Q U A L I T Y PR I NT I NG

Transcription

1 Q U A L I T Y PR I NT I NG COMPANY A Guide to InSite and Automated Processing

2 Quality Printing s guidelines for ensuring your documents are free of issues that may occur during file processing. PDF Specifications and Guidelines for Prinergy Preflight Quark Checklist 6

3 The following is a checklist, or guidelines of file standards, to follow to ensure that your documents are free of issues that may arise during the processing of your files. Document Setup Fonts: When using Quark Xpress, avoid using style attributes (italics, bold, etc.). Instead, choose the bold or italic version of that font directly from the font list. During the automated Preflight process, if any of these artificial style attributes are used, the document will be flagged with a warning. A warning will also show up if a Multi-Master or City font is used. This does not mean that your file will be rejected, but problems may occur. If print-ready PDFs are supplied, and alterations are requested to be made by Quality Printing, you may be required to supply the fonts. Document Layout: In Quark, InDesign and Illustrator the document page size should be the same dimensions as the trim size of the publication. At least 1/8 bleeds are required beyond the trim marks. If your page layout is created in Photoshop, the canvas size should be the final trim size + 1/4. For example, if the final trim size is 8.5 x 11 the canvas size in Photoshop should be 8.75 x Then images and artwork that require bleed should be extended the extra 1/8. Insert blank pages where they would appear in the finished document to keep all ODD numbered pages as right-handed pages and EVEN numbered pages as left-handed pages. If the job will parallel or accordian fold, contact your Quality Printing Project Manager to determine short panel size and final spread size. Color: Avoid using RGB, Callibrated Gray, Callibrated RGB, LAB and ICC Based colors in your artwork wherever possible. If using one of these color spaces cannot be avoided, Quality Printing can convert that color space to CMYK. However, slight shifts in color may occur. When using Spot Colors in your document and artwork, make sure that the name of that Spot Color is consistent throughout. This includes capitalization, spaces and suffixes. If this cannot be avoided, Quality Printing can merge these colors during the refine process. Also, avoid using a Spot Color that has an alternative color space other than CMYK or Gray. Artwork: Placed images should be 300 dpi at their placed size in your document. Proper output requires proper setup. If your image is 300 dpi, but you blow it up to 400% in your layout program, the dpi drops to 75 dpi. Also note that opening a 72 dpi image in Photoshop and simply bumping up the dpi to 300 does not actually increase the quality of the file. Convert graphics from RGB to CMYK. The use of transfer curves and halftone transfer curves is not recommended.

4 Artwork Cont: When saving your artwork in Illustrator or Photoshop, please follow the instructions below. Saving Photoshop eps files: Saving Photoshop tif files: Saving Illustrator files: Deselect Embed Color Profile Preview: Macintosh (8-bits/pixel) Encoding: Binary Deselect all eps options Deselect Embed Color Profile Image Compression: None Pixel Order: Interleaved (RGBRGB) Byte Order: Macintosh Save Image Pyramid deselected Preview/Format: Macintosh (8-bit Color) Fonts: Embed Fonts (for other applications) Options: select Include Document Thumbnails OPI: Open PrePress Interface, or OPI, is the technique of using a lores proxy image that later will be swapped for the hires image during the refine process. This technique is not currently supported by Quality Printing. File Naming Convention This section applies to customers who are supplying print-ready PDFs and wish to take advantage of our automated processing on InSite. Naming convention for print-ready PDFs Number_Description_BW.pdf = files that only contain black/grayscale color Number_Description_4C.pdf = files that contain only CMYK process colors Number_Description_Spot.pdf = files that contain CMYK + Spot colors or only Spot colors Number_Description_K_PMS.pdf = files that contain K + Spot colors. The Number section can be the job s number or some kind of identifying number. The Description can contain letters, numbers or a combination of both. The _[Color].pdf section of the file name is not case sensitive. A few examples: 99999_ShelleBrochure_Spot.pdf 850_MovingStorage_12pgs_4C.pdf 1234_Catalog_FrenchVers_K_PMS.pdf 1234_Catalog_EnglishVer_K_PMS.pdf

5 Naming convention for Alterations The naming convention for alteration files is the same as above. However, the folio number(s) should be included in the description. A few examples: 99999_ShelleBroch_F03_r1_Spot.pdf (revision 1 alt file for folio 3) 850_MovStor_F03_F08_F12_r2_4C.pdf (revision 2 alt file for folios 3, 8, 12) 1234_Cat_FrenchVer_r1_K_PMS.pdf (revision 1 alt file for all new pages) *Note: The total number of characters allowed in a file name, including the.pdf extension, is 32. Questions If you have any questions about document specifications, please feel free to contact your Quality Printing Project Manager. For additional references, visit for a copy of this Preflight Checklist, as well as downloadable PDFs to guide you in making print-ready PDF files.

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7 Creating accurate PDF s for print production can be as easy as 1,2,3. Step 1: Make PDF Creation Profile Step 2: Generate PDF from your favorite layout program Step 3: Upload your PDF to Quality Printing for high quality, accurate production. PDF Specifications and Guidelines for Prinergy PDF Specifications and Guidelines for Prinergy Adobe Quark CS 6 Suite

8 The following parameters for PDF output are based on recommendations from Quality Printing for input in the Prinergy workflow. These settings are based upon our settings we use to process files. These settings work well with spot color or process color jobs, with or without transparency. The following screen shots are taken from InDesign CS3 on the Macintosh platform. Follow the subsequent steps if you would like to use these settings for your standard pdf production files. Under the File drop down menu select Adobe PDF Presets 4Define... Select New and set the following parameters in the appropriate preference tabs. Enter a Preset Name: in the field. Quality Printing Select the following from the drop down menus. Standard: None Compatibility: Acrobat 5 (PDF 1.4) From the menu on the left, choose General. In the Pages area, items can be set as needed for desired output. The remainder of items should be unchecked in Options and Include areas. Select Compression from the menu on the left. Compression The following options should be as follows: Color Images Bicubic Downsampling to Compression: Image Quality: Grayscale Images Bicubic Downsampling to Compression: Image Quality: 300 pixels per inch JPEG Maximum 300 pixels per inch JPEG Maximum Monochrome Images Do Not Downsample Compression: CCITT Group 4 Check Compress Text and Line Art Check Crop Image Data to Frames Select Marks and Bleeds from the menu on the left.

9 Marks and Bleed Marks Check Crop Marks Type: Default Weight:.25 pt Offset:.125 in. Uncheck ALL other boxes under Marks. Bleed and Slug Uncheck Use Document Bleed Settings Bleed: Top:.125 in Left:.125 in Bottom:.125 in Right:.125 in Uncheck Include Slug Area Select Output from the menu on the left. Output Color Color Conversion: No Color Conversion Everything else in this area should be grayed out. PDF/X Output Intent Profile Name: Working CMYK U.S. Web Coated (SWOP) V2 Everything else in this area should be grayed out. Select Advance from the menu on the left. Advanced Fonts Subset fonts when percent of characters used is less than: 100% All options in the OPI area are greyed out. All options in the Transparency Flattener are greyed out. All options in Job Definition Format (JDF) are unchecked. Click OK The profile will now be available under the export command in InDesign, Illustrator, and Photoshop.

10 Creating accurate PDF s for print production can be as easy as 1,2,3. Step 1: Make PDF Creation Profile Step 2: Generate PDF from your favorite layout program Step 3: Upload your PDF to Quality Printing for high quality, accurate production. PDF Specifications and Guidelines for Prinergy PDF Specifications and Guidelines for Prinergy Quark Quark 6 6

11 The following parameters for PDF output are based on recommendations from Kodak for input in the Prinergy workflow. These settings are based upon Adobe s PDF/X-4:2007 preset with a few minor changes. These settings work well with spot color or process color jobs, with or without transparency. The following screen shots are taken from Quark 6. Follow the subsequent steps if you would like to use these settings for your standard pdf production files. Under the QuarkExpress drop down menu select Preferences. Once in the Preferences window, from the list on the left, select PDF under Application. Click on Default Options... In the Options window, the Layout Info tab has options for adding Title, Subject, Author and Keywords. In the Title: field, choose and enter a name appropriate for your file naming conventions. The other fields are optional and may be filled. Select the Hyperlinks tab. Hyperlinks Uncheck Include Hyperlinks The rest of the window will be grayed out. Select the Job Options tab. 5/20/09

12 Job Options Check Embed all fonts Check Subset fonts below set to 100% The following options should be as follows: Color Images Compression: Manual ZIP (8bit) Resolution: Downsample to: 300dpi Grayscale Images Compression: Manual ZIP (8bit) Resolution: Downsample to: 300dpi Monochrome Images Compression: CCITT Group 4 Resolution: Keep Resolution Check Uncheck Compress Text and Line Art ASCII Format Select the Output tab. Output Color Output Type: Composite Print Colors: As is Registration: Select Centered from drop down menu Offset: 9pt Bleed Type: Symmetric Amount:.125 Click OK Now when you generate PDF files as an export function, these parameters should be your default settings. 5/20/09

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14 Creating accurate PDF s for print production can be as easy as 1,2,3. Step 1: Make PDF Creation Profile Step 2: Generate PDF from your favorite layout program Step 3: Upload your PDF to Quality Printing for high quality, accurate production. PDF Specifications and Guidelines for Prinergy PDF Specifications and Guidelines for Prinergy Quark 67 & 8

15 The following parameters for PDF output are based on recommendations from Kodak for input in the Prinergy workflow. These settings are based upon Adobe s PDF/X-4:2007 preset with a few minor changes. These settings work well with spot color or process color jobs, with or without transparency. The following screen shots are taken from Quark 7 and are also applicable to Quark 8. Follow the subsequent steps if you would like to use these settings for your standard pdf production files. Under the Edit drop down menu select Output Styles. In the Output Styles window, click New 6 Set the following parameters in the appropriate preference tabs selected from the menu on the left. Select Pages from the menu on the left. Name your profile in the PDF Style: field Verification: None Page Options Check Include Blank Pages If you have blank pages in your document this will avoid them being dropped from pdf and possibly causing pages to back up incorrectly. The remainder of this area should be unchecked. Select Meta Data from the menu on the left. Metadata The Title: field populates automatically. The rest of the fields are blank. Select Hyperlinks from the menu on the left.

16 Uncheck Include Hyperlinks This rest of the selections are greyed out. Select Compression from menu on the left. Color Images Compression: Manual ZIP (8bit) Resolution: Downsample to: 300 dpi Grayscale Images Compression: Manual ZIP (8bit) Resolution: Downsample to: 300 dpi Monochrome Images Compression: CCITT Group 4 Resolution: Keep Resolution Check Uncheck Compress Text and Line Art ASCII Format Select Color from the menu on the left. Color Options Mode: Composite Setup: Composite CMYK and Spot Select Fonts from the menu on the left. Fonts Check Download All Fonts Select Marks from the menu on the left.

17 Registration Marks Options Mode: Centered Width:.003 in Length:.25 in Offset:.125 in Select Bleed from the menu on the left. Bleed Options Bleed Type: Amount: Symmetric.125 in Check Clip at Bleed Edge Select Transparency from the menu on the left. Transparency Rendering Options Vector Images 300 dpi Blends 150 dpi Drop Shadows 150 dpi Check Upsample Rotations To 300 dpi for Images less than 200 dpi Select OPI from the menu on the left. OPI Options Uncheck OPI Active All other selections in this area are grayed out. The JDF option from the menu on the left is NOT used. Click OK

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19 Auto-processing your files on InSite can be as easy as 1, 2, 3. Step 1: Create your job on InSite. Step 2: Upload your files. Step 3: Review, reject or approve your pages. PDF Specifications and Guidelines for Prinergy A Step-by-Step Guide to Auto-Processing on InSite InSite Automated Quark 6 Workflow

20 InSite Auto-Process Workflow Access to InSite Create Job and Upload Files - Log onto InSite. This will bring you to the Overview Window, showing a list of your current jobs enabled for InSite. - Select Create Job. The job name is automatically generated. If desired, add Description, Notes, etc. - Select the Job Template drop down menu and choose the Job Template that associates with the kind of files being uploaded: Insite_UPLOADS_ONLY = uploads files but does not process them. Good for native files, art, fonts, etc. Insite_Upload_and_Process = upload Print-Ready PDFs and process files automatically. Naming convention for Print-Ready PDFs Number_Description_BW.pdf = files that only contain black/grayscale color Number_Description_4C.pdf = files that contain only CMYK process colors Number_Description_Spot.pdf = files that contain CMYK + Spot colors or only Spot colors Number_Description_K_PMS.pdf = files that contain K + Spot colors. The Number section can be the job s number or some kind of identifying number. The Description can contain letters, numbers or a combination of both. The _[Color].pdf section of the file name is not case sensitive. A few examples: 99999_ShelleBrochure_Spot.pdf 850_MovingStorage_12pgs_4C.pdf 1234_Catalog_FrenchVers_K_PMS.pdf 1234_Catalog_EnglishVer_K_PMS.pdf Naming convention for Alterations The naming convention for alteration files is the same as above. However, the folio number(s) should be included in the description. A few examples: 99999_ShelleBroch_F03_r1_Spot.pdf (revision 1 alt file for folio 3) 850_MovStor_F03_F08_F12_r2_4C.pdf (revision 2 alt file for folios 3, 8, 12) 1234_Cat_FrenchVer_r1_K_PMS.pdf (revision 1 alt file for all new pages) *Note: The total number of characters allowed in a file name, including the.pdf extension, is Select Create. - In the Summary tab or the Pages tab of the newly created job, select Upload Files... - In the Upload Files window drag-and-drop, or add final file(s) to be uploaded.

21 InSite Auto-Process Workflow Cont. - Type an Upload Name that describes the upload. For example, if you re uploading new files for the first time, you can name the upload Brochure. However, if you are uploading revisions, you can name the upload Page 3 Alts or All New Files. The Notes section is strictly optional. - Select Upload. This will begin the upload process. In this same window, you can view the progress of the upload, as well as the preflight messages. - If files fail at the uploading and processing phase, a pdf proof may not be generated. However, an error message will display in the uploads window as well as in the History tab. Viewing Pages for Approval - Select the Pages tab in the job. - Notice that each page has been set to Approval Requested. An notification will automatically go to the Customer CSR and the Customer Users with options on. - If desired, select the i button next to the preflight message of each page to view detailed preflight information. Smart Review - Make sure you are on the Summary tab or Pages tab. Select Smart Review. - In the Preflight navigator, select any of the Information, Warning or Fail notes to highlight the affected item on the page. - Use the Seperation navigator to confirm color seperations. - In the Annotations Manager, view any annotations made for the selected page. - Use the tool bar on the right to zoom in/out, measure items, draw guides, and make annotations. - If desired, while in Smart Review you can select request a review, reject, or approve each page. You can also select these options back at the Pages tab in your job. - Before pages are approved, you can select the pages and Request Approval and have additional people review those pages. - When the page(s) have been approved, an notification will be sent. - If a page is rejected it will view as so in the page list. Repeat the upload and approval process until all of the pages have been Approved. At this point contract and imposition proofs can be output if necessary.

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