Ohio s New Public Notice Website

Size: px

Start display at page:

Download "Ohio s New Public Notice Website"

Hester Watson
5 years ago
Views:

1 Ohio s New Public Notice Website County Commissioners Association March 14, 2012 Chris Wilkin State of Ohio

2 The State Budget Bill (HB 153) paved the way for PublicNotice.Ohio.gov 1. ORC 7.16 provides state and local governments with a way of reducing the expense of posting a notice multiple times by posting the notice online, and an abbreviated notice in the newspaper. 2. ORC charges the Ohio Dept. of Administrative Services with building public notice functions.

5 Processes Managing Public Notices Login and Access Public Notice Functions Create (File) a Public Notice Checkout View History Edit a Public Notice Delete (Revoke) a Public Notice Managing Users Creating an Account Approving Account requests

6 Login and Access Public Notice Functions

7 Log-in at

8 The OBG Electronic Filing Home Page Main Menu Identifier Service List Transactions in Progress Transactions Ready for Checkout

9 Select Public Notice from the Service Dropdown

10 The Home Page will reload with the Public Notice functions available to use.

11 Create (File) a Public Notice

12 Select the Function to File a Public Notice

13 Read the Splash Page text. Click Next to advance.

14 Verify/Update your profile. Click Next to advance. 3 fields (all required): Entity Name Entity Type County Currently the profile belongs to the entity (FEIN). A future release will attach the profile information to the individual user.

15 Enter public notice details. Click Next to advance. 3 fields (all required): Notice Type Publish Date Publish Notice Content

16 Review the notice. Click Accept Data to approve.

17 The Home page reloads, showing that the transaction is ready for checkout.

18 You are not done until you go through checkout

19 Checkout

20 To begin checkout, click on Checkout (File and Pay).

21 Select the transaction(s) for checkout. Click Continue to advance. There is no charge for the Public Notice Functions; no payment information is needed

22 To complete the checkout process, check the acknowledgements and click Confirm Transactions

23 You will receive a confirmation number. Click View to view the receipt.

24 The receipt contains the Public Notice ID Number. You will need this number to edit or revoke this notice.

25 View History

26 Past receipts can also be accessed by clicking on History in the Main Menu

27 Edit a Public Notice

28 Select the Function to Edit or Revoke an Unpublished Public Notice.

29 Enter the public notice ID and click Edit

30 The Edit path mimics the Create path with the original public notice information pre-populated Edit Steps: 1. Verify/Update your profile 2. Update the public notice 3. Review and accept the updates 4. The transaction is ready for checkout

31 Delete (Revoke) a Public Notice

32 Select the Function to Edit or Revoke an Unpublished Public Notice.

33 Enter the public notice ID and click Revoke

34 Review the notice and click Revoke

35 The Home page reloads, showing that the transaction is ready for checkout.

36 Creating an Account

37 Click on Create an OBG Username at

38 Check the acknowledgement, and click Next to continue.

39 Choose the FEIN option and enter the FEIN. Click Next to continue

40 There are 2 possible scenarios at this point: 1. You are the first person to create an account for the FEIN. (No OBG username has ever been created for the FEIN you have entered). 2. An organization associated with the FEIN/SSN you have entered already exists on the Ohio Business Gateway.

41 If you are the first person to create the account: You will be asked to enter information to create both the OBG company account as well as your own OBG username. You are the designated OBG account administrator for your organization. Any future requests to use the OBG will be sent to you for approval.

42 If an organization associated with the FEIN you have entered already exists on the OBG. You will have the option to add your account information, including username. The OBG will send a message on your behalf to your organization's administrator requesting your access to use the Public Notice functions.

43 Click Next to request a new account

44 Add your account information and click Next to continue. You can create an OBG username and secret question/answer here. Your initial password will be assigned later. There are many OBG services. Use the comments section to specify you want access to public notice services.

45 Your account request is confirmed. The confirmation includes the first name and title of the approver.

46 Approving Account Requests

47 On the Administration page, you will be able to approve or reject pending users.

48 Click Next to assign an access level.

49 Use the Public Notice dropdown to assign access to public notice services.

50 Confirm the access level and click Submit to finalize approval and access.

51 The user information screen gives the opportunity to update user information.

52 Returning to Administration shows the status change from Pending User to User.

53 Help and Support For issues when using the OBG Electronic Filing application, call the OBG Electronic Filing Help Desk at 866-OHIO-GOV ( ). For general inquiries, contact Help is available Monday through Friday 8 a.m. - 5 p.m. excluding state holidays.

54 Takeaways 1. The general public can search and browse notices for free at 2. State and local government entities in Ohio may use the Ohio Business Gateway (OBG) to file, edit and revoke (delete) public notices. 3. Participation is optional, and there is no charge for posting public notices. There may be cost savings associated with use of Ohio Public Notice posting functions ( 4. OBG transactions must go through the checkout process in order to take effect. 5. OBG defines a user entity by its Federal Employer Identification Number (FEIN). 6. Once a notice is published to PublicNotice.Ohio.gov, it cannot be edited or revoked.

55 Chris Wilkin Ohio.gov Program Director (614)

COMMUNITY Account - Transcript Requests Sent to Self Instructions for requesting Official Transcripts from Bethel University, Saint Paul, Minnesota.

COMMUNITY Account - Transcript Requests Sent to Self Instructions for requesting Official Transcripts from Bethel University, Saint Paul, Minnesota. Both electronic and paper versions of official transcripts