MiSiS My Student Information System MiSiS Explorer (Ad Hoc Reporting) 2/28/2014

Transcription

1 MiSiS My Student Information System MiSiS Explorer (Ad Hoc Reporting) 2/28/2014 This job aid will focus on building a report using filters and expressions: Step 1 Log into MiSiS with the following url: using your single sign-on (SSO) id and password. Step 2 Click the tab and select. Data to View There are multiple ways to view MiSiS Explorer Ad Hoc Report data. Step 1a To search for a specific data combination, click in the field and type the desired text. (For this example, special was used). 1a ** As text is typed in the Search: field, occurrences of the data combination will display within all categories, highlighted in gray. (In this example, occurrences were found in the Demographics and Enrollment categories, as shown). It may be necessary to use the vertical scroll bar to view all options. Page 1

2 Step 1b To search through the categories and sub-categories manually, click the data category to view the available options. to the left of a 1b Step 1c Click the to the left of the data sub-category to view the available options. 1c Step 2 Click the to the left of the data heading(s) to select. (For this example, First Name and Last Name were selected). 2 Page 2

3 Step 3 Click the to the left of the data category to collapse/close the list. MiSiS Explorer (Ad Hoc Reporting) 3 ** As data to view is selected, the Export Data area will display sample data meeting the requirements. Step 4 Click the to the left of the GPA data category to view the list of available options. 4 Step 5 Click the to the left of the data sub-category to view the available options. 5 Page 3

4 Step 6 Click the to the left of the data sub-category to select ALL available options. 6 ** All options under the selected sub-category will be selected and data columns will appear in the Step 3: Export Data area for the selected items. Saving selected data attributes: Step 1 Step 2 To save the selected data attributes for future use, click in the Name: field under the Save Current Attribute Cluster: heading. Type the name of the report (for this example 11 th Grade Report was used). Page 4

5 Step 3 Click the at the in: field and click a selection Step 4 Click the button. 4 ** The data columns under Step 3: Export Data are no longer visible and a new option displays on the Data to View list. Step 5 Click the to the left of the cluster name to view the available saved options. 5 Page 5

6 Step 6 Click the to the left of the saved option to select. 6 ** The saved attributes will display as selected and the data columns will once again display sample data for the selected options. Students to View Step 1 Step 2 Select begin and/or end date parameters, click the at the Date: field(s) Click the desired date. 2 Page 6

7 Step 3 To build a report using a group of students that were previously created, click the at the Select a Group button. 4 3 Step 4 Click an option from the available list. Step 5 Build a report by creating a one-time-use Static Group Builder. Click the tab. ** A Static Group is used when manually selecting members (students) in a group. Members data can be filtered (i.e., age, grade level, language classification). Step 6 Click the button. 5 6 Page 7

8 Step 7 Click the link to apply a filter. 7 Step 8 Click the for the desired filter (for this example, a filter on Gender: was applied). 8 Step 9 Click a selection from the available list. 9 Step 10 Use the scroll bar to the right and scroll down until the button is visible. Step 11 Click the button Page 8

9 Step 12 Click the to the left of the student(s) names to be included in the group. 12 Step 13 Using the scroll bar to the right, scroll down to the bottom of the page and click the button. 13 Step 14 Click the button to verify the selected student id s are correct. 14 ** If a student id is incorrect, it will display in red next to the button. Page 9

10 Information will display for the selected students. Step 15 To create a Group using specific criteria instead of specific members (students), click the tab. 15 ** A Dynamic Group is used when a group is built using expressions. The members must meet the specified criteria. Step 16 Click the at the Select a Criteria field. 16 Step 17 Scroll down until the desired option is available and click to select (for this example, Grade Level was selected). 17 Page 10

11 Step 18 Click the conditions To view the available list. MiSiS Explorer (Ad Hoc Reporting) 18 Step 19 Click the Value field Step 20 Scroll down if necessary to view the desired option and click to select. The created expression will display. Other expressions can be applied by repeating steps 16 thru 20. Page 11

12 Export Data Prior to exporting data to Microsoft Excel, the order of the data columns can be changed. Step 1: To do this, click the for the column to be moved. 1 Step 2 Click an available option from the list to select. 2 The data column that was previously in the 8 th position is now in the 3 rd. Step 3 To remove a data column, click the to the left of the data column number (for this example, column 3 Simple Gradebook GPA, current term was selected). 3 Page 12

13 The data column is no longer visible. Data columns can be added again by selecting the option from the Step 1: Data to View area. Step 4 To export the data to Microsoft Excel, click the button. 4 ** A dialog box will display asking do you want to Open or Save the file (for this example, the Open button was selected). Step 5 Click the button. 5 Page 13

14 Step 6 To edit the data, click the button. 6 The Microsoft Excel toolbars are now visible and the data is ready for editing. Page 14