2018 Outdoor Food Vendor VENDOR CONTRACT APPLICATION

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Abigail Ray
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1 2018 Outdoor Food Vendor VENDOR CONTRACT APPLICATION Friday Oct 12, 2018 Saturday Oct. 13, 2018 Sunday Oct. 14, am 5pm 9am 5pm 9am 4pm *PLEASE PRINT CLEARLY* Important Cut off dates: August 15 th 2018 for regular rates. For Office Use: Approved: Date Received: Insurance Hold Harmless Insurance expiry date Check, Transfer, or CC Process Date Amount Web listing Category Location SM: Permit: Company Name: Name Exhibiting As: (note: this name will be used on listings and check in details) Contact Person: Business Address: Province: Postal Code: City: Business Phone: Website: Facebook URL: facebook.com/ Etsy: etsy.com/ Instagram: Instagram.com/ Phone: Cell A valid certificate of insurance with Bala Cranberry Festival and The Township of Muskoka Lakes as named insureds MUST accompany your application to be considered. If you don t have insurance with your application, upon acceptance it is required within 3 weeks, or September 1 st 2018 whichever comes first or your space will be forfeited without prior written consent of extension. PLEASE CHECK ALL THAT APPLY I require a hydro hook up I require direct water hook up I require water access, but does not need to be hooked up. I require access to my booth with a vehicle after 6pm Friday & Saturday and before 8am daily What size of lot do you use to operate? foot (frontage) x foot (depth) (Note Max depth is 15 including lines ups) Please be accurate and be sure to include hitch, bumpers, tanks, awning, guest line up space etc. in your total space required.

2 Please supply us with a significant example of your menu options. List below or attach on separate sheet eg: Cranberry Sausage, made with local cranberries, fresh beef and pork, herbs and spices, free of fillers and gluten, Be sure to include beverage options. Photos would be helpful. Item Description Serving Size(s) (ml/oz) Price Please provide us with any of your Green Practices. ie: local ingredients, biodegradable packaging, organic products, solar power etc. If asked would you be able to open until 9pm to accommodate a special event? YES NO If asked would you be able to open at 7am to accommodate a breakfast promotion? YES NO Previous years as a vendor at Bala Cranberry Festival (circle) years Previous street location & booth number(s) First year at Festival How did you hear about Cranberry Festival? New Exhibitor Requirements: submit (min) 4 photos of the goods you intend to sell & one photo of your booth setup/layout. Photos should be close ups of individual pieces and must accurately represent the work you wish to display at the event. Photos can be mailed or attached as Jpegs, pdf s, or in a dropbox. Returning Arena Exhibitor: If you have been an exhibitor within the 2 previous years, no photo s required, unless you have made significant changes to your product(s), or you were previously in a different location: please follow the New Exhibitor Requirements.

3 *All fees include HST is payable to Bala Cranberry Festival Rates below apply if booked prior to Aug 15 th Late fee applies to applications received on and after Aug 16 th. HYDRO and/or WATER SITES Very Limited quantity available. First come first approved/applied Each space is approximately 10 front x 15 deep Please select your preferred location. Limited space available at each site. Maple Ave Location 10 frontage $ $60.40 $ = $ Each extra 5 frontage $ $30.20 $ = $ All other festival locations: $ = $ Market, Bala Falls Road, Parks, ect Location 10 frontage no direct water $ $46.02 (HST) hook up here Each extra 5 frontage $ $23.01 $ =$ We try our best to accommodate everyone s request. If you selected Maple Ave, and it is unavailable, you will be placed in a different location and billed accordingly. Late Application: If application and payment received $ $50.00 after August = $ Total fee enclosed = $ SELF SUFFICIENT NO WATER/HYDRO Each space is approximately 10 front x 15 deep Please select your preferred location. Very Limited space available at each site. Maple Ave Location $ = $ $ $47.74 (HST) frontage Each extra 5 frontage $ $23.87 $ = $ All other festival $ =$ Farmers Market, Bala Falls Road, Parks ect Location 10 $ $33.36 (HST) frontage Each extra 5 frontage $ $16.68 $ $ We try our best to accommodate everyone s request. If you selected Maple Ave, and it is unavailable, you will be placed in a different location and billed accordingly. Late Application: If application and $50.00 $ (HST) received after August 15 = $ 2017 Total fee enclosed = $ Acceptances will be ed after review. will be the primary form of communication for festival organizers. Please make sure that cbfest@muskoka.com is on your safe senders list Note: To be considered your payment, and hold harmless agreement, must accompany your application, and insurance received within 3 weeks of acceptance.

4 Please select your method of payment: Cheque (enclosed) (if post dated, please include a post it note) e-transfer upon acceptance (Must be received within 2 weeks of acceptance, or spot will be passed on to waitlist) Credit Card Credit Card Number Expiry Name on Card CVV Date Signature Send complete application to: Bala Cranberry Festival, Attn: Vendors PO Box 72, Bala, ON P0C 1A0, by with pdf attachments to cbfest@muskoka.com or fax HOLD HARMLESS AGREEMENT PLEASE READ CAREFULLY BEFORE SIGNING 1. All booth fees must be paid upon approval 2. This fee is non-refundable for cancellations after Sept. 1, There is a $50.00 cancellation fee before Sept. 1, Each vendor will bring sufficient inventory for the (3) three day sale and agrees to stay for the full time of the show. All booth take down, will not commence until 4pm on Sunday. 4. Each vendor will be set up and ready by opening time on each day. 5. Each vendor will respect the booth space assigned. Space allotment is final. If you absorb space larger than requested and/or relocate without written permission from the Bala Cranberry Festival Director assigned to your area, your right to be on the grounds will be revoked 6. Booth space is solely for the applied and approved vendor. Sharing, subletting or other changes must be approved, in writing, by the Cranberry Festival. 7. Vehicles are not permitted in pedestrian zones during Festival hours. 8. Your parking and vendor permits will be issued upon arrival. 9. All equipment used by vendor must meet Canadian Safety Standards. 10. Extension cords must be secured properly and cannot cross pedestrian walkways. 11. Vendor must remove his garbage daily. 12. The sale of weapons, firearms, knives and pornography is strictly forbidden. 13. Vendors offering food OF ANY SORT must obtain the necessary permit from The Health Department (Simcoe Muskoka District Health Unit, 5 Pineridge Gate, Gravenhurst, Ontario, P1P 1Z3, Phone: , Fax: , Applications will not be considered unless proof of liability insurance for a minimum of two million dollars ($2,000,000.00) is included. 15. Vendor approval is at the sole and unfettered discretion of the Cranberry Festival Board Vendors not complying with the above regulations could face a fine and expulsion from the festival. I, THE Lessee shall indemnify and hold harmless the Bala Cranberry Festival, their members, agents and employees from any and against all claims, demands, losses, costs, damages, actions suits or proceedings by any third parties that may arise out of, or may attribute to all operations performed by or carried out by lessee, his agents, employees or anyone for whose actions he may be held liable, howsoever caused. Company Name Bala Cranberry Festival Signature Vendor Signature Print Name

5 Application checklist: Signed Hold Harmless agreement Included payment selection Application is legible & all fields filled in Website & social media links are correct Included photos if in an in jpeg or pdf format, or in a dropbox link if a new vendor Will acquire insurance naming Township of Muskoka Lakes & Bala Cranberry Festival is for 2M Will be available to set up booth on THURSDAY October For Food Vendors check in set up on Friday morning can be done 7:30-8:30am, however please let us know if you will be coming Friday Reviewed the 2018 Important Vendor Application information sheet located online If accepted, will contact the Simcoe Muskoka Health Unit for a Food Vendor Special Event Permit. (Link available on our website)

APPLICATION DEADLINE Postmarked by January 12, 2018

APPLICATION DEADLINE Postmarked by January 12, 2018 Dear Marketplace Vendor Applicant: The Grapevine Convention & Visitors Bureau invites you to apply to participate in the 34 th Annual Main Street Fest