Open browser (Internet Explorer, Firefox, Chrome, etc.) In the address bar, type staunton.k12.va.us (no www and do not need to type the http) Click

Transcription

1 Getting Started

2 Open browser (Internet Explorer, Firefox, Chrome, etc.) In the address bar, type staunton.k12.va.us (no www and do not need to type the http) Click on Programs and Services Click on Gmail Start Page (not create shortcut)

3 To make a shortcut on your desktop, click on the Restore Down button (middle button) Drag the Gmail Icon in the address bar to your desktop Use the same middle button to Maximize the window again

4 Login: Your username should be your first initial and up to 7 letters of your last name; This information should be given to you by either Tom Lundquist in Central Office or by your principal. Your password should be newuser. No spaces and all lowercase.

5 Click on Settings in the top right corner Then click on accounts, then Google account settings, then changing your password Step 2 Accounts Step 1 Settings Step 3 Google Account Settings Step 4 Changing your password

6 1. Enter your current password (newuser) 2. Enter your new password twice: required 8 characters Tricks to help your password strength: use a random Capital letter, create an acronym (eg: my favorite sport is football would be mfsif), put numbers in the middle of the letters or use symbols on the number keys. 3. Enter your password twice and click Change Password 4. Either close the tab or the window, depending on your browser settings.

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8 Your is still open in another tab or window

9 Then click on your inbox to get to your mail Click on the to read it.

10 Back to Inbox: leaves the in your inbox, but it will be light gray/blue to show you have read it. Archive: saves it, but you no longer see it in your inbox Delete: sends it to the Trash; lives in trash for 7 or more days Best Move to: puts it in a folder/label, but must create the labels

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12 Good habit to note the parties receiving the May need to click show details if list is long Reply All only when you are certain you want all recipients of original to see your reply

13 Most actions that you choose will send you back to the Inbox after the action is completed Google tells you what you did. Google knows people. It also gives you the opportunity to UNDO your actions. Oops, I did not mean to trash that .

14 You can check an , or multiple s Then choose the same actions: delete, archive, labels, move to, etc. You can also choose to Mark an as Unread or star it to bring your attention to it later

15 Spam: Leave it alone. No need to delete it. Best to just not do anything. Part 2 More Gmail will show you how to hide it. Archive: does not show in inbox, but you still have it (see search in Part 2 More Gmail) Trash: stays for a period of time (they say a week, but my experience is longer) Drafts: Begin composing an and finish later Labels (like folders) are covered in the Part 2 More Gmail

16 Click Compose mail

17 Note: some staff is in given name rather than nickname; e.g., Robert instead of Bob

18 Option 1: If you used autofill, gmail automatically gives you a comma and space after the address. If you typed the whole address, place a comma and a space after the first recipient and start typing the next name to choose from autofill (or type the whole address). Option 2: Click on Add Cc and type the addresses in that box.

19 Staunton City Schools provides you with some very useful premade groups. You do not need to know the whole address. Just start typing the name, and autofill helps you find it. All staff, CCCA, Dixon, Genesis, Weller (instead of Bessie), Ware, Lee, Shelburne, SBO, SVJDC If you want custom groups, see Part 2 More Gmail

20 In you inbox, you can tell has an attachment by the paperclip (in Part 2, learn how to move the paper clip to the left side) With the open, attachments are at the bottom

21 Sometimes the options are View and Download Sometimes added option of open as Google doc View is fine for quick look, but does not always give all the formatting or objects Open as Google doc will put it in your docs in your Google account online, not on your computer If anything looks unusual or you do not know the sender, DO NOT OPEN

22 Downloading attachments puts them in your browser s download folder This does NOT save the document to your normal My Documents folder The download process varies by browser and the settings you have on your browser

23 Chrome downloads at bottom of window. Click to open. Internet Explorer and Firefox give the option to Open or Save. I recommend using Open, then decide whether to save or not.

24 Frequently, people save downloaded documents then cannot find them. You must choose SAVE AS Most times, the default save location for the downloaded document is the download folder, which is difficult to find On the Save window, choose the location for your file

25 Either click on the down arrow or the My Documents icon on left

26 Organize Labels/folders Labs: Set your default font, signature, undo send, etc. Custom Groups Search and find s Blind copy: when and how