Fire Station

Transcription

1 Fire Station Quick Start Guide Step 1: Uninstall demo version of Fire Station (if installed) If you ve installed the demo version of Fire Station, you will need to uninstall it before installing the full version. Go to your computer s Control Panel and select Add or Remove Programs (Windows XP) or Programs and Features (Windows 7). Scroll through the list until you find Fire Station and click on it and choose Remove (Windows XP) or click Uninstall (Windows 7). Step 2: Install Fire Station Right-click the Setup.exe file and select Run as administrator. The Fire Station Setup Wizard will guide you through the process of installing. Click Next to begin.

2 Click Next unless you want to install Fire Station in a location other than the default location. Click Next. Click Close to finish the installation.

3 Step 3: Install services If you ve purchased the Apparatus Checks module or the Expiration Date Tracking module, the installation files for the Windows services that those modules require are included in the.zip file. These services are programs that run in the background. The Fire Station Apparatus Check Notification Service sends out s and reports for the Apparatus Checks module. Examples include reminder s to complete a check on the schedule or to send the weekly apparatus problems . The Fire Station Notification Service sends out s when items in the Expiration Date Tracking module are nearing their expiration dates or have expired. The service(s) are installed the same way that Fire Station is. Right-click on the setup.exe in the service subfolder and select Run as administrator and follow the wizard to install it. NOTE: You only need to install these services on one PC. When the services are first installed, they are not set to automatically run as Fire Station requires setup of apparatus, groups, schedules, items to track, etc. Once you have Fire Station setup, you can set the services to automatically start by configuring the services. The easiest way to do this is to click Start and right-click on My Computer (Windows XP) or Computer (Windows 7, 8) and select Manage. Expand Services and find the services in the list. Right-click on the service name and select Properties.

4 Change the Startup type: to Automatic and click OK. You can then click Start in Start the service. Step 4: Run Fire Station for the first time Start Fire Station by clicking on the shortcut on your Desktop. Log in by choosing your name from the list or typing your ID number in the Name box and pressing Enter. If this is the first time logging into Fire Station, you will be prompted to enter a password. This will be your password from now on. Every 30 days, Fire Station will remind you to back up your data. This reminder will appear every time you start the program until the backup is done. Fire Station Software recommends that you back up your data to an external drive, network drive, or flash drive so that if your computer s hard drive fails, you will not lose all of your data.

5 Step 5: Configuring Fire Station To configure Fire Station, expand the Admin section and select Manage Settings. If you don t see Manage Settings in the Admin section, you do not have the permission to access it. See the Permissions section below. There are several tabs in Manage Settings. The first is My FD. The My FD tab is where you configure the department name, address and phone as well as the department logo and program color preferences. Latitude and Longitude can be acquired by using Google Maps. To get latitude and longitude in Google Maps, log into Google Maps and enable the LatLng Marker tool in Maps Labs. You can access Maps Labs by clicking on Maps Labs in the bottom left corner. Enable these tools and click Save Changes. You can now zoom into an area in Google Maps and right-click on the map and select Drop LatLng Marker. This technique will be helpful for getting latitude and longitude for locations in the PrePlanning module.

6 The tab is where you configure the account that will send s from the program. s are sent when an apparatus problem is reported, when an apparatus check is due, when items are about to expire, etc. The default (FSSAlerts) account is there as an example, you will need to use an account that you own. The Notifications tab is where your notification groups are set up. A notification group is a collection of addresses. To add an address to a group, highlight the group in the Groups tree and then type the new address or select it from the list (the list is all the addresses from entered personnel). Then click the Add button. To subscribe this address to get s when apparatus checks are completed, when apparatus problems are reported, or when items are about to expire, highlight the name in the Addresses list, click the check box under Apparatus Checks and Expired Items Notifications until these are set correctly. The check box under Apparatus Checks can be Never (no s), Problems ( when a problem is reported) or Always (always send an when an apparatus check is completed. Click the Update button, then click the Save button. To add a notification group, click Groups in the Groups tree and enter the Name and Text, and click Save. Make sure you click the Save button in the upper left as well.

7 The Apparatus Checks tab is where options for the Apparatus Checks module are configured. # of Days Between Checks is used when creating the schedule. It is the number of days given for a group to complete the check. Send Apparatus Check Reports, when checked, will send an accountability each schedule period summarizing which groups got their checks done. You can assign a notification group to get this as well. Send Apparatus Problems Report, when checked, will send an with all unresolved apparatus problems each schedule period. You can assign a notification group to get this . Assign Problems To can be set to a single person so that all reported apparatus problems are assigned to that one person. If this is not set, then problem is assigned to the person in the apparatus check group with the highest rank. Completed Color, Past Due Color and Current Week Color are the colors that appear on the Apparatus Checks schedule when it is created. The Expiration Date Tracking tab is where you set the interval for the Expiration Dates Notification service to check for expired items. By default, this is set to once every 24 hours. This means that once a day, the service will check if any items are about to expire and if so, send an .

8 The Incident Reporting tab is where you configure settings for the Incident Reporting module. Here you can add Stations, Districts, Assignments, and Alarm Types. To add, click on Stations, Districts, Assignments or Alarm Types in the tree, type the name in the box below, and click the Add Stations, Add Districts, Add Assignments or Add Alarm Types button. You can also configure invoicing options for Incidents, Apparatus and Personnel as well as Tax Rates. The PrePlanning tab is where you can change how locations are displayed in the PrePlanning module. If Sort Locations by Name is checked, locations will appear in order based on the name. If unchecked, they will be sorted by address. The Subscriptions tab is where you configure the Subscriptions (Fire Dues) module. The Default Amount is the amount that is automatically filled in when entering a payment. The Amount Mask can be set to either 2 digit dollar amount or 3 digits. This allows for faster keying of amounts received. The Auto Print Text and Auto Text are templates for the printed or ed text when a payment is received. You can use fields from the Available Fields list to create tokens in the text. When put into the templates, the tokens are replaced with the correct values.

9 The Database tab is where you configure how Fire Station finds the database it should open. If Local Access is selected, Fire Station looks in the current folder for the FireStation.mdb database. If Network Access is selected, Fire Station will open that specific database. Use the browse button ( ) to find the FireStation.mdb. This is useful to share data between two or more computers. See the FAQ page on the website for more information on data sharing. If SQL Server is selected, Fire Station will open the SQL database specified by Server, Database, Username, and Password. If MySQL is selected, Fire Station will open the MySQL database specified by Server, Port, Database, Username, and Password. This server can be local or in the Cloud. Fire Station Software offers Cloud database hosting. Contact sales@firestationsoftware.com for more information. Step 6: Configuring Personnel To configure department ranks, expand the Personnel section and select Manage Ranks. If you don t see Manage Ranks in the Personnel section, you do not have the permission to a access it. See the Permissions section below. Here you can add, edit, or delete ranks. Depending on Incident Reporting invoicing options you can edit the Flat Rate or Hourly Rate (if enabled). Be careful adding ranks as the order in which they are added is the order in which they will be displayed in Fire Station. To configure personnel, expand the Personnel section and select Manage Personnel. If you don t see Manage Personnel in the Personnel section, you do not have the permission to access it. See the Permissions section below.

10 Here you can add, edit, or delete department personnel. This includes their General information, Certifications, Emergency Contacts, Immunizations, Employer, Insurance, Medical Preplan, Uniform Sizes, Background Check, Personal Inventory, Files, and Notes. Step 7: Configuring Permissions To configure permissions, expand the Admin section and select Manage Permissions. Select the person you need to change permissions for from the tree and go through each tab and check the applicable permissions. Make sure you click Save. There are three preset permission sets; Admin, Officer, and Firefighter. You can click on any of those to quickly set the permissions for an individual. Admin gives all permissions. You can also create your own permission sets. Select Manage Permission Groups from the Admin menu.

11 Enter a Group Name and click Save. You can now click on the group name in the tree and assign permissions on each tab. Click Save. Go back to Manage Permissions, select the person in the tree, pick the permission group, and click Apply. Be sure to click Save. CONTACT INFORMATION Mark Horwich, Owner Fire Station Software, LLC P.O. Box 224 Boys Town, NE sales@firestationsoftware.com