Tips and tricks in Acrobat for Prepress and file preparation.

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2 Tips and tricks in Acrobat for Prepress and file preparation. Finding your tools: 4 Review and Tracker: 6 Self-check: 8 Make sure you use the tools already available in Adobe Acrobat for Production workflows. This presentation is not covering Acrobat plug-ins from third parties. Control Colour: 10 Technical Checkup: 12 Just in Time (Ad Hock) Editing: 14 Inspecting: 16 Actions? 18 Hot Folders 20 Test your workflow then stick to it! 22 Open Goal? 24

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4 Finding your tools: Set your preferences(cmd/ctrl K) Learn to navigate (Composition) Arrange your toolbars Shortcuts for what is important Colour settings are per document! What s your default units? Are you looking for the same tools? What s your default?

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6 Review and Tracker: Comments for Indesign Customise stamps & watermarks Reviewing comment summaries Reminding reviewers Are you getting feedback in time? Did everybody get to have a say? Who must approve?

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8 Self-check: Content (Compare) Resolution (Preflight) Pages vs Spreads Bleed (Visual & Page Boxes) Marks (Page information?) Black (Separations Black on/off) Standards (Output Intent) Show in Snap Client responsibility?

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10 Control Colour: Output Intent (Preflight) Ink Black Paper White Separations Preview InkManager Convert Colours PDFx1, PDFx4 Overprint TIC /TAC Spot Colours SWOP, F29, F39, F51, ISO, PSO,

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12 Technical Checkup: Preflight in multipe stages Colour Settings TIC /TAC Printers specifications Spot Colours vs Separations GWG standard preflights!

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14 Just in Time (Ad Hock) Editing: Risky (Save often) Prefer to Edit Source Illustrator is not a PDF editor A Fix is a Fix

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16 Inspecting: File Info Audit (Optimizer, Advanced Optimization) Object Inspector Flattener Preview Smooth Graphics vs Retina Hairlines

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18 Actions? Preflight Droplets Actions Custom Commands (Prompt) Execute JavaScript { } as Action

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20 Hot Folders Assign folders for input and output Network folder This is the way the big boys play! Spring clean your workflow?

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22 Test your workflow then stick to it! Not hard, just many small simple things that must be done right and in the right order. Unzip your Zip? View your PDF? You re not done till you re Archived?

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24 Open Goal? Not hard, just many small simple things that must be done right and in the right order. Unzip your Zip? View your PDF? You re not done till you re Archived?

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26 Tips and tricks in InDesign for better and more reliable work-flows to create PDFs for production. Setting the Scene: 4 Templates: 6 Output Intent: 8 Co-creation / Work-flow: 10 To achieve a good and predictable outcome in automatic work-flows you need to be in control of the input. Help your clients save time and money with automated checklist and create a quality culture the enables everyone to live up to the technical standards. We show you how to do this in the tools you already have and paid for, Adobe InDesign and Adobe Acrobat. Guarding the Brand: 12 Intelligent Documents? 14 Gate Keeping? 16 Job-options? 18

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28 Skriv Setting text the här Scene: Preferences (cmd/ctrl K) Defaults (Composition) (Start) Workspaces (Quickly finding your tools) Document: Edit > Transparency Blend Space Checklist for customer jobs. Colour settings are per document! What s your default font? What s your default language? What s your default?

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30 Skriv Templates: text här Document (Masterpages) CC Libraries Colour Books Styles, Styles, Styles Preset sizes Design grids Embedded graphics? Star your fonts Is this document unique? Is this paragraph unique?

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32 Skriv Output text Intent: här Colour Settings Rendering Intent Preflight Profile Document constraints VIGC TUTORIAL FILE INDESIGN LIVE PREFLIGHT PROFILES 14 reasons why you should use Live Prefl ight Layout problems, e.g. images with a low resolution, usually get detected during PDF preflighting or even later, at the printer. But that is too late. PDF surveys (Seybold 2004, Enfocus 2008) have shown that the cause for PDF problems is often not found in PDF itself, but in the layout. Fixing problems in the PDF is not only risky, it is also time consuming, costly and sometimes even impossible to do. Print or web first? Transparency Blend Space (#1) the VIGC Live Preflight Profiles fast and easy with designers, ad agencies, customers,... To blend the colors of transparent objects on a spread, InDesign converts the colors of all objects to a common color space using either the CMYK or RGB color profile of the document. To avoid color mismatches, the Transparency Blend Space should be CMYK, when designing for print. What is the Transparency Blend Space of this document? What VIGC 14 reasons why you should use Live Preflight happens if you change it to? What happens on screen, when you print the document or when you convert it into a PDF v1.3 (PDF/X-1a)? White Text (#2), Line Art (#3), Spot Colors (#4) and Registration Color (#5) Colors should always be used correctly. White text and line art should be set to knockout (otherwise it will not be visible). If a document needs to be printed in full color, it should not contain spot colors. The Registration Color is good for defining printer marks, but it should never be used for defining e.g. black text: this color will appear on all plates. What about this document? Does it only use spot colors? Is white text set to overprint? And what about the Registration Color? Image Resolution (#6) For print output the image resolution needs to be higher than for viewing on screen. If not, you will see artefacts in the print job. The color space of the images should at least be equal or larger than the color space the job will be eventually be printed in. What about the resolution of the images below? Does the SWOP image represent all colors well? ISO Coated v2 PURE BLACK? This document shows how Adobe InDesign (CS4&CS5) Live Preflight, together with the VIGC Live Preflight Profiles, can help you save a lot of time and money. Layout problems are detected where it should be done: during layout. Before a PDF is produced. Before the file is sent to the printer. Live Preflight Profiles can easily be imported and exported. So you can share Trim and Bleed (#7) The smallest shift of the paper during cutting can lead to white lines appearing at the edges of bleeding objects, or text at the edge being cut off. To prevent this, designers need to add enough bleed to the layout. Does this document contain enough bleed? Do all objects reach far enough, to avoid white lines to appear at the edges of the printed page? Will text be cut off at the edge of the page? Font Problems (#8) Many things can go wrong with fonts. If a font is not embedded, it will be replaced by another font in the output device. Obscure fonts can cause glyphs (characters) missing from the page. To avoid problems with the readability of text that consists of more than one printing color, especially when the color registration on press is not optimal, text should have a minimum font size. Are the fonts really embedded in this placed PDF? And what about this 7 point text, composed of two separations? There may be some characters missing from this font Overset Text (#9), Cross References (#10) and Conditional Text (#11) This text frame contains conditional text. When overlooked, it can cause serious problems and even rejection of the printed job by the customer. Is this cross reference to Flemish Innovation Center for Graphic Communication up to date? And what about this conditional text? Font embedding restrictions (#12), blanc pages (#13) and new Adobe InDesign CS5 Live Prefl ight checks (#14) Copyright: DeLichtDichter.be Flemish Innovation Center for Graphic Communication Campus Blairon Turnhout T +32 (0) I F +32 (0) I I Working together towards greater efficiency VIGC SERVICES: UNBIASED ADVICE SEMINARS TREND WATCHING NETWORKING WITH THANKS TO OUR STRATEGIC PARTNERS: AGFA ESKOARTWORK HIFLEX KODAK OCÉ PLANTIN In v2 of our profiles, we have activated a number of additional checks, like the checks on blanc pages and the use of protected fonts. In Adobe InDesign CS5 a number of new checks were introduced, like checks on different page size and orientation, unresolved caption variable, track changes and span colums settings not honored. Do you know what these new checks are about? Can you find and correct them in this InDesign CS5 document? This font contains no font embedding restrictions Optimise or compromise?

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34 Skriv Co-creation text här / Work-flow: Work-flow Import (Options / Pre-sets) Variables Data driven Information Collaborative: InCopy & PDF comments Find / Change Scripts Re-flow Re-purpose What about changes? Do all operators give same result?

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36 Skriv Guarding text the härbrand: Swatches Libraries CC Libraries Naming Contract signing on the slug? Weak human links? Where are my files? Multiple versions of an assets? Books to synchronise Fonts, Styles,?

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38 Skriv Intelligent text här Documents? Modular Thinking Captions & Meta-data (+ XML) Design by Rules Anchored Objects Keep Options GREP Styles Index Footnotes Cross References What Data / Assets do you have? File Naming Conventions? Accessibility?

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41 Skriv Job-options? text här Package Export Adobe PDF Pre-sets Not hard, just many small simple things that must be done right and in the right order. Unzip your Zip? View your PDF? You re not done till you re Archived?

42 Contact: brobygrafiska.se