Lori Murphy. Program Coordinator for Anchor Link Office of the Dean of Students

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1 Lori Murphy Program Coordinator for Anchor Link Office of the Dean of Students

2 1.67 Million Pageviews 930 Avg. Visitors per Day 2531 Events Registered 114,707 Attendees Swiped 700 Organizations 350 Undergraduate Student Orgs 170 Graduate/Professional Student Orgs 180 Departments & University Programs

3 This year, organizations are REQUIRED to input all Acfee funded events in Anchor Link and track attendance This information will be used in the Acfee allocation process going forward If you want to maintain your funding or request an increase in your allocation, must make sure to use Anchor Link properly! Card Reader Costs: FREE to check out $125 to purchase Purchase can be funded using Acfee money but the reader must be utilized regularly to justify the expense Contact Lori Murphy to order one

4 USB Card readers that connect to a laptop can be used to track attendance at events Capture names, s, & timestamps of attendees Checked out from the Office of Student Leadership Development in Sarratt 339 Reserved through a form on the Anchor Link home page Offices with dedicated card readers: Check with your advisor to request a reader from one of these offices before checking one out from 339: OACS Greek Life Residential Education Intercultural Affairs & Advocacy Student Leadership Development Women s Center LGBTQI Life Arts & Campus Events (VPB & VPAC Groups) ISSS Black Cultural Center

5 Card Reader Check-Out Form

6 It is being funded through AcFee You have special event needs Ex. Security, plant operations, traffic & parking, outside amplification, etc. You want to sell tickets through Ticketmaster You want the event to appear in the newsletter

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8 Public Access to Site: Any content designated Public Events News Stories Documents Photo galleries Links to Upcoming Events Scrolling News Feed

9 Announcements My Co-Curricular Programs Dashboard Event Invitations

10 Links to Upcoming Campus Events Recommended Organizations & Events Based on the Student s Interests Matching an Organization s Interests Scrolling News Feed

11 Organization Directory searchable by name & category (ex. Local Service, International Service, Traveling Service Projects) Basic profile info available for all student organizations & programs

12 Events Calendar searchable by name, date, & category (ex. Community Service, Health & Wellness, Philanthropy/Fundraising)

13 Designated audience for all content Organization only, Campus, or Public access Customizable administrative access settings Organization Management & Archival Capabilities: Membership roster & text messaging Document storage Online forms Service hour records Elections & polls Event & Publicity Tools: Event calendar, invitations, & attendance tracking News articles & blogging with comments feature for users Photo Gallery

14 Increase your event attendance & set yourself up for success: Check the calendar when planning to avoid date conflicts Put in your events as soon as you know the date You can always upload a flyer or update your content later Recruit new members Anchor Link is where first years are looking to find out what to get involved with Make sure your pages look sharp and reflect what your organization is about! Create institutional memory & archives for officers Use the events, documents, and forms feature to make turnover more seamless and ensure your records aren t lost

15 Facebook, Twitter, & Other Social Media Click the Share button to post the event to your personal or organization Facebook or Twitter page Google Calendar Use the Add to Google Calendar button to easily add the event to your personal or organization Google Calendar University Calendar Events designated Public will automatically be added to the University Calendar the week before the event

16 Organization Homepage Customizable Banner Social Media Integration Organization s News Articles Contact Information Facebook Feed Twitter Feed

17 Organization Profile (Bottom of Page) Embedded Google Calendar with Meetings & Events Wall for Posting Comments

18 News/Blog Feature Use the News feature to post articles for your organization or to show up on the campus news feed Share News on Facebook or Twitter Publish articles, press releases, or blog posts with the option for users to provide comments

19 Organization Events Page Institutional Memory: Anchor Link will store past events from previous years including attendance records

20 Detailed Event Page Public events are exported to the University Calendar Invite people in your organizations or by addresses Track attendance with card readers or by manually recording Easily export events to Google Calendar, Outlook, or ical

21 Share Content on Social Media Click Share to post content to Facebook, Twitter, & More

22 Share events, news stories, or your organization s homepage directly from Anchor Link Promote your content on your personal profile or on your organization s Facebook group/page!

23 Manage Invitations You can invite people: 1. From any organization you are a part of 2. Using a list of addresses

24 Manage RSVPs Keep track of event RSVPs & register guests Limit event RSVPs as needed

25 Manage RSVPs Manage the # of spots available Export a list of RSVPs with s

26 Attendance Tracking Attendance can be card swiped using a USB card reader You can export an Excel attendance report which will include names, timestamps, & s of attendees

27 Track Attendance You can also upload attendance using your invitations list, by entering s, or by uploading a CSV or TXT file

28 Use this page to maintain & display contact information for Officers & Members Membership Roster

29 Organization/Program Roster Students can be invited to join your organization or membership rosters can be bulk uploaded with member classifications such as: Leadership Positions Section Class Year Use to these classifications for: /text communications News/blog posts access Form access Event invitations

30 Create Positions & Manage Access Edit existing position templates or create new positions to assign to your members/officers Designate what level of administrative access each position should have

31 Roster Messaging Feature Utilize the Messaging feature to send s or text messages to all members or subsets of members on your roster

32 Roster Messaging Feature Customize s or texts to be sent to all members or only certain positions (ex. Program) Students will automatically receive s but have to opt-in and turn on the text message feature under Notifications

33 Roster Messaging Feature Customize texts or s to be sent to all members or only certain positions Students must turn on this feature under Notifications if they want to receive messages

34 Photo Gallery Capture the work of your organization by uploading photos

35 Document Storage Organizations can upload and store documents of various types (Word, Excel, PDF, etc.) Organizations can designate whether documents should be visible to the public, campus only, members only, or specific positions

36 Embedded Forms Organizations can create forms for internal use or for public access

37 Manage Forms Forms have approve or deny functionality Form results can be viewed three ways: Within the site Individual PDFs Excel Export

38 Organization Service Hours Organizations can record hours on behalf of their members or individuals can log hours that are then approved by the organization s officers

39 Elections & Polls Organizations have the ability to conduct elections and polls that are open to their members or anyone on Anchor Link

40 Organization Interests These Interests drive the Organization & Event Recommendations on a user s home page

41 Customize Organization Styles Organizations can customize the fonts and colors used for toolbars and headings of their profile

42 Customize Header Images Multiple headers can be uploaded to create a rotating banner Organizations can upload custom header images to appear at the top of their profile pages to look more like a website

43 Additional Training Resources

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45 Anchor Link Help Ticket Please use the Help Ticket to submit questions, request assistance, or report technical issues.

46 For additional training contact: Laura Herrod Graduate Student Staff, Anchor Link Ben Kees Graduate Student Staff, Anchor Link Lori Murphy Program Coordinator, Anchor Link