Griffin.Supplier/eBooking User Manual

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Valentine Brown
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1 Griffin.Supplier/eBooking User Manual for Last update on 23 June 2015

Getting started... Yusen Logistics Griffin.Supplier website : http://griffin.hk.yusen-logistics.com/ebooking A few points to note : To access our Griffin system, Microsoft Internet Explorer 5.

2 Getting started... Yusen Logistics Griffin.Supplier website : A few points to note : To access our Griffin system, Microsoft Internet Explorer 5.01 or above is needed. Griffin system are not compatible with Safari, Firefox or Mac Pop-up blocking function in browser may impact operation of our Griffin system, it is necessary to configure your browser to allow pop-up from our website. Page 2

3 Internet Explorer basic settings for first time user... Pop-up blocking function in browser may impact operation of our Griffin system, it is necessary to configure your browser to allow pop-up from our website. Page 3

4 Getting access... Yusen Logistics Griffin.Supplier website : For first time user, registration is required for gaining access, download registration form and to designated address after filling in all information, login ID and password will be sent by via system within 2 business day upon receipt of the form Pop-up blocking function in browser may prevent the downloading of the form from our system, it is necessary to configure your browser to allow our website to pop-up. Page 4

User Registration Form... SL Homes Fashions Inc opn2.@hk.yusen-logistics.

com Can manage, view & edit all bookings Can view & edit own bookings Can view & edit own bookings Please

com Each registration can have one administrative user and up to 3 operation users.

5 User Registration Form... SL Homes Fashions Inc This will be shown as Shipper in the FCR SL Homes Fashions Inc Can manage, view & edit all bookings Can view & edit own bookings Can view & edit own bookings Please the completed form to Each registration can have one administrative user and up to 3 operation users. Please the completed form to opn2.@hk.yusen-logistics.com Only one login ID (administration right) shall be created for one shipper. Login ID is not recommended containing personnel name. Please use the company name (without space) for the ID. Page 5

6 Access Details... SL Home Fashion Login and password are case sensitive hours upon receipt of your ebooking and einvoice registration form, login notification as above will be sent to your mailbox via sender BOT, please make use of the URL to access the system Page 6

7 Before creating a ebooking... Upon login, please go to Useful Information to download necessary vendor SOP, ebooking manuals and other useful documents to facilitate your system entries and booking process. Setting Templates This template will allow user to set standard shipping marks which can carry over to all submitted ebookings under the same login, one setup could be applied to all bookings User allow shipper to update their details and keep them up-to-date Page 7

8 One off setting before finally creating ebooking... In order to comply with customer s C-TPAT compliance and Importer Security Filing (ISF 10+2) rule implemented by U.S. Customs Border and Protection for ensuring cargo safety and security,, all vendors are required to provide information of service providers, such as : Manufacturer Container Stuffer Container Stuffing Location PO Seller Information of Manufacturer is needed to be inputted during submission of e-booking. Information of Container Stuffer, and Stuffing Location is needed to be inputted during submission of e- Loading Plan. Page 8

9 Adding service provider..(cont.) 3. Click Save Button when all below is done 1. Fill in all necessary information 2. Select role(s) of service provider Page 9

A few points to note : Service provider should be inputted before booking preparation can be proceeded Creating e-booking... 1. Select Load Type (CFS or CY) 2.

10 A few points to note : Service provider should be inputted before booking preparation can be proceeded Creating e-booking Select Load Type (CFS or CY) 2. Check the box if booking not ready for submission (optional) 3. Input container and size needed (for CY load only) 4. Input Port of Loading and Destination 5. Input Export License Number if any (optional) Page 10

11 Creating e-booking... (Cont.) 6. Select date of cargo delivery 8. Click Add P/O button to proceed 7. Input remark if any (optional) Page 11

Click Add PO Items button to load all existing item(s) in P.O. record, or click Add Item and input particular item(s) to book 14. Click Generate Marks button to save and proceed 13b.

12 A few points to note : Precise and complete cargo description must be provided in booking Creating e-booking... (Cont.) 9. Input customer s P.O. number 10. Specify necessity of Export License / fumigation cert. submission, as well as partial shipment 11. Enter PO seller and click magnifying icon 12. Click Add PO Items button to load all existing item(s) in P.O. record, or click Add Item and input particular item(s) to book 14. Click Generate Marks button to save and proceed 13b. For multiple items, input CBM, KGS, and select Manufacturer in highlighted section, and click Batch Apply button after selecting needed line items, to speed up input process 13a. Input all necessary information, and Click to select Manufacturer added in service provider Page 12

Creating e-booking... (Cont.) 15. Verify and adjust information at shipping mark generated from standard template, which would be shown accordingly on FCR 16.

13 Creating e-booking... (Cont.) 15. Verify and adjust information at shipping mark generated from standard template, which would be shown accordingly on FCR 16. Verify and adjust information at goods description generated from standard template, which would be shown accordingly on FCR 17. Click Submit button at top to save and submit booking Page 13

14 Viewing / editing e-booking... Click on Submission No. to edit / revise corresponding booking Booking not being processed by YL can be located in New & Revised tab Booking sheet can be printed by clicking Printer icon Booking can be searched by filling corresponding information at left bottom of page, then click Quick Search button Page 14

15 Viewing / editing e-booking.(cont.) Processed booking can be located in Confirmed tab, or it would be in Approval Required tab if shipment approval is needed from customer Intended vessel information of booking would be posted as reference Shipment report contains all relevant / necessary information of the shipment Page 15

A few points to note : e-loading Plan is required to be submitted by YL S/I cutoff time Creating e-loading plan... 1.

16 A few points to note : e-loading Plan is required to be submitted by YL S/I cutoff time Creating e-loading plan Check the box if loading plan not ready for submission (optional) 2. Fill in all necessary information 3. Click to select Stuffer, Stuffing Location and Trucker added in service provider 4. Input remark if any (optional) Page 16

17 Creating e-loading plan..(cont.) 5a. Input all necessary information for each item 6. Click Submit button at top to save and submit loading plan 5b. For multiple items, input P.O.# at indicated box, and click Load button, adjust item sequence with Up and Down buttons, and adjust CTN, QTY, CBM & KGS when necessary Page 17

18 Viewing / editing e-loading plan... Click on Submission No. to edit / revise corresponding booking Loading plan not being processed by YL can be located in New & Revised tab Loading plan can be printed by clicking Printer icon Loading plan can be searched by filling corresponding information at left bottom of page, then click Quick Search button Page 18

19 Viewing / editing e-loading plan... (Cont.) Processed loading plan can be located in Processed tab Intended vessel information of container would be posted as reference Page 19

A few points to note : Verified draft FCR is required to be confirmed by designated due date / time, before it is available for issuance Confirming FCR.

20 A few points to note : Verified draft FCR is required to be confirmed by designated due date / time, before it is available for issuance Confirming FCR... Draft FCR is available when shipment is confirmed and errorfree document is received Corresponding draft FCR can be viewed / verified by accessing the hyperlink If correction on FCR is required, click Request Change button to proceed; otherwise, click Accept button to confirm correctness of FCR content Page 20

21 A few points to note : Change Request would be logged at system, once Request Change button is clicked. Confirming FCR... (Cont.) List out the points that needs to be corrected at FCR, and click Submit button when done Page 21

22 ... End of user manual Please contact your local Yusen Logistics customer service team for any question or assistance Page 22

Frequently Asked Questions

1 e] Frequently Asked Questions This document provides a general guideline on what to do can do in case user encounter basic issues when accessing Yusen Logistics Griffin.Supplier portal (ebooking/einvoice/ctpat