mail signatures outlook 2011

Transcription

1 1 mail signatures outlook 2011 This guide will show you how to create and use different mail signatures in Outlook Start by opening Outlook and choosing in the upper left corner. Choose Signatures and press Edit signatures. In the appearing dialogue box you can add, delete and edit your mail signatures. To add a new signature, select the + in the lower left corner.

2 2 Your first mail signature is now displayed. Your name will normally be shown automatically in the column to the right. Double click Untitled under Signature name to the left in order to edit the name of the signature as shown in the picture. This will help you manage different mail signatures. Name your signature and press Enter. You can now edit the signature in the field to the right either by writing directly into the field or by pasting an already written signature into it. If you wish to use different signatures, you can add them right away by clicking the + in the bottom again and repeating the process just described. Once you have created your mail signatures, you can choose a standard mail signature for your s. This will automatically include your standard signature in the s you write. In order to use a standard signature, press Default Signatures in the lower right corner.

3 3 You can choose your standard signature in the appearing window. If you have multiple mail accounts in Outlook, e.g. a function-related mailbox or a shared mailbox, you can assign a standard mail signature to each one of them. Your mail accounts in Outlook are shown in the left hand column. Click the arrows corresponding to the mail account to which you want to assign a standard mail signature. Choose the signature you want to be automatically inserted for the mail account in question. This process may be repeated for all mail acounts you have in Outlook. Once you have chosen your mail signature(s), press OK. Close the window Signatures. Your changes are automatically saved in Outlook.

4 4 In the future, when you create, reply to or forward s, your standard mail signature will automatically be inserted into the . Note that you must first close the you created at the beginning of this guide and then create a new in order to see your standard mail signature inserted. If you wish to edit the signature, simply repeat the process from page 2 by choosing Edit signatures under Signatures. If you wish to use another signature than your standard signature while writing an , you can select Signatures as shown earlier. This will give you a list of the signatures you have created. Choose the signature for the in question from the list. Please note that the cursor must be in the text field when you switch between signatures. Outlook 2011 does not always delete the signature already present in the when you change the signature. You may therefore need to delete your standard mail signature from the in question if you use different mail signatures. You should also be aware that Outlook 2011 does not always change the signature when you switch between different mail accounts as sender of s you create. You may therefore have to change the signature yourself as shown above when you change the sender of an .

5 mailsignaturer mac os x 5 this guide has been produced by advanced multimedia group analytics group Advanced Multimedia Group is a division under AU IT supported by student assistants. Our primary objective is to convey knowledge to relevant user groups through manuals, courses and workshops. Our course activities are mainly focused on MS Office, Adobe CS and CMS. Furthermore we engage in e-learning activities and auditive and visual communication of lectures and classes. AMG handles video assignments based on the recording, editing and distribution of lectures and we carry out a varied range of ad hoc assignments requested by employees. In addition, AMG offers solutions regarding web development and we support students and employees daily use of typo3. Analytics Group, a division comprised of student assistants under AU IT, primarily offers support to researchers and employees. Our field of competence is varied and covers questionnaire surveys, analyses and processing of collected data etc. AG also offers teaching assistance in a number of analytical resources such as SAS, SPSS and Excel by hosting courses organised by our student assistants. These courses are often an integrated part of the students learning process regarding their specific academic area which ensures the coherence between these courses and the students actual educational requirements. In this respect, AG represents the main support division in matters of analytical software. please address questions or comments regarding the contents of this guide to bertel kirkeby advanced@asb.dk