National 5 Administration and IT

Transcription

1 National 5 Administration and IT IT Solutions for Administrators Use database applications or emerging equivalent technologies Database Booklet

2 Skills, knowledge and understanding from this booklet: Populating and editing a database: Input data Alter date format and decimal places Add and delete field(s) and records(s) Manipulating information in a database this will involve searching and sorting. Print with all fields visible: Database To fit on one page Use database applications or emerging equivalent technologies Database Booklet 2

3 Let s get organised! Follow the instructions detailed below: Open your Administration and IT folder. Select your National 5 folder. Open your Use database applications or emerging equivalent technologies folder. Create a new folder and name it Database Booklet. All tasks from this booklet are to be saved in this folder! Use database applications or emerging equivalent technologies Database Booklet 3

4 SETTING THE SCENE Pampered Pooches Boarding Kennels You are employed as a part-time Administrative Assistant at Pampered Pooches Boarding Kennels, which is based in Bridge of Earn, Perthshire. The business has been operating since 2011 and has accommodation for a maximum of 14 dogs. The owner s name is Joyce Matthews. Use database applications or emerging equivalent technologies Database Booklet 4

5 Task 1a Create a database of relevant information to ensure that client records are stored in a central location and can be found easily when required. All clients should be assigned their own unique numerical reference number, eg 1. Joyce instructs you not to enter booking information into this database as booking records will be stored in the electronic booking system. On completion, sort the records alphabetically by Client Surname and Dog Breed. Use database applications or emerging equivalent technologies Database Booklet 5

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9 Complete the task. Save the database as CLIENTowninitials. Print one copy of the entire database in table/list format (landscape). Print a list/table showing only the Client Name, Dog Name and Breed. Use database applications or emerging equivalent technologies Database Booklet 9

10 Task 1b Add Justine Kaminska s details to our clients database. Complete the task. Save the database as CLIENT2owninitials. Print one copy of CLIENT2owninitials in list/table format. Use database applications or emerging equivalent technologies Database Booklet 10

11 Task 1c Update the client database with the following: Use database applications or emerging equivalent technologies Database Booklet 11

12 Complete the task. Sort the database in alphabetical order of Dog Breed and Dog Name. Save the database as CLIENT3owninitials. Print one copy of CLIENT3owninitials in list/table format. Use database applications or emerging equivalent technologies Database Booklet 12

13 SETTING THE SCENE Engage You are employed as an Administrative Assistant at Engage a youth community centre based in Dundee. Engage is run by a team of 4 permanent employees (yourself included) and a team of volunteers. The Centre Manager is Emily Fraser your Line Manager. Use database applications or emerging equivalent technologies Database Booklet 13

14 Task 2a I would like to store personal/training data on a database to ensure that records are stored in a central location and can be found easily when required. Team leaders have provided the relevant details. Use the information on the following pages to construct a staff database. Ensure that any training renewal dates are shown not the dates on which the training was undertaken. The Basic and Practical First Aid courses require renewal every 2 years (not all staff require first aid training). Please issue each staff member with a unique reference number all reference numbers should follow the sequence E1, E2, E3, etc. On completion, sort the records alphabetically by Town and Surname. Emily Use database applications or emerging equivalent technologies Database Booklet 14

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18 Complete the task. Save the database as STAFFowninitials. Print one copy (landscape) of the entire database in list/table format. Print a list/table showing the full staff names and reference numbers only. Use database applications or emerging equivalent technologies Database Booklet 18

19 Task 2b Update the staff database as necessary. Use database applications or emerging equivalent technologies Database Booklet 19

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21 Complete the task. Sort the database in alphabetical order of surname and date of birth (oldest first). Save the database as STAFF2owninitials. Print one copy in list/table format of the amended database. Use database applications or emerging equivalent technologies Database Booklet 21

22 SETTING THE SCENE REPOSE Repose is a restaurant which has been taken over by 2 friends of yours Sarah and Steven Alexander. They have asked you to use your administration skills to help them run the business effectively and efficiently. Use database applications or emerging equivalent technologies Database Booklet 22

23 Task 3a At the moment contact information for the restaurant s suppliers is accessed from letters, invoices, business cards, etc. In order to access this information more efficiently you have decided to set up a database of the suppliers. The information you require is below and on the following pages. Use database applications or emerging equivalent technologies Database Booklet 23

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26 Complete the task. Sort the database in alphabetical order of product and supplier. Save the database as SUPPLIERowninitials. Print one copy (landscape) of the database in list format. Use database applications or emerging equivalent technologies Database Booklet 26

27 Task 3b The following changes need to be made to our suppliers database. Complete the task. Sort the database in alphabetical order of supplier. Save the database as SUPPLIER2owninitials. Print one copy of the database in list format. Use database applications or emerging equivalent technologies Database Booklet 27

28 SETTING THE SCENE GoSport plc GoSport plc is a company which sells sportswear. You work as an assistant in the Administrative Support Department of Head Office and have been given several tasks to complete. Use database applications or emerging equivalent technologies Database Booklet 28

29 Task 4a The Training and Development Manager, Jack Healey, is organising training for staff in the 4 branches of the company. The training courses are: MANAGING A TEAM CUSTOMER CARE EPOS HEALTH AND SAFETY He has asked you to prepare a database of employees training needs. Jack has been in touch with all the branch managers and, to date, only some have sent the information you require. Peter Rosol, the Manager of the Perth Branch, has sent in the following details. Use database applications or emerging equivalent technologies Database Booklet 29

30 The following contact telephone numbers should be included in the database. Complete the task. Save the database as TRAINowninitials. Sort the database in alphabetical order of branch and contract. Print one copy (landscape) of the database in list format. Use database applications or emerging equivalent technologies Database Booklet 30

31 Task 4b The following messages have just arrived on your desk. Update the database. Complete the task. Save the database as TRAIN2owninitials. Print one copy of the database in list format of the amended database in alphabetical order of branch and date started (earliest first). Use database applications or emerging equivalent technologies Database Booklet 31