Five features of Gmail

Transcription

1 Five features of Gmail Before we get started How to access Gmail Settings: 1 Conversation View Messages are tracked by conversation by default. Easier to track thread history when they are all together. Grouped by subject line Thread hijacking is evil! Can easily go back and look at a previous message in the conversation thread. Group chronologically. Repetitive parts of messagee thread are hidden.

2 2 Labels Filtering option for keeping up with e mail by subject. Labels are similar to folders in Outlook. Attach more than one labell to a message vs. one folder per message.

3 Label options Hover over label to access options. Hide from label list or from inbox. Sub labels used the same way as sub folders.

4 3 Priority Inbox Track high volumes of e mail more easily. Set up workflow of how e mail is acknowledged via priority. E mail is rearranged automatically in your Inbox based on your filtering preferences.

5 Four different filtering categories: 1. Unread messages are on the top. What happened while I was out of the office and not checking my e mail? Quickly mark messages as spam, delete what you would normally not read. Open the rest of the messages, scan them quickly and answer or close as needed. Gmail will filter the read messages down throughh the Inbox based on priority. 2. Star immediate action items. What should I work on first? 3. Important items that are not immediate action items fall into the third category. 4. Everything else Newsletters, mailing lists, etc. Items that I may not need to read until much later in the day or week. Changing the Inbox type field changes the sorting of all e mail in your Inbox. No messages are lost. If you do not regularly read mail from a mailing list UNSUBSCRIBE! Do you really need it cluttering your inbox every day or week?

6 4 Filters Let Gmail help you do the work of sorting and categorizing your inbox. Any e mail message that comes in with a pre definedd characteristic will have the filter applied to it. Examples: o All e mail from your District Staff will have a label called District applied. o E mail from your District Superintendent will be starred automatically (Remember the priority inbox category?). o All e mail with SPRC or Staff in the subject line will have a label called SPRC Issues applied. First, click in the search field and search for something.

7 Second, click the Create filter with this search link. Third, apply the desired filter settings.

8 5 Chat Built into Gmail Quickly connect to anyone on nccumc.org (who is also signed into chat) as well as gmail.com accounts. Can chat with voice/video as well one on one hangouts.

9 Setting up Hangouts Google Talk Video Chat Plug In You must have the Google Talk Video chat plug in Installed. Browse to Download and install the plugin in. Restart any open browserr windows. Works well in all three major browsers ( Firefox, Internet Explorer and Google Chrome). The IT Office recommends Google Chrome for hangouts we have had the most success with it! Setting up Hangouts Enabling Google+ Google+ is included with your Conference (nccumc.org) e mail account. Log into your Conference e mail account The Google+ link is in the upper left hand corner. +You means that you haven t set up Google+ yet. Walk through the setup screens to enablee your account.

10 Setting up Hangouts Hello, Is This Mic On? Now it s time to check on your camera/microphone. Click the Start a hangout button. It takes a few seconds to load up be patient! Click the Settings button once the Hangout is finishedd loading. Make sure that the correct camera, microphone and sound options are selected. You should see yourself in the camera preview screen. The microphone should show a changing level of green lights as you talk. Click the play test sound link to make sure your speakers are working. If your cameraa isn t listed click the drop down menu and select the right option. You might have to try them all to figure out the right one! Click save settings when you are finished.

11 Setting Up Hangouts Circles! Circles filter incoming postss and set up connections between you and who you want to Hangout with. From the Google+ Home page click on the Find People link on the left hand side of the screen. From here you can find the people that you want to Hangout with. Circles = Groups of your friends/co workers You can add everyone to one single circle or set up multiple circles. One person can be includedd in more than one circle.

12 Here are my circles Circles make it easier to addd multiple people to a hangout at one time. When you addd someone to your circles they are notified and given the opportunity to add someone back to their circles. Once the link is complete you can hangout as a group!