Using Microsoft Outlook Software Publications Pty Ltd (ABN ) The Software Publications Writing Team ISBN

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1 Using Microsoft Outlook 2013 Millbank Investments Ltd, NZ, 2014 The Software Publications Writing Team ISBN Disclaimer All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, scanning, recording, or any information storage and retrieval system, without permission in writing from Millbank Investments Ltd, NZ or Software Publications Pty Ltd. No patent liability is assumed with respect to the use of the information contained herein. While every precaution has been taken in the preparation of this book, the publisher and authors assume no responsibility for errors or omissions. Neither is any liability assumed for damages resulting from the use of the information contained herein. Software Publications Pty Ltd (ABN ) Head Office - Sydney Unit Gibbes Street Chatswood NSW Published and printed in Australia

2 Outlook 2013 Microsoft Outlook is an organiser application that includes an facility, allowing s to be sent and received. Outlook provides a means of recording, storing and sorting appointment details, tasks and contacts. Starting Outlook Exercise 1 1 Ensure the Windows 8.1 Start screen is displayed. If the Start screen is not displayed, press the Windows key. 2 If you have an Outlook 2013 icon on your desktop, click on it once to launch Outlook. 3 If the Outlook 2013 icon is not displayed, type: Outlook. The Search pane will display at the right of the screen. 4 Select to launch Outlook. If Outlook is already set up on your computer, the Outlook screen will display. 5 Check or is selected from the Navigation bar at the bottom left of the screen. 6 Go to Exercise 3. Millbank Investments Ltd, 2014 Outlook

3 Exercise 32 1 Check the Home Ribbon is displayed. 2 From the Delete Group, click on the Junk button. 3 Select Junk Options The Junk Options dialog box will display. The default option is No Automatic Filtering; only the most obvious malware is sent to the Junk folder. 4 Select the High option. More malware will be caught with this option. 5 Click on OK. Tip If you find that you no longer receive automatic responses, try setting your Junk setting to Low. Blocking s/senders It is possible to block s from a certain address so that all s received from that person or domain are automatically diverted to the Junk folder. Exercise 33 1 Display the contents of the Inbox. 2 Right click on the received from David Cameron. 3 Select Junk then click on Block Sender. The following message will display. 4 Click on OK. 5 Click on in the Folder Pane. The from David Cameron will be in the folder. 34 Outlook 2013 Millbank Investments Ltd, 2014

4 Unblocking s/senders Exercise 34 1 Right click on the from David Cameron in the Junk folder. 2 Select Junk, Not Junk. The following message will display. 3 Click on OK. 4 Display the contents of the Inbox. The from David Cameron should be there. Trust Center The Trust Center contains options for controlling how Outlook deals with dangerous files. The Macro Settings determine how Outlook deals with any macro files that are received. It is recommended that you do not change the Trust Center settings unless you are an IT professional. When you change macro settings in one Office application, they are changed for all applications. In the following exercise you will view your current settings for dealing with macros. Exercise 35 1 Click on and click on. 2 Select from the list at the left. 3 Click on. 4 Select from the list at the left to display the current Macro Settings. 5 Click on twice. Millbank Investments Ltd, 2014 Outlook

5 Calendar Outlook s Calendar View is used to organise schedules. Exercise 52 Ctrl 2 1 Click on on the Navigation bar. 2 With the Home Ribbon displayed click on the Week button from the Arrange Group. Date Navigator Appointment Area Appointment Area Displays the selected day(s). Date Navigator Select the day(s) you wish to view. The day(s) selected will appear in the Appointment Area. You can also scroll through and view different months. Adding an appointment Exercise 53 1 In Calendar View, move to two weeks in the future by clicking on next to the date at the top of the Appointment Area. 2 Select from 9 am to 10 am on Monday. 50 Outlook 2013 Millbank Investments Ltd, 2014

6 Notes The Notes feature allows you to create online sticky notes. Adding notes to the Navigation bar By default, Notes will not be included on the Navigation bar. If Notes is already displayed on your Navigation bar, go to Exercise 69. Exercise 68 1 On the Navigation bar, click on the ellipses and select Navigation Options. The Navigation Options dialog box will display. 2 Click on the Maximum number of visible items: to increase the number to 5. 3 Check Notes is the 5 th item in the list. Use the Move Up or Move Down button if required. 4 Click on OK. Check has been added to the Navigation bar. Creating a note Exercise 69 1 On the Navigation bar click on. The Notes screen will display. 2 From the Home Ribbon, click on. A new note will open. 3 Type the following: Team Leaders Seminar 4 Press Enter. Millbank Investments Ltd, 2014 Outlook