IATA Legal Symposium Sponsor Manual

Transcription

1 IATA Legal Symposium Sponsor Manual

2 SPONSOR CHECKLIST & QUICK FACTS DEADLINE: upon receipt of Sponsor Checklist PARTICIPATION INFORMATION Company Directory Listing (example in Attachment A) submit to Jill Schaefer at Sponsor Company Logo submit JPEG, EPS or GIF file in at least 300 dpi resolution to Jill Schaefer at Payment for Sponsorship your invoice should have been sent. If you have not yet received, please ** Please note that payment is due upon receipt of the invoice. Onsite event management reserves the right to withhold onsite sponsorship benefits and access to the event for those whose invoices have not been paid in full. If you have pay by bank transfer, please provide the bank transfer confirmation so that we can identify your payment and apply to your invoice. EVENT REGISTRATIONS DEADLINE: January 10, 2012 Be sure to register for following applicable passes online at Sponsor Passes total of complimentary passes are per contract. Select Attendee Type of Exhibitor/Sponsor and upon checkout enter Discount or Promo Code included on your sponsorship invoice or in the original correspondence with this Checklist. Additional Passes for Clients and Colleagues can be obtained at the discounted rate of 20% off. Select Attendee Type of Exhibitor/Sponsor and enter Discount or Promo Code of LS2012SP20. DEADLINE: January 10, 2012 HOTEL RESERVATIONS Book your Hotel Room online during Event Registration at A special Conference Room Rate is available for all delegates at the at The Gran Melia Shanghai Hotel, Single/Double occupancy for 950 with complimentary internet, excluding taxes and/or hotel fees. You can reserve your room at The Gran Melia through the event registration site listed above. Please note that changes and/or cancellations are possible at no charge until 5 days prior to your arrival. Kindly note that you will be required to provide credit card details in this section. This is required to guarantee your room reservation. Please be sure to book your hotel room by January 10 to secure the group rate.

3 SPONSOR CHECKLIST & QUICK FACTS SHIPMENTS OF SPONSOR MATERIALS Sponsors who are permitted by your contract to send materials for distribution to delegates at the Legal Symposium, please address all shipments to: (To inquire if your company is allowed to send items for distribution, please reference your sponsorship contract or contact Jill Schaefer at Send to: GRAN MELIÁ SHANGHAI Please hold for: IATA Legal Symposium 5-7 February C/O Jill Schaefer / Grace Li * Lujiazui Ring Road Pudong, Shanghai, China Marked as follows: For - IATA Legal Symposium Sponsor name - - Or you may use our preferred freight forwarder, European International Fairs (information attached separately.) This is the recommended method. - Please note that you ship direct to the hotel at your own risk and the hotel will not intervene nor pay duties or taxes in the event of a hold up in customs. **Materials should be shipped as all costs covered by sender to arrive no later than Wednesday, February 1, Should your item(s) arrive after the above date (1 February 2012) please note that due to the late arrival it may not be possible to distribute as outlined in the sponsorship contract. **Send all tracking information to Jill Schaefer at jill.schaefer@worldtek.com before Monday, 30 January IMPORTANT NOTE Any items or materials that will need to be returned to sender MUST have a completed return shipping label with specific instructions on how to package the items to send back. Should an item not have a completed return shipping label, it will be left at the hotel upon completion of the event. EVENT LOCATION TRANSPORTATION INFORMATION Gran Melia Shanghai Hotel 1288 Lujiazui Ring Road Shanghai China (86) Pudong Airport to hotel: approximately 40km and RMB180 for taxi fee - Hongqiao Airport to hotel: approximately 25km and RMB100 for taxi fee - Pudong airport to hotel: Metro Line 2, to LuJiaZui stop - Hongqiao airport to hotel: Metro Line 2, to LuJiaZui stop

4 SPONSOR CHECKLIST & QUICK FACTS KEY CONTACTS Event Registration & Hotel Reservations: USA: & International: Event Operations/Logistics: Jill Schaefer Phone: Event Sales: Sandro Francini Phone: Michael Huntington Telephone: Preferred Shipping Partner European International Fairs Jonathan Kidd

5 Company Directory Listing Example A brief description on your company will appear in the online event directory. It is very important that you send the correct contact information that will be listed in the conference program guide above your company description. Please follow the format below for your complimentary directory listing and the description should be no longer than 100 words. The file for your company description should be submitted in Word format. Your logo should be provided in EPS Illustrator format. If you are unable to send in EPS format, please send your logo in JPEG High Quality (300 dpi 7-8 inches). Company Directory Listing Format: COMPANY LOGO Company Name Company Address Company Phone # Company Fax # Contact Name Address Company Website Company Description (max of 100 words) to: jill.schaefer@worldtek.com Company Directory Listing Example: International Air Transport Association (IATA) 800 Place Victoria, P.O. Box 113 Montreal, Quebec, Canada H4Z 1M1 Phone: 1 (514) XXX-XXXX Fax: 1 (514) XXX-XXXX Contact: Renée Jacobs avsec@iata.org Website: Air transport is one of the most dynamic industries in the world. The International Air Transport Association (IATA) is its global trade organisation. Over 60 years, IATA has developed the commercial standards that built a global industry. Today, IATA s mission is to represent, lead and serve the airline industry. Its members comprise some 230 airlines - the world s leading passenger and cargo airlines among them - representing 93 percent of scheduled international air traffic.

6 IATA Legal Symposium Shanghai, China 5-7 November 2011 SHIPPING INFORMATION FOR SPONSORS / CONTRIBUTORS COMPLETE & RETURN THIS FORM TO US BY THURSDAY, 26th JANUARY The following rates and information applies to Sponsors & Contributors supplying and shipping publications and other literature items for inclusion in the event, on a DDP (Delivered Duty Paid) basis. This information is not applicable to larger or un-cleared shipments exceeding 50 kilos. No individual package should weigh more than 15kgs. SHIPPING ADDRESS Rm 901, Modern Plaza, Attn: Jimmy Zhu Tel: SHIPPING DATE Check with your courier to ensure that your shipment arrives at the above address, customs cleared, by no later than Monday 30th January PACKAGE MARKING - Please mark your packages using the labels provided or as follows, but please do include all the information: Rm 901, Modern Plaza, (Sponsor Name & Title of Publication or Leaflet) WARNING: THESE INSTRUCTIONS PERTAIN TO LITERATURE ONLY. DO NOT SEND NON-LITERATURE ITEMS. PRE-ADVICE OF SHIPMENT - Notify us by fax or with the tracking information for your shipment, together with copy airwaybill and commercial invoice, addressed to the consignee above. SHIPPING DATES AND PAYMENT & TERMS All shipments must be sent pre-paid on a DDP basis and any third party charges, such as Chinese import duties & taxes, paid by the shipper. Service Includes Minimum rate up to 25 kgs Thereafter per 10kgs or piece (max 50kgs) Receiving, handling, delivery to the Venue PAYMENT All fees must be paid prior to delivery via credit card by completing the following authorization to charge my credit card. Authorization to charge my credit card Shipper/Company name: Address: Country: Contact: VAT # EU Countries: Postcode Telephone #: Card Type: Visa Mastercard American Express Corporate Personal Card Number: Cardholders Signature: Security # Print Name: Expire Date: Title / Product: Carrier: Tracking info: No. of pieces: GW: KGS NEED HELP - for further information please contact John Beresford . john.beresford@european-intl.com / Tel / Fax European International (Fairs) Ltd., Skitts Manor Farm, Moor Lane, Marsh Green, Kent TN8 5RA. United Kingdom. Tel: Fax: info@european-intl.com

7 SPONSORSHIP MATERIALS EVENT: IATA LEGAL SYMPOSIUM, SHANGHAI SPONSOR: SHIP TO: TITLE: Room 901, Modern Plaza Tel Attn. Jimmy Zhu OF European International (Fairs) Limited - Tel. +44 (0) / info@european-intl.com DELEGATE BAG INSERTS EVENT: IATA LEGAL SYMPOSIUM, SHANGHAI SPONSOR: SHIP TO: TITLE: Room 901, Modern Plaza Tel Attn. Jimmy Zhu OF European International (Fairs) Limited - Tel. +44 (0) / info@european-intl.com