username Income Sheet: Screenshots Page

7 Part Hot Dog Cart Sheet. Note: Header and Footer not shown. Screenshots Page