Lab Session: Cost Management of Software/CIS Development Project (using 2016 Microsoft Project tool) Lab Manual

Transcription

1 Bradley University College of Liberal Arts and Sciences Department of Computer Sciences and Information Systems Lab Session: Cost Management of Software/CIS Development Project (using 2016 Microsoft Project tool) Lab Manual (with master s sets of input and output data for Variant #0) Prof. Vladimir Uskov, Ph.D. CS&IS Department, Bradley University

2 LAB ACTIVITIES AT-GLANCE Steps To-Do List Outcomes Read pages ## Part I: BEFORE LAB SESSION (AT HOME) Read the designated pages in the required textbook Get your assignment for Lab 2 See course website 2-1 Calculate output data for the final (dimmed) column Table_1 entitled Total (T) in Table Calculate the output data for the row (dimmed) Table_2 entitled Value Adjustment Factor (VAF) in Table Enter the UT value from Table 1 and the VAF value Table_3 from Table 2into Table 3, and calculate the numeric value of TAFP in Table3 2-4 Enter TAFP value from Table3 into each row of Table_4 Table 4. Calculate the Total values for each row in Table 4 using designated formulas. Read the designated pages in the required textbook Calculate the numeric value of the Total Lines of Code for each designated function of Table 5 (the left column). 2. Calculate the numeric value of the Total Lines of Code per Project. 3. Calculate the numeric value of the Total Project Cost 2-6 Calculate the numeric value of the Hourly Rate for each Position given in Table Enter information from Table 7 into electronic spread sheet Part II: IN the LAB Table_5 Table_6 Table_7 2-8 Add a new column into the task sheet entitled Actual Work using STEP 16 (as described below) 2-9 Enter the Material Cost from Table_7 (in the Manual) Resource sheet and Hourly Based Salary for employees from (Figures # 14- Table_6 (in the solution tables) using the STEP 17 19) Get the reports for Cost Flow Report and Budget Reports Report. (Figure # 20, 2. Complete STEPS 20,21 in the manual 21) 2-11 Create a final outcome table. Final Outcome Table (Figure #23) Manual Manual 2

3 An Example of Lab 2 Assignment (Assignment variant # 0) Lab 2: Assignment variant # 0 Table_1 Complexity Calculation Category Low Weight_L Average Weight_A High Weight_H Total (T) User inputs User outputs User inquiries File/Structures External Interface Unadjusted Total (UT): Table_2 Function Point System Characteristics (with values on scale from 0 to 5 *) Data communication required Distributed Processing Performance needs Heavily utilized operating environment on-line data entry Backup and recovery Master file access online Transaction input complexity Internal processing complexity Reusable code Input, output, file, inquires complex Designed for multiple sites Installation Complexity Designed to facilitate change Value Adjustment Factor (VAF): Value 3

4 Table 3 Total Adjustment Function Point UT(from Table1) VAF(from Table 2) TAFP Value Table 4 Estimates TAFPvalue (From Table_3) Functionpointvalues (given) Effort 1.49 Documentation 0.25 Bugs User-instructed 0.04 rework Total Project Cost: Total Table_5 Function Pages (P) Linesofcode per page (LOCP) User interface for Static pages User interface for Dynamic 5 80 pages Code behind for Static pages Code behind for Dynamic 4 60 pages DataBase-SQLStored Procedures Business layer - Logical Pages Other layer - Logical pages Total (TLOC): Total Project Cost (TPC) in $: Totallinesof code per function (TLOCF) Table_6 Position Salary (in dollars) per year Experience (years) Project Manager >10 Project Manager to 7 System Analyst >8 System Analyst to 8 System Analyst to 5 Developer >10 Developer to 9 Developer to 5 Hourly rate (in dollars) 4

5 Table_7 Material Cost (in dollars) Desktop 1 $1, Desktop 2 $1, Desktop 3 $1, Laptop 1 $2, Laptop 2 $2, Laptop 3 $1, Cellphone 1 $ Cellphone 2 $ Cellphone 3 $ Cellphone 4 $80.00 Cellphone 5 $50.00 PDA 1 $ PDA 2 $ Laptop 4 $1, Laptop 5 $1,

6 Calculation of Software Project Total Cost (using Function Pointbased estimate approach) A note: Get your personal number (assignment number) from your instructor for Lab 2, and use it accordingly to calculate all Lab_02 required outcomes Read theoretical material about Function Point (FP) in required course textbook (Chapter 6, Part 2, on pages ) Create the Lab2_OUTCOMES *) folder on a spare flash drive or hard disk. Save all required Lab_02 outcomes INSIDE that folder. 1. Calculation of numeric value of Unadjusted Total (UT) 1.1 Open Microsoft Excel application, open new work book and name it as Lab_02_INPUT_DATA 1.2 In Lab_02_INPUT_DATA workbook, create an electronic spread sheet and name it as Table_ Enter the information from Table # 1 below into electronic spread sheet Table_1. (A note: For your convenience, see examples of Tables 1-7 for variant # 0 in the Manual below). 1.4 Calculate numeric values in the column Total (T) for each category below using the following formula: Total (T) = (Low *Weight_L) + (Average *Weight_A) + (High *Weight_H) 1.5 Calculate the numeric value of Unadjusted Total (UT) using the following formula: Unadjusted Total (UT) = Σ (Total T for each category) 1.6 The output data in Table_1 of your electronic spreadsheet should look like (be somewhat similar to) output data in Table 1 below Table 1 (A note: Data in dimmed grey column(s) in this table is given for student s convenience only. Before the lab session, this data should be changed with the actual calculated data based on student s personalized assignment for this lab) Complexity Calculation Category Low Weight_L Average Weight_A High Weight_H Total (T) User inputs User outputs User inquiries File/Structures External Interface 105 Unadjusted Total (UT):

7 2. Calculation of numeric value of Value Adjustment Factor (VAF) 2.1 In Lab_02_INPUT_DATA workbook, create a new electronic spread sheet and name is as Table_ Enter information from Table # 2 below into electronic spread sheet Table_ Calculate numeric value of Value Adjustment Factor (VAF) using the following formula: VAF = Σ (numeric value of Function Point System Characteristic) 2.4 The output data in Table_2 of your electronic spreadsheet should look like (be somewhat similar to) output data in Table 2 below. Table 2 (A note: Data in dimmed grey column(s) in this table is given for student s convenience only. Before the lab session, this data should be changed with the actual calculated data based on student s personalized assignment for this lab) Function Point System Characteristics (with values on scale from 0 to 5 *) Value Data communication required 1 Distributed Processing 4 Performance needs 3 Heavily utilized operating environment 3 on-line data entry 2 Backup and recovery 2 Master file access online 5 Transaction input complexity 1 Internal processing complexity 2 Reusable code 4 Input, output, file, inquires complex 5 Designed for multiple sites 3 Installation Complexity 3 Designed to facilitate change 2 Value Adjustment Factor (VAF): 40 *) A note: 0=no effect, 1= incidental, 2=moderate, 3=average, 4=significant, 5=essential. 7

8 3. Calculation of numeric value of Total Adjustment Function Point (TAFP) 3.1 In Lab_02_INPUT_DATA workbook, create a new electronic spread sheet and name it as Table_ Enter textual information from Table # 3 below into electronic spread sheet Table_ Enter calculated numeric value of UT (from Table_1) and numeric value of VAF (from Table_2) into electronic spread sheet Table_ Calculate numeric value of Total Adjustment Function Point (TAFP) using the following formula: TAFP=UT * ( * VAF) 3.5 The output data in Table_3 of your electronic spreadsheet should look like (be somewhat similar to) output data in Table 3 below. Table 3 (A note: Data in dimmed grey column(s) in this table is given for student s convenience only. Before the lab session, this data should be changed with the actual calculated data based on student s personalized assignment for this lab) Total Adjustment Function Point UT (from VAF (from TAFP Table1) Table 2) Value Calculation of numeric values of Effort, Documentation, Bugs, User Instructed Rework, and Total Project Cost 4.1. In Lab_02_INPUT_DATA workbook, create a new electronic spread sheet and name is as Table # Enter the calculated numeric value of TAFP (from Table 3) into the TAFP Value column of Table Calculate numerical value of Effort suing the following formula: Effort = 1.49 * TAFP 4.4. Calculate numerical value of Documentation using the following formula: Documentation =0.25*TAFP 4.5. Calculate numerical value of Bugs using the following formula: Bugs=0.025*TAFP 8

9 4.6. Calculate numerical value of User-instructed rework using the formula: User-instructed rework=0.04*tafp 4.7. Calculate numerical value of Total Project Cost Total Project Cost=$105.10*TAFP 4.8. The output data in Table 4 of your electronic spreadsheet should look like (be somewhat similar to) output data in Table 4 below. Table 4 (A note: Data in dimmed grey column(s) in this table is given for student s convenience only. Before the lab session, this data should be changed with the actual calculated data based on student s personalized assignment for this lab) Estimates TAFP Value Function point values Total (From Table_3) (given) Effort Documentation Bugs User-instructed rework Total Project Cost: Calculation of Software Project Total Cost (Using Lines of Code (LOC)-based estimate approach) 0-5. Read theoretical material about Lines of Code (LOC) in required course textbook (chapter 6, part 2 on pages ). 5.1 Open Microsoft Excel application. Open workbook Lab_02_INPUT_DATA. Create an electronic spread sheet and name it as Table Enter information from Table # 5 below into electronic spread sheet Table Calculate the numerical value of Total Lines of Code per Function (TLOCF) for each designated function using the following formula: TLOCF = P * LOCP 5.4. Calculate the numerical value of Total Lines of Code (TLOC) using the following formula): TLOC = Σ TLOCF 5.5. Calculate the numerical value of Total Project Cost (TPC) using the following formula: Total Project Cost = Σ TLOC *16 (A note: this is based on the burdened labor rate, the cost of a line of code in the final product is assumed to be $ 16). 9

10 5.6. The output data in Table_5 of your electronic spreadsheet should look like (be somewhat similar to) output data in Table 5 below. Table 5 (A note: Data in dimmed grey column(s) in this table is given for student s convenience only. Before the lab session, this data should be changed with the actual calculated data based on student s personalized assignment for this lab) Function Pages Lines of code Total lines of (P) per page (LOCP) code per function (TLOCF) User interface for Static pages User interface for Dynamic pages Code behind for Static pages Code behind for Dynamic pages Data Base - SQL Stored Procedures Business layer - Logical Pages Other layer - Logical pages Total (TLOC): 7840 Total Project Cost (TPC) in $: Calculation of Hourly Salary 6.1 In Lab_02_INPUT_DATA workbook, create a new electronic spreadsheet and name it as Table Enter information from Table # 6 below into electronic spreadsheet Table Consider the following input data for calculation of the Hourly Rate: - assume that there are 25 working days in each month; - assume that there are 11 working months; - as a result, there are 11*25 =275 working days in each year; - assume that there are 8 working hours per day; - as a result, there are 275*8=2200 working hours per year. Therefore, for every worker Hourly Salary is calculated using the following formula: Hourly Salary =Salary (in dollars) per year / Calculate the numeric values of Hourly Rates for each designated Position in your project (see Table 6 below for examples). Enter the calculated values of Hourly Rates into Table_ The output data in Table 6 of your electronic spreadsheet should look like (be somewhat similar to) output data in Table 6 below. 10

11 Table 6 (A note: Data in dimmed grey column(s) in this table is given for student s convenience only. Before the lab session, this data should be changed with the actual calculated data based on student s personalized assignment for this lab) Position Salary (in dollars) Experience Hourly rate (in per year (years) dollars) Project Manager > Project Manager to 7 40 System Analyst >8 50 System Analyst to System Analyst to Developer > Developer to Developer to Material Table 7.1 In Lab_02_INPUT_DATA workbook, create a new el. spreadsheet and name it as Table Enter information from Table # 7 of your personalized assignment into the electronic spreadsheet Table 7 as shown below. Table 7 (A note: Data in dimmed grey column(s) in this table is given for student s convenience only. Before the lab session, this data should be changed with the actual calculated data based on student s personalized assignment for this lab) Material Cost (in dollars) Desktop 1 $1, Desktop 2 $1, Desktop 3 $1, Laptop 1 $2, Laptop 2 $2, Laptop 3 $1, Cellphone 1 $ Cellphone 2 $ Cellphone 3 $ Cellphone 4 $80.00 Cellphone 5 $50.00 PDA 1 $ PDA 2 $ Laptop 4 $1, Laptop 5 $1,

12 Step-by-step Lab Activities (with outcome data for variant # 0) A note: Steps 1-15 have been previously completed in Lab # 1 Step 16: How to add a new column (Actual work) in Task sheet Open the last Microsoft project saved file named Lab_01_Outcome_5a.mpp (from the Lab 1 outcomes Time Management Lab) Before adding an Actual work column, we must provide percentage of the project completed to the current date. To do so, double click on the main task and in the Percent Complete field give the percentage as shown below. A note: Alternate way to provide percentage, go to Task (Menu) in Schedule group, we can find buttons with various percentages. Click on one of the percentage based on your project We must add the Actual Work column in order to know the detailed number of hours worked for each task In order to do so, go to Format (Menu) - select Insert Column. In the drop-down list of the newly inserted column select Actual work as shown below. A note: The numeric values of actual hours worked will be calculated automatically and be inserted into the Actual Work column. 12

13 16.5 Alternate way to add a new column is as follows: Highlight any column where you want to insert new column, right-click on the column, and then select Insert column-> in the dropdown list select Actual work. 13

14 Step 17: Entering Hourly Rates for Human Resources (for Position in Table_6) and Cost for Material Resources (from Table_7) 17.1 To enter the Hourly Rate and Cost of Materials, go to View (Menu Item) -> Resource sheet All the Resources are already present (like Project Manager1, Project Manager2, System Analyst 2, Developer 3, Desktop 1, Desktop2, Cellphone1, PDA1, PDA2, etc.) in the electronic spreadsheet Enter the Hourly Rates to the employees from the Table 6 (from the solution tables developed before the lab) Enter the Material Cost for each and every material from Table 7 (from the solution tables developed before the lab). In order to do so, go to the first resource and double click on it A new window will appear, in that go to Cost Tab as shown in the figure below Add the Hourly Rate values for Human Resources from the final column of Table 6 and Material Resource from the Cost column of Table 7 in the Standard Rate field as shown in the screenshot above Repeat step 17.6 for every human and material resources. After entering the numeric values, the Resource Electronic Spreadsheet should look like the figure 14 below. 14

15 Figure Save this.resource.electronic.spread.sheets.as Lab2_Outcome_7a.mpp. In order to save the current status of the project, go to File (Menu item) ->Save As-Select Computer-Select Browse. Enter the file name as Lab2_Outcome_7a.mpp 15

16 Step 18: Generation of Cost Table 18.1 Now change the view to Task sheet view. To do so go to View (Menu Item) Other Views - More Views- Select Task Sheet View and then click Apply As far as the numeric values of the Human Resources, Hourly Rates and Cost of Materials are provided by the user, the Cost Table will be populated automatically. To look at the Cost Table, go to View (menu item) -> Data group-> Tables -> Cost If you don t see all of your task then in View (menu item) -> Data group-> Filter (Drop down box)-> Select No Filter By default, the Cost Table will be populated with several columns. Delete all the columns except the column named Task Name. Figure In order to add a new column, go to Format (Menu item) -> Insert Column-> in dropdown menu select Cost Save this Cost Table as Lab2_Outcome_7b.mpp. In order to save the current status of the project, go to File (Menu item) ->Save As-Select Computer-Select Browse. Enter the file name as Lab2_Outcome_7b.mpp. Click Save. 16

17 Step 19: Adding Baseline Cost Column 19.1 Add a new column named Baseline Cost. Note: The baseline Cost is the cost of a project at a certain moment in time. Baseline information so also available for start and finish dates for each task. The total cost generated will be same as the baseline cost when the baseline has been set, but as the changes are made as the project is executing, the actual costs could change, based on many factors In order to add a new column, go to (see Figure 15 for details). Go to Format (Menu item) > Insert Column-> In dropdown of new column Select Baseline Cost We need to set the Baseline Cost. To do so, go to Project (Menu Item) -> In Schedule Group -> Set Baseline. A new window will appear as shown below Select a Baseline for Set Baseline radio button Select a radio button named Entire Project in the For section Click OK. As a result, the Baseline Cost column will be automatically populated with calculated data (as shown on figure 16 below). 17

18 Figure Save this Cost Table as Lab2_Outcome_7c.mpp In order to save the current status of the project, go to File (Menu item) -> Save As - Select Computer-Select Browse. Enter the file name as Lab2_Outcome_7c.mpp. Click Save. 18

19 Step 20: Adding Cost Variance Column 20.1 Add a new column named Cost Variance. In order to do so, go to Format (menu item) - >Insert Column -> Select Cost Variance in the drop-down list. A new column is created as shown in figure 17. Note: Cost Variance is the difference between the current projects costs and the baseline costs. When the baseline is first set, the variance columns are zero. These columns may begin to change as the project progresses. If the project executes exactly as planned, the variance amounts will remain at zero. Figure Save this Cost Table as Lab2_Outcome_7d.mpp. In order to save the current status of the project, go to File (Menu item) ->Save As-Select Computer-Select Browse Enter the file name as Lab2_Outcome_7d.mpp. Click Save 19

20 Step 21: Adding Actual Cost Column 21.1 Add a new column named Actual Cost. In order to do so, go to Format (menu item) -> Insert Column -> Select Actual Cost in the drop-down list. A new column appears as shown in Figure 18. Note: The actual cost is the cost calculated based on the tasks that have been completed thus far. It is a measure of costs accrued thus far in the project If the entire Actual Costs column is equal to then go to Project -> Status -> Update Project. In the Update Project dialog box, select Update Work as complete through (select today s date or whatever day you want project to be updated to), Set 0% - 100% complete. Then, select OK. Figure Save the status of the project as Lab2_Outcome_7e.mpp. To do so, go to File (Menu item)-save As-Select Computer-Select Browse. Enter the file name as Lab2_Outcome_7e.mpp. Click Save. 20

21 Step 22: Adding Remaining Cost Column 22.1 Add a new column named Remaining Cost. In order to do so, go to Format (menu item) - > Insert Column -> Select Remaining Cost in the drop-down list. A new column appears as shown in Figure 19. Note: The remaining cost is the difference between the total cost and actual cost. It is the estimated cost to complete the task or project Figure Save this cost table as Lab2_Outcome_7f.mpp. To save the current status of the project, go to File (Menu item) ->Save As-Select Computer Browse. Enter the file name as Lab2_Outcome_7f.mpp. Click Save. 21

22 Step 23: Generating Reports 23.1 Navigate to REPORT (Menu item) Costs - Cash Flow. You should get a report like the figure below Select File (Menu) - Print. Click on the Printer drop down box and select Microsoft XPS Document writer. Then Click on Print button on the top. When it prompts for a file name in the new window, provide the file name as ClassID_Lab2_Outcome_7g.xps and click Save. Type should be Microsoft Office XPS (*.xps). The outcome should be like Figure 20 Cash Flow Now click on REPORT (Menu item) Visual Reports. A new window will appear as below. In that select Budget Cost Report and click View. 22

23 A report will be generated as shown below To save the Budget Cost Report, click on Office Button in Budget Cost Report (excel file) Save As - select PDF or XPS and save the report as Lab2_Outcome_7h.xps. The outcome should be similar to Figure 21 Budget Cost Report. 23

24 Figure 20 Figure 21 Budget Cost Report Budget Cost Baseline Cost Cost Actual Cost Cost Q2 Q3 Q

25 Step 24: How to set the baseline for specific tasks (Multiple Baseline) To set the Multiple Baseline for the project open the previous output file of Lab2_Outcome_7b.mpp Add a new column named Baseline 1 Start. To do so, go to Format (menu item) -> Insert column -> Select Baseline 1 Start in the column list Add a new column named Baseline 1 Finish. To do so, go to Format (menu item) ---> Insert column -> Select Baseline 1 Finish in the column list After adding the columns baseline 1 start and baseline 1 finish the task view sheet will appear as shown below: 24.3 Select the task & the subtask for which you want to set the baseline 1 as shown below: 24.4 Go to Project (menu item) ->Select Set Baseline->Set Baseline. A new window will appear as shown below. 25

26 24.5 Select Baseline 1 for Set Baseline radio button Select the radio button named Selected tasks in the for section and click on two check boxes for Roll up baselines Click OK. As a result, the Baseline Start and Baseline Finish column will be automatically populated with Start date and Finish date (as shown below) After setting the Baseline 1 the Task view will appear as shown below: 26

27 24.9 Add a new column named Baseline 1 Cost. In order to do so, go to Format (menu item) - > Insert column -> Baseline 1 Cost Baseline 1 Cost will populate the values automatically for the tasks which are set as Baseline 1 as shown below in figure 22. Save the above Output file as Lab2_Outcome_7i.mpp In this way you can select different baseline and define the baseline to certain tasks to see the project progress in future. Figure 22 Reference: ght=768&ctt=11&origin=&app=zpj&ver=12 27

28 Final Lab Outcome: Final Table with project outcomes (related to Cost Management) 1. Create a word document with Final Comparison Table with four columns. Name them as Phases, Total Project Cost, Actual Cost, and Remaining Cost. 2. Fill the table with the obtained lab data about the following phases Project Initiation Project Plan Release Release 2 Overall Project from Figure 15 (for Total Project Cost Column), Figure 18 (for Actual Cost Column) and Figure 19 (for Remaining Cost Column). 3. The output data in this table should look similar to data on Figure 23 Lab 02 Final Outcome Table. This is one of the main lab outcomes, and, first of all, these lab outcomes results will be evaluated by instructor. Figure 23 Lab2_Final_Outcome.doc: Outcome Table Phases Total Project Cost ($) Actual Cost ($) Remaining Cost ($) 1.1 Project Initiation $ $ $0 1.2 Project Plan $ $ $ Release 1 $ $ $24, Release 2 $30, $0 $ Overall Project $ $66, $ Submission of Required Lab2 Outcomes to instructor: 1) All required lab outcomes should be saved inside the folder named: Lab2_OUTCOMES 2) A list of required lab outcomes includes: a) The required Excel Work Book with Lab2 input data entitled Lab2_INPUT_DATA it must contain the following tabs: Table_1 (see Table 1 for details) Table_2 (see Table 2 for details) Table_3 (see Table 3 for details) Table_4 (see Table 4 for details) 28

29 Table_5 (see Table 5 for details) Table_6 (see Table 6 for details) Table_7 (see Table 7 for details) b) The required Lab2 outcomes: 1. Lab2_Outcome_7a.mpp (see Figure 14 for details) 2. Lab2_Outcome_7b.mpp (see Figure 15 for details) 3. Lab2_Outcome_7c.mpp (see Figure 16 for details) 4. Lab2_Outcome_7d.mpp (see Figure 17 for details) 5. Lab2_Outcome_7e.mpp (see Figure 18 for details) 6. Lab2_Outcome_7f.mpp (see Figure 19 for details) 7. Lab2_Outcome_7g.xps (see Figure 20 for details) 8. Lab2_Outcome_7h.xps (see Figure 21 for details) 9. Lab2_Outcome_7i.mpp (see Figure 22 for details) 10. Lab2_Final_Outcome.doc (see Figure 23 for details) 3) Compress that folder with ZIP compressor, and get a file named: Lab2_OUTCOMES. Zip Attention: The size of ZIPped file must be under 20MB (this is a limit by BU system). Otherwise, divide file into Part 1 and Part 2 files as follows: Lab2_OUTCOMES_Part_1. Zip Lab2_OUTCOMES_Part_2. Zip 4) Rename ZIP file as required by File Naming Convention on course web site. 5) Submit ZIP file file with your Lab2 outcome to instructor by a designated deadline - see course web site for details. 29