Sharing PebblePad assets with external users.

Transcription

1 Sharing PebblePad assets with external users. This tutorial will cover the steps required to enable any Aston PebblePad user to share a personal asset with an external user to allow the recipient to add a comment (or feedback) onto the shared asset. The second part of the tutorial explains the steps that the external user needs to follow in order to add a comment onto a shared asset. An external user is defined as someone who does not have an Aston University PebblePad account. This could include; a placement manager, prospective employer, or a colleague from another university. To comment upon your shared assets, external users will require access to the internet and a valid address. Part 1. Sharing your asset Follow the steps below to share one of your assets with a recipient, to allow them to add comments. 1. Locate you asset to be shared within My assets.click on the asset to be shared 2. Choose the option: Send to from the right hand panel 3. Choose the option: Person from the context sensitive menu. Page 1 of 5

2 4. Click external user at the top right of the contact panel, then complete your recipient s contact details in the text fields provided; first name, family name, address (twice). 5. Click the green tick (bottom right) to add this user to your contact list. They will now appear in the right hand panel, as a new contact. 6. Click the 2 button at the bottom of the right hand panel to move to the next stage of sharing permissions 7. Tick the comment option. This allows your recipient to add their comments to your asset. 8. Determine the length of time you want this asset to be shared, by picking a date from the calendar, or leave as ongoing. 9. Add a personal message, by clicking on the notepad icon, explaining who you are and what you expect them to do. This step is advised, as your message appears in the notification sent to the recipient. 10. Click the green tick at the bottom of the panel, to complete the sharing process. This ends part 1 of the tutorial. Page 2 of 5

3 Part 2. Commenting on a shared asset. This part of this tutorial covers the steps the external recipient (sharee) of an asset needs to follow in order for them to add a comment. As an external user, you would have been sent two automatically generated s from Aston University s eportfolio learning platform (PebblePad), commencing sharing of an asset with you. You should have also been notified by the sharer (e.g. placement student) to expect these s. As a reminder, you must ensure that your network has been set to allow s from eportfolio@aston.ac.uk. The first system generated will contain your login details (username and password) to allow you to access the shared asset. The second covers details of accessing the asset for comments. 1. Click the link within the auto generated to access the shared asset. You will then be directed to Aston University eportfolio platform. Typical sent by Aston PebblePad to an external user. Note: PebblePad makes extensive use of pop up browser windows during use. You must ensure that your web browser allows pop-ups from domain: eportfolio.aston.ac.uk. Our online tutorial covering this subject explains how to do this: Page 3 of 5

4 2. Log into Aston University eportfolio (PebblePad) using the (username and password) details ed to you. Note: the domain URL for Aston University eportfolio platform is: eportfolio.aston.ac.uk. This domain must be granted access within your company network. If it is blocked, consult with your network team to ensure you have adequate permissions through the security firewall. 3. When asset opens (in a web browser window), click the comment bubble icon situated at the top right of the browser window. Comment bubble icon at the top right hand corner of every asset shared. Page 4 of 5

5 4. A new pop up window opens containing the comment box. Type your feedback into the comment field. 5. Either add a comment to the current page (in the case of a webfolio), or leave unchecked of commenting upon the entire webfolio/asset. 6. Click the Submit button to complete the comment. The sharer (i.e. student) will now be able to access their shared asset with the comment added. This ends part 2 of the tutorial. Page 5 of 5