Encryption moving to Office 365 quick guide

Transcription

1 Encryption moving to Office 365 quick guide What is changing? Barnet Council has changed the way encrypted s are delivered to recipients. As a Barnet user, there is no change for you. You should continue to use the Encrypt and Send button to send secure as you do today. The major change is how recipients will access the secure they have been sent. I received an encrypted from Barnet Council, how do I read it? Previously, recipients of secure from LBB would receive the following and follow the instructions to access the encrypted . The above process will no longer be relevant to you. Please read the following instructions to access encrypted s sent to you from Barnet Council.

2 Following the changes, recipients of secure from Barnet Council will now receive the following , which contains an attachment. Test Test To access the , please follow these steps:

3 STEP 1 Open the attachment with title message.html STEP 2 This will open a page in your default web browser (in this example we are using Internet Explorer v11) Test.test@barnet.gov.uk If you are a Microsoft Office 365 user, please follow steps 3 to 6 If you are not a Microsoft Office 365 user, please skip to steps 7 to 12

4 Step 3 Click on sign in Test.test@barnet.gov.uk Step 4 Click on work or school account

5 Step 5 Sign in using your Office 365 account details Step 6 The will open for you in the web browser. You can reply to the using the drop-down menu on the right-hand side (outlined in red) Test encryption subject heading Test Test <test.test@barnet.gov.uk> This is a test encryption content When you reply to an , it will automatically CC in your account. This will be your record of the you sent back, it will also be encrypted and can be accessed by the same method outlined above. If you have issues accessing the following these steps, then please follow steps 1 and 2 and then skip to step 7.

6 Step 7 Click on use a one-time passcode Test.test@barnet.gov.uk Step 8 The web browser page will change to the following:

7 Check your for an from Microsoft Office 365 Encryption with the subject Your one-time passcode to view the message. Open the to reveal the onetime passcode Step 9 Type in the one-time passcode from the into the box that appears on the web browser page

8 Step 10 If you are the only person that uses your computer, and regularly receive encrypted s from Barnet Council, tick the box that says This is a private computer. Keep me signed in for 12 hours. This will allow you to open encrypted s for the next 12 hours without requesting another one-time passcode. If the above doesn t apply to you, then keep the box unticked. Step 11 Click Continue

9 Step 12 The will open for you in the web browser You can reply to the using the drop-down menu on the right-hand side (outlined in red) Test encryption subject heading Test Test This is a test encryption content When you reply to an , it will automatically CC in your account. This will be your record of the you sent back, it will also be encrypted and can be accessed by the same method outlined above.