Utilizing the functions and capabilities of your Association website

Transcription

1 Utilizing the functions and capabilities of your Association website

2

3 Messenger Service Manage Distribution Lists Communication Preferences Message Text and Links Delivery Report Send specific s to a select group of homeowners Create custom distribution lists

4 Messenger Service Manage Distribution Lists Communication Preferences Message Text and Links Delivery Report Homeowners may manually select their delivery preference for each distribution list Delivery options include: Mail Mail and Homeowners may choose to unsubscribe to each distribution list

5 Messenger Service Manage Distribution Lists Communication Preferences Message Text and Links Delivery Report Insert a document (PDF), which opens in another window Hyperlink to a document in a folder on the website

6 Messenger Service Manage Distribution Lists Communication Preferences Message Text and Links Delivery Report Shows delivery status To ensure homeowner receives message, we will doublecheck the address and resend, or send hard copy via mail

7 Resource Center Association Documents Custom Folders Standard folders in the Resource Center Post documents to the Resource Center in appropriate folder for homeowner access Set permission levels on documents and folders so material is only viewable by the appropriate audience

8 Resource Center Association Documents Custom Folders Create custom folders to better organize shared information Create a custom folder when: You have a detailed project underway Have different bids homeowners need to view Information needs be shared between the board members

9 Alerts Custom Notifications Create custom notifcations to scroll on front page of website Option to select in which order the alerts appear Alerts can be linked to an item on the website When creating alerts, a time limit is selected Many alerts can scroll at one time and will automatically be removed after the time limit

10 Online Forms Custom Forms Form Possibilities Track Form Submissions Create custom forms for homeowners to submit Online forms for housekeeping requests, access control requests, and manager questions already exist on each association website

11 Online Forms Custom Forms Form Possibilities Track Form Submissions Custom form possibilities include: Event/Meeting RSVP Contact the board Membership survey Online ballot Online poll Submit an announcement

12 Online Forms Custom Forms Form Possibilities Track Form Submissions Fill out an online form All forms submitted are tracked in form tracking to view and manage The form is always viewable and is an easy way for homeowners to provide information

13 Photo Gallery Upload Association Photos Create a photo gallery on website for homeowners to view Possible album ideas: Building remodel/projects Photos of renovated units to encourage unit upgrades New snowfall Association photo directory

14 Calendar Schedule Event Manage Event Keep track of events in the calendar Change the view of the calendar Events can be color coded to show different categories (meeting, homeowner event, resort event)

15 Calendar Schedule Event Manage Event Form can be linked to an event, which is an easy way to track RSVPs Using form tracking, view all attendees, send message to attendees only, and gather information

16 Discussion Group Create Discussion Group Notifications Group Settings Homeowners can create new discussions Create different discussion groups for association related topics Homeowners can view discussion group posts and contribute their viewpoints

17 Discussion Group Create Discussion Group Notifications Group Settings Homeowners can subscribe to a discussion group and receive an notification for each new posting Homeowners can reply to a posting or directly the posting s author

18 Discussion Group Create Discussion Group Notifications Group Settings Permission levels: Guest Vendor Member/Resident Property Owner Committee Member Board Member Manager Site Administrator When creating a discussion group, the permissions are set to restrict certain people from viewing the discussion

19 Wrap Up In each folder is an Association Voice guide to help you get started using the website. We encourage you to start getting more familiar with your association s website and its capabilities. Each admin in the Keystone Resort Property Management office is skilled with these tools and available to discuss your ideas for your association s website, even put your ideas into action If you have any questions, please contact me at or sbentz@vailresorts.com. This presentation, along with the other presentation you see today, will be posted on the KOA website, in the Resource Center. Thank you!