1. Go to the UTAS web site: 2. Hover the mouse over Study to open the drop down menu and click on the Webmail link.

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1 UTAS Webmail Most communication with UTAS will take place via webmail. You will receive a webmail account when you enrol and your webmail address will be on your enrolment acceptance letter. You must check your regularly as it will have important information about courses, fees, dates, exams and results. To access Webmail: 1. Go to the UTAS web site: 2. Hover the mouse over Study to open the drop down menu and click on the Webmail link. 3. You will be asked to enter your username to continue on to the next screen. Your username is the part of your address before symbol - username@utas.edu.au. 4. Enter your password and click Sign In.

2 When you open webmail your account/homepage will look like this: Help New Your Profile and Sign out Folders / Mailboxes list Message Viewing Pane The unread messages in your inbox (the folder for storing incoming messages) are marked by a thick blue vertical line on the left of the message. When you click on the message it is selected, the message is highlighted and the checkbox ticked. The body of the message will be displayed in the Message Viewing Pane, as shown below. Opening and managing messages Options Delete or Flag Message Body Sender and Date / Time Messages can be ordered by date (default), flagged, size, attachments lots of choices. They can be filtered as unread or flagged only.

3 Click on a message to open it. Once you have read the , there are a number of options you have including to: Delete (hover mouse over message to make red cross appear) Reply (reply goes just to the person who sent it) Reply All (replies go to the person who sent it and to anyone else who received the original message) Forward (send message to new recipient) Flag as important (hover mouse over message and flag icon will appear) Categorise by colour Mark as Unread (typically used if message is opened, but has to be dealt with later) Move by dragging message to another folder/mailbox. Replying to SEND and other options Return address Message Editing Tools Type your reply here When you press Reply or Reply All the addresses of the sender and copied in receivers will automatically be placed in your reply. The subject line is also automatically repeated, with RE: added at the front. The original will appear at the bottom of the reply, with space at the top to type in your message.

4 To send an Choose New from your webmail home page (look for the cross at the top left, above the list of folders, as shown earlier). You will be shown the same type of frame as when you choose Reply, except that the To and Subject lines are not completed. When writing an you must provide the following information. 1. The address of the primary person you are sending the to. 2. The address/es of anyone you are copying in. 3. The address/es of anyone you are blind copying in (these people won t be seen by the other recipients). You must set BCC to be visible first (to be shown later). 4. Any attachments (e.g. other documents, presentations, photos, videos etc.) you want to include with your . Use the Insert option. 5. The subject (a 1-5 word heading indicating what your is about). 6. text (your ) When you are finished, press Send.

5 Adding Attachments You can attach files and documents to an , just as you might put in extra items with a posted letter. To attach a file using Webmail: 1. Log into your UTAS webmail and click New Mail to start a new message. Fill in the relevant message details (To, subject, body text). 2. Click INSERT at the top of a new message (the paper clip is the universal icon for attachments). 3. Choose Attachments or OneDrive files. 4. You will have a choice of options of where to find the file you wish to attach. Typically, you will choose a file from your Computer (the last choice of location). If you have the file in the OneDrive University of Tasmania online storage space, you would use the first three options. 5. Search for the item you want to attach on your computer. Do this by selecting the Computer option and using the File Upload dialog box to navigate to the file. 6. When you locate it, click the Open button.

6 7. Once you have selected a file you will be given a choice to upload the file to the OneDrive storage space or to Send as attachment Click Add File added If it is the wrong file remove and start again. Your attachment will now show up as being part of your and will be sent along with your message when you press send.

7 Using Webmail Contacts If you type addresses in manually each time it is easy to make a mistake. Any small mistake in typing the address will mean the will not be successfully sent. Addresses stored in the Contacts book can be accessed quickly and easily and once selected are inserted automatically into your . Office 365 provides a number of software programs that work together, called My apps. Outlook webmail is one, a database of contacts is another. These apps can be accessed by clicking the 9- square icon to the left of the Office 365 header. To store an address: 1. Click on the My Apps icon and choose People Click on the New icon 4. Choose Create contact.

8 5. Fill in the details and choose Save Using a stored address in an 1. Access your address book by clicking in the To:, Cc: or Bcc: areas of a new . Start typing the name of the contact. A search option will appear below your typing. Click Search contacts and directory.

9 2. You will see a list of 20 names. Click on the one you want and the address will be inserted: To delete a contact: 1. Select the People application from the Office 365 square (top left) 2. Select the contact you wish to delete from the My Contacts list 3. Click the ellipsis (three dots) beside Edit and choose Delete.