Web Portal User Guide

Transcription

1 Personnel Administration Department Web Portal User Guide Instructions to enter BK Patasala, Class and Census Brahma Kumaris, Mt. Abu, Rajasthan 1

2 Table of Contents 1. Login Page Profile Page Edit Profile Update Centre Census Update BKP/CLASS RECORDS Add New BKP/CLASS Upload Additional BKP Download Renewal Form Export Excel Change Password Update Profile Forgot Password Home Page Site Map About Us Logout Contact Us

3 1. Login Page Step 1: Enter Username (Note: User name should always be 6 characters) Username is Centre PAD Number prefixed by either C or S (CAPITAL LETTER) Example: If centre PAD No is 3, then username will be: C00003 If centre PAD No is 3333, then username will be: C03333 Similarly, If sub centre PAD No is 3, then username will be: S00003 If sub centre PAD No is 3333, then username will be: S03333 Step 2: Enter password. Password is Incharge PAD No prefixed with I (CAPITAL) Example: If Main Incharge PAD No is 88888, then password will be: I88888 Step 3: Click on Go button Not able to login? 1. Check if the Username is entered properly. It should be 6 characters in length 2. Check if CAPS lock is on. Password is case sensitive. Make sure it is typed correctly. 3

4 2. Profile Page Click on Edit Button 4

5 3. Edit Profile You will not be able to proceed further without updating this page. Step 1: Enter Phone number Make sure country code is prefixed before phone number. For India +91 For Nepal +977 Step 2: Enter (If you don t have an id for the branch, please create a gmail id by going to Note: Please do not enter any personal id. Step 3: Click on UPDATE button 5

6 4. Update Centre Census Please update only centre/sub centre census here. Please do not add/include/combine BK Patasala/Class census. Step 1: Click on UPDATE -> CENTRE CENSUS Step 2: Click on EDIT 6

7 Step 3: Enter census of students who listen Murli regularly. These are the students for whom attendance register is maintained. Regular Total is calculated automatically Census Regular Mathas Adhar_Kumars Kumars Kumaris Childrens Regular Total Enter the number of Mathas that come regularly to Center/Sub Center Enter the number of Adhar Kumars that come regularly to Center/Sub Center Enter the number of Kumars that come regularly to Center/Sub Center Enter the number of Kumaris that come regularly to Center/Sub Center Enter the number of Children that come regularly to Center/Sub Center This is automatically calculated when data is entered in above fields Step 4: Enter census of students who don t listen to Murli regularly. These are the students who come occasionally and are not included in attendance register. Non Regular Total is calculated automatically. Census Irregular Mathas Adhar_Kumars Kumars Kumaris Childrens Irregular Total Enter the number of Mathas that don't come regularly to Center/Sub Center Enter the number of Adhar Kumars that don't come regularly to Center/Sub Center Enter the number of Kumars that don't come regularly to Center/Sub Center Enter the number of Kumaris that don't come regularly to Center/Sub Center Enter the number of Children that don't come regularly to Center/Sub Center This is automatically calculated when data is entered in above fields 7

8 Step 5: Click Update 8

9 5. Update BKP/CLASS RECORDS Here you will see all the Existing BKP/Class Census details that are available with PAD Office. To update a particular BK Patasala/Class details, click on corresponding Reference No. Detailed instructions are given below. Step 1: Click on UPDATE -> EXISTING BKP/CLASS Step 2: Click on Reference No to edit a record. 9

10 Step 3: Update Fields (Description of each field is given in next page) 10

11 BK Patasala/Class Details BKP Type This field will have two values a) BK Patasala b) Class BK Patasala Select BK Patasala if all the below are true Regular Murli class being held Baba s photos permanently displayed Bhog is offered to Baba at least once a week Shiv Baba s Bhandari is available for BK Students Class If a sister/brother goes and reads murli in a temporary location like temples, jails, schools, offices, old age homes or any public places then select Class. BKP/CLASS Name Description: Location name of BK Patasala/Class. A location name can be a Street Name, Area Name, Gram Panchayat or Village Name whichever is most suitable. Note: It should not be building name like sukh shanti bhawan, rajyoga bhawan, yog bhawan, light house etc BKP Started On Description: BK Patasala/Class Established date or start date. Enter in DD-MM-YYYY format. Enter a year between 1937 and 2015 Example: If start date is 18th January 1999, then enter as

12 BKP Status This field will have two values a) Combined b) Separate Combined Q: When is a BK Patasala/Class status called Combined? A BK Patasala/Class is considered Combined if any of the following is true Classes are held in a location that is shared for class and living. Ex a BK s house (Hall /verandah/sitting room etc). It is considered as Combined even if a dedicated room is allocated for Class but have entrance to the room from within the house. Separate Q: When is a BK Patasala/Class status called Separate? A BK Patasala/Class is considered Separate if all the following are true. A dedicated room is allocated for Murli class If it is a part of a BK house then a separate entrance should be available from the outside. Or the class is held in a different floor of the building with a separate entrance Rent Contribution Description: Building status information. This field will have three values a) FREE b) OWNED c) RENT FREE Q: When is a building FREE? If the building where BK Patasala/Class is running is given Free to conduct classes 12

13 OWNED Q: When is a building OWNED? If the building where BK Patasala is opened is registered in the name of yagya RENT Q: When is a building RENTED? If the building where BK Patasala/Class is opened is a rented building Address1 Description: BK Patasala/Class Full address. The address field cannot be empty. Include Door No. Enter nearest Land mark if applicable. Example: D.NO : Temple Street, Haridwar Address2 : If the Address1 field is not sufficient, this can be used Address3 : If the Address2 field is not sufficient, this can be used City Description: City Name where BK Patasala/Class is located. District Description: District where BK Patasala/Class is located. State Description: State Name where BK Patasala/Class is located. Pincode Description: Postal pincode of the BK Patasala/Class This should be a six digit number used for postal communication. Example :

14 BKP Current Status Description: Select the current status of BKP/Class from below options a) Open : If BK Patasala/Class is currently running b) Closed : If BK Patasala/Class is not running currently c) Promoted : If BK Patasala/Class has been promoted to Sub Centre d) Wrong Entry : If BK Patasala/Class does not come under your branch. Enter remarks in Remarks field if any. Remarks If you want to convey any other information to PAD Office regarding any BK Patasala/Class, please enter in this field. BKP Care Taker Details Name Description: Name of the Care Taker of BK Patasala/Class BKP Caretaker is someone who takes care and conducts class regularly in BK Patasala/Class locally. Please provide only one name. Note: This should not be the name of the Branch Incharge which BK Patasala/Class is connected. If a junior surrendered sister/brother comes from Main center/sub center and takes class daily then provide sister/brother name. Date of Birth Status Description: Date of Birth of Care Taker as per School leaving certificate or Birth certificate. Enter DD-MM-YYYY format. Enter a year between 1937 and 2004 Example: If date of birth is 18 th January 1999, then enter as Description: BK Patasala/Class Care Taker Status. Select from below options a) Kumari b) Kumar c) Matha d) Adhar Kumar e) Surrendered Sister f) Surrendered Brother 14

15 Residence Place Description: BK Patasala/Class Care Taker Residence Location Enter only location or area name. Do not enter full address Note: This is the permanent residence place of BK Patasala Care taker and not the BK Patasala/Class Address. In case, Care taker lives in the same building then the BK Patasala location name can be provided. Contact Number Description: BK Patasala Caretaker contact number. Enter country code first followed by mobile number or landline number. India +91 Nepal +977 If contact number is a mobile number, then enter 10 digit cell phone number If contact number is a landline, then enter the STD code followed by phone number Regular Census : Enter census of students who listen Murli regularly. These are the students for whom attendance register is maintained. Regular Total is calculated automatically Mathas Adhar_Kumars Kumars Kumaris Children Enter the number of Mathas that come regularly to BK Patasala/Class Enter the number of Adhar Kumars that come regularly to BK Patasala/Class Enter the number of Kumars that come regularly to BK Patasala/Class Enter the number of Kumaris that come regularly to BK Patasala/Class Enter the number of Children that come regularly to BK Patasala/Class Non Regular Census : Enter census of students who don t listen to Murli regularly. These are the students who come occasionally and are not included in attendance register. Non Regular Total is calculated automatically. Mathas Adhar_Kumars Kumars Kumaris Children Enter the number of Mathas that don't come regularly to BK Patasala/Class Enter the number of Adhar Kumars that don't come regularly to BK Patasala/Class Enter the number of Kumars that don't come regularly to BK Patasala/Class Enter the number of Kumaris that don't come regularly to BK Patasala/Class Enter the number of Children that don't come regularly to BK Patasala/Class 15

16 6. Add New BKP/CLASS This page helps to add a new BK Patasala/Class details opened after It is recommended to use this functionality only if the number of new BKP/Class opened after year 2010 is less than 5.If you have more, consider using upload functionality. To know more about Upload functionality, see section 7 Before adding a new BKP/Class, check if it is already available by going to section 5 Step 1: Click on NEW BKP/CLASS -> ADD SINGLE Step 2: Enter data as shown in below screen Follow the instructions provided in section 5 to enter data in this screen. 16

17 Step 3: Verify if the record is added correctly Click on NEW BKP/CLASS to get the list of all newly added BK Patasala/Class. Check if the record you have added is available 17

18 7. Upload Additional BKP This page helps to upload in bulk any new BK Patasala/ Classes started after All the BKP/Class details need to be filled only in the Excel Template provided by PAD Office. Detailed instructions on how to download the template, fill and upload Excel are available in a separate document which can be downloaded from Home Page. File Name: User Guide to Upload BKP Details English.pdf 18

19 8. Download Renewal Form Note: You will be able to download renewal form only after completing section 1 to section 7. After completing all the sections, follow below steps to download the renewal form. Step 1: Click on RENEWAL Step 2: Download Renewal Form If you have not updated all the details correctly, you will be shown with the list of all BK Patasala/Class that needs to be updated. Only after updating the records displayed, the download link will be enabled. 19

20 9. Export Excel User can download the list of all BK Patasala/Class details stored in web portal in an excel format using this functionality Note: Downloaded excel is for your reference only. Do not use this excel to upload Step 1: Click on UPDATE -> EXISTING BKP/CLASS Step 2: Click on Export Excel 10. Change Password 20

21 Step 1: Click on PROFILE -> CHANGE PASSWORD Step 2: First enter current password, then Enter new password.enter new password once again in Confirm password field and click UPDATE Button 21

22 11. Update Profile Step 1: Click on PROFILE -> UPDATE PROFILE Step 2: Update Phone number and Address of Branch here 22

23 12. Forgot Password Step 1: Click on Forgot Password Link in Login Page Step 2: Enter required information a. Enter Branch PAD number b. Enter Main Incharge PAD Number of branch. c. Click on Regenerate button An will be sent to the registered with Login details. 23

24 13. Home Page Click on HOME Here you can download all the forms and user guides. 14. Site Map Click on SITE MAP The below page will display all the links in the web portal. 24

25 15. About Us Click on ABOUT US This page will give brief introduction about Brahma kumaris Personnel Administration department 16. Logout Click on LOG OUT to come out of the application. 17. Contact Us Contact us link is available at the bottom of each page. Support and help line numbers are provided in this page. Contact only for questions related to web portal. 25

26 Support : If you have any queries, please send an to: support.pad@bkivv.org or call PAD webportal Support Helpline timings: 9:30 am to 1:30 pm. 5:30 pm to 7.00 pm (airtel), (idea) 26