Sparta Day 40 th Anniversary Celebration Saturday, May 16, 2015

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Marvin Armstrong
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1 Sparta Day 40 th Anniversary Celebration Saturday, May 16, 2015 This family event receives wide publicity in all local publications and media. It attracts thousands of people from Sparta and local communities. Sparta Day is a rain or shine vendor fair and family festival that is not only a fundraiser for local charities, but also a much anticipated community event. Families love our Kids Country, offering various rides & activities for children of all ages. Event Time: 10:00AM 4:00PM Set-up: 7:30AM Place: Station Park, Station Road, Sparta NJ Rain or Shine: In the event of a cancellation due to SEVERE weather, an will be sent to all vendors or you can call (973) Booth Fees: Early bird registration - until March 31, 2015: (*MUST be postmarked by March 31 st to avoid increase) $80.00 per space in Sections A & F* (cars allowed to remain at space) $60.00 per space in Section B, C, D and E (unload items at spot & park cars in vendor lot for event) $60.00 per space in Kids Country (no vehicle access & park cars in vendor lot for event) Kids Country Spaces are for vendors that provide goods or services that are exclusively for children Late registration - after March 31, 2015: $90.00 per space in Section A & F* (cars allowed to remain at space) $80.00 per space in Section B, C, D and E (unload items at spot & park cars in vendor lot for event) $80.00 per space in Kids Country (no vehicle access & park cars in vendor lot for event) Kids Country Spaces are for vendors that provide goods or services that are exclusively for children Recognized Non Profit Organizations will receive a $10 discount on their registration fee if registering for a space in Kids Country or Sections B, C, D, and E. Non-profit organization will be allowed to sell pre-prepared food & beverages (as per NJ Dept of Health Regulations) in their space if it is pre-disclosed on their registration paperwork. *Sections A & F There are a limited number of spaces in which cars can remain (fewer than in 2014). Spaces will be reserved on a first come basis. Fee is for space only. Tables, tents, generators, booth-sitters are NOT provided. Spaces: approx. 14 W x 18 D. If you use a trailer, you must purchase 2 spaces. Booth Fees are non-refundable. No transferring or subletting booth space. If canceled due to severe weather, a partial refund will be issued. All booth fees collected will benefit local non-profit organizations. Space Number: Your confirmation will be sent electronically to the provided. Bring a copy of your confirmation on Sparta Day. Space numbers will be assigned the morning of Sparta Day and vendors will be informed upon arrival. Directions: Route 15 North. Take the CR-517 ramp towards Sparta/Franklin. Turn right onto CR-517. Take the 1 st left onto Station Rd. Vendor line will begin on right shoulder of road before turning into Station Park gate on right. Admittance to spaces will begin at 7:30am. TO REGISTER: Complete and return the Vendor Application Form with your PAYMENT. ****Register EARLY, Vendor Spaces were sold out in 2014 by May 1 st!

2 VENDOR REGULATIONS 1. All applications MUST include an address and check. Your confirmation will be sent electronically. If these items are not received, your registration will not be confirmed. Your space assignment will be given to you the morning of Sparta Day. 2. Booth fees are non-refundable. Fee is for space only (tables, tents and generators are NOT supplied.) 3. Sparta Day is from 10:00am to 4:00pm, RAIN OR SHINE. In the event of a cancellation due to severe weather, an announcement will be made via or you can call (973) All vendor spaces are outside. JWCS and Sparta Parks and Recreation will not be held responsible for any issues caused by weather, animals, or other forces of nature. 5. During event hours, one vehicle is allowed to remain per space in Sections A & F ONLY, but it has to be parked within the space. Any cars that remain in the space or in the vendor parking lot will not be allowed to be moved until the event is over at 4pm. 6. No vehicles will be admitted before 7:30am or after 9:30am. Junior Woman s Club of Sparta volunteers will be on the field during set-up to direct you to your booth space. 7. The sale of silly string, magic ink, party snaps, stink bombs, caps of any kind, hair color spray, stink spray, smoking candy cigarettes, and live animals is strictly prohibited. DO NOT include these or similar items in your Sparta Day inventory. If in doubt, call (973) JWCS cannot control foot traffic and does not guarantee sale of vendor's goods. 9. Food sales at Sparta Day are RESTRICTED to non-profit organizations. Similarly, please do not give away food or water. 10. Electric power is not available. Please note on your application if you will be using a generator. (You must supply your own generator.) 11. The Junior Woman s Club of Sparta reserves the right to limit the number of vendors with duplicate products and activities. 12. Port-a-potties, food, and beverages are available on-site, however, booth-sitting is not. Please plan accordingly. 13. Crafter/exhibitor displays are solely the responsibility of the crafter/exhibitor. 14. Crafter/exhibitors are expected to leave their space CLEAN. Due to garbage restrictions, ALL crafters/exhibitors are asked to place all garbage and recycling in the dumpster provided. 15. JWCS members will be onsite throughout the day to answer any questions, please review the Sparta Day map provided that morning for location of the JWCS booth. ***PLEASE DO NOT USE THE PUBLIC GARBAGE CANS*** Sparta Day ends at 4:00 pm. As required by local police, no vendor is allowed to pack-up and leave the field prior to 4:00pm. Any cars that remain passed the entrance gate after 9:30am (in any area of the event or vendor parking) will not be allowed to be moved until the event is over at 4pm.

3 Vendor Application Form In returning this form, I acknowledge and agree to follow the enclosed vendor regulations to ensure the success of the event and safety for all concerned. The JWCS has the right to refuse booth space at future events due to failure to follow the enclosed vendor regulations. Business Name: Tax Exempt # (if you are a non-profit): Address: Contact Person: Telephone: Cell Phone: Description of Craft/Exhibit/Game/Activity: Description of any Merchandise sold: Comments: Will you be using your own generator? (No power provided) YES NO If you sell under a franchise please state the name: ADVERTISING* Would you like to include a promotional item in the Sparta Day Tote Bag?* ($50 additional cost) YES Would you like to purchase a Sparta Day Map Ad?* ($100 additional cost) YES NO Would you like to purchase a DJ Ad* (additional cost based on number of words) DJ Ad Language (add l cost): 25-word max NO *Please see next page for advertising details and requirements Payment Early Bird Registration (postmarked by 3/31/15) Late Registration (postmarked after 3/31/15) $ Section A, F - $80 $ Section A, F - $90 $ Section B, C, D, E - $60 $ Section B, C, D, E - $80 $ Kids Country - $60 $ Kids Country - $80 (Kids Country Spaces are for vendors that are exclusively for children) (Kids Country Spaces are for vendors that are exclusively for children) $ Sparta Day Map Ad - $100 $ Sparta Day Map Ad - $100 $ DJ Ad - $3 per word (10am-12pm, 2-4pm) $ DJ Ad - $3 per word (10am-12pm, 2-4pm) $ DJ Ad - $5 per word (12pm-2pm) $ DJ Ad - $5 per word (12pm-2pm) $ Promotional item in SD Tote Bag - $50 $ Promotional item in SD Tote Bag - $50 $ Additional Donation $ Additional Donation (Donations of any amount are appreciated) (Donations of any amount are appreciated) $ Total Amount Included $ Total Amount Included Please make all checks payable to: Junior Woman s Club of Sparta Please see Sparta Day Sponsorship and Advertising Packet for details and additional opportunities (Find at /sparta-day)

4 Advertising Opportunities Sparta Day Map Ad - $100 For a $100 donation, you will be given a 2x3.5 inch advertisement space to include your coupon or ad on our Sparta Day Map that will be distributed during the event to those in attendance. Images for Map Ads must be ed in an EPS, PDF, or TIFF format by May 1, 2015 to. Promotional Item Insertion (Sparta Day Tote Bag) - $50 For a $50 donation, you can have one promotional item inserted into the Sparta Day Tote Bags that will be distributed during the event to those in attendance. Examples of promotional items are flyers, coupons, pens, magnets, etc. All items must be submitted for approval by JWCS on or before April 15, 2015 (unless another date is agreed upon with JWCS). Once approved, you must provide 500 of your promotional item to JWCS no later than May 1, Please note that the number of businesses/organizations participating may be limited. DJ Advertising Purchase an announcement from our Sparta Day DJ. Ads are sold per word with a 10-word minimum and 25-word maximum per submission. Slots will be sold on a first come first served basis. TIME COST PER WORD AVAILABLE SLOTS 10am 12pm & 2pm 4pm $3 ($75 max per submission) 24 12pm 2pm $5 ($125 max per submission) 20 The Junior Woman s Club of Sparta is a non-profit charitable organization registered under Internal Revenue Code 501(c)(3) (Tax ID# ). Thank you in advance for your help, Junior Woman s Club of Sparta

41 st Annual Sparta Day Saturday, May 14, 2016

41 st Annual Sparta Day Saturday, May 14, 2016 This family event receives wide publicity in all local publications and media. It attracts thousands of people from Sparta and local communities. Sparta Day