Today s Agenda: Choose Your Ideal Tryout Setup Ensure Teams Match Correct Birth Year Attach Multiple Fees To A Grouping Invitees Public Registra

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1 Tryout To Travel Sean Rose, Marketing Director

2 Today s Agenda: Choose Your Ideal Tryout Setup Ensure Teams Match Correct Birth Year Attach Multiple Fees To A Grouping Invitees Public Registration Process

3 Tryout to Travel Setup Methods Method 1: Create the invitee list at the Seasonal level. Only players on this list will see this season as an option during public registration. Example: Private Camps With Invitees set at the Seasonal Level, invite players to register for a private camp (Elite Training Camp), but still have the ability to select their appropriate groupings.

4 Tryout to Travel Setup Methods Method 2: Create the invitee list for any/all of the Seasonal Groupings. Example: Private Agility Groups By setting invitees at the Seasonal Grouping level, invite players to register for a specific group that isn t available to most registrants (Goalkeeper School) in a season that is open to everybody (Summer Camp). *Most Popular Method. Most clubs (before the introduction of the Team Invitees method) preferred the Seasonal Groupings method to set certain groupings as invitee-only during a public season.

5 Tryout to Travel Setup Methods Method 3: Create an invitee list at the Team level. Example: Elite Travel Teams By setting the eligibility settings at the Team level, invite players to register for a specific team (Travel Team) within a season that is open to all registrants (Spring 2016). *Newest Method. If your club used to treat each Grouping as a Team before the introduction of this new feature, rosters would still need to be built afterwards. With the new Team Invitees, keep your Season/Grouping/Team structure accurate and sort players into the team rosters automatically.

6 Tryout to Travel Setup Methods Method 4: Create a Custom Code. Example: Region Specific Programs If your club offers programs that are only for registrants in a certain region, you can create a custom Region question on the registration form. Only registrants in a particular region will see certain programs.

7 1- Invitees At Seasonal Level Season Structure tab (relocated from Season Settings) Edit icon at the Season level

8 Season Invitees tab Turn the Season Invitees feature On

9 Click + Invite Player button Select the Program/Competition to choose players from Check the box next to the players you wish to invite

10 2 - Invitees At Grouping Level Season Structure tab Find grouping you d like to make invite-only group Click the blue Edit button next to Group Name

11 Grouping Invitees tab Turn the feature to On *To continue, make sure the Invitees feature in Season Settings (Method 1) is turned Off.

12 Click the + Invite Player button Check the box next to the players you d like to invite With this method, only players on the list can register for that particular grouping. However, other players that are eligible can still register for the remaining groups in this season.

13 3 - Invitees At Team Level Season Structure tab Choose a Grouping and Add New Team Click the blue Edit button in the Team table

14 Turn the Team Invitees feature to On Invite players to the team

15 4 - Invitees With Custom Code Data Reporting & Management dashboard Custom Data Management tab Create custom Travel code (text) or Custom Field (dropdown)

16 Season Structure tab Edit the Season/Grouping you d like to make invitee-only Eligibility tab - check the Custom Data option Once the code has been created, only registrants that enter this specific code will see the program listed as an option during the public registration process.

17 Birth Year Compliant Method 1: Set a Birthdate Range in the Season Structure for each Seasonal Grouping. Adding this will auto-place players into their appropriate groups. Method 2: Specifically track a separate field for Year of Birth by creating a custom data field in the Data Reporting & Management section.

18 1 - Set Eligibility Settings Season Structure dashboard Eligibility Settings tab Add the Birthdate Range you d like to apply

19 2 - Custom Data Field Data Reporting & Management dashboard Create a Dropdown custom data attribute Add applicable years into the Selection Options

20 Season Structure dashboard Select the age grouping you d like to edit Check off the Custom Data checkbox and select year

21 Attach Fees To A Grouping In the Season Structure tab edit the Season/Grouping Eligibility Settings section Click the Edit Fee button

22 Invitees Season Structure tab Orange Envelope Icon (next to Team/Grouping/Season)

23 Set Select Recipients to to Invitees Filter on Invitees status Resend s to invitees that haven t responded A message will autopopulate in the composition window

24 Edit the Season/Grouping/Team to view the invitee responses on the table Status Contacted Date Response Date

25 Public View Receive an from the Site Administrator with invitation Click ACCEPT in the Redirect to Public Registration sign-in Pop-up with all pending invitations will appear

26 If Accepted system will skip to Additional Information Step (if collecting parent info) Registration Form (if seasonal form exists) Volunteer Information (if Seasonal Volunteers are requested) Review Registration (if none of the above exist) Seasonal Waiver (if a Domain or Seasonal waiver exists) If more than one invitation is pending, Household Admin will be asked to Accept/Decline each If Declined the Household Admin will need to confirm that they would like to decline the invitation

27 For More Information... Best-In-Class Support Demosphere Blog How Did They Do That: Invitees Track By Birth Year To Comply With US Soccer Set Unlimited Fees For Seasonal Groupings Congratulate Invitees Straight From The Settings Page

28 Sean Rose Marketing Director