MYOB Basics plus BAS

Transcription

1 MYOB Basics plus BAS Preface This workbook has been written to cover basic data entry using MYOB Accounting, [Plus, Premier and Enterprise] using version 18. You start the workbook by exploring a data file already set up to become familiar with the various Command Centres. You then learn how to enter data including cash receipts and payments, sales invoices, customer payments, purchase invoices and supplier payments. Some inventory is included. Reconciliation of bank accounts, debtors and creditors is carried out. A variety of reports are printed to expose the user to a number of basic reports which can be used to analyse the business. You then learn how to prepare the Business Activity Statement using the data entered. This workbook contains detailed step by step instructions with the aid of screen dumps to assist the user to learn MYOB Accounting and assure the user that the data is being entered accurately. The outstanding feature of this book is the drilling down of transactions to explain what is happening in the data file to assist in the understanding of how MYOB Accounting works. Anticipated time taken by the average user to complete this workbook is 6 hours. This workbook is used in the following organisations as an introduction to basic data entry using MYOB Accounting: 1 day course or 2 sessions of 3 hours A Teachers Resource CD is available containing additional exercises and solutions.

2 Acknowledgments Copyright/Trademark Information: MYOB, MYOB AccountEdge, MYOB Accounting, MYOB Accounting Plus, MYOB BusinessBasics, MYOB FirstEdge, MYOB M-Powered, MYOB M-Powered Services, MYOB M-Powered Bank Statements, MYOB M-Powered Invoices, MYOB M-Powered MoneyController, MYOB M-Powered Payments, MYOB ODBC Direct, MYOB PowerPay, MYOB Premier and MYOB Premier Enterprise are registered trademarks or trademarks of MYOB Technology Pty Ltd and their use is prohibited without prior consent. Ceedata, Solution 6 MAS and Xlon are registered trademarks or trademarks of Solution 6 Holdings Limited, a member of the MYOB group. Bpay is a registered trademark of Bpay Pty Ltd, ABN MasterCard is a registered trademark of MasterCard International Inc. Microsoft, Access, Excel, Internet Explorer, Office, Outlook, Smart Tags, Windows and Word are registered trademarks or trademarks of Microsoft Corporation in the United States or other countries. VISA is a registered trademark of Visa International Service Association. Other products mentioned may be service marks, trademarks or registered trademarks of their respective owners. Screen captures from MYOB Accounting Plus v18 reproduced with permission. Copyright Notice: Copyright 2010 Software Publications Pty Ltd. All rights reserved. No part of this material may be reproduced or copied in any form or by any means (graphic, electronic or mechanical, including photocopying or by information retrieval systems) without permission in writing from Software Publications Pty Ltd. Written by: Marian Brown Dip T [Commerce], MICB BAS Agent Cert IV Workplace Training and Assessment, Cert IV in Financial Services [Bookkeeping] MYOB Certified Consultant for 15 years MYOB Accredited Author, MYOB Accredited Trainer Practicing Member of the Institute of Certified Bookkeepers Member of the Australian Bookkeepers Network Publisher: Software Publications Pty Ltd [ABN ] Head Office Sydney Unit 10, 171 Gibbes Street Chatswood NSW 2067 Phone: Web address: ISBN Revised Edition August 2010 Copyright Software Publications Pty Ltd 2010 Revised Edition August 2010

3 Limitations of Liability: This material is designed to provide basic information on how to use MYOB Accounting/Accounting Plus v18. Because business circumstances can vary greatly, the material is not designed to provide specific GST or business advice for particular circumstances. Also, because aspects of the GST are complex and detailed, the material is not designed to comprehensively cover all aspects of the GST. Further, the laws implementing GST and rulings and decisions under those laws may change. Before you rely on this material for any important matter for your business, you should make your own enquiries about whether the material is relevant and still current, and whether it deals accurately and completely with that particular matter; and as appropriate, seek your own professional advice relevant to that particular matter. This information is for the general information of MYOB clients and is not to be taken as a substitute for specific advice. Consequently Software Publications Pty Ltd and Marian Brown will accept no responsibility to any person who acts on information herein without consultation with Marian Brown. The information in this book is relevant to MYOB Accounting Plus v18. Earlier or later versions of MYOB software could change the instructions in this workbook. This workbook is dedicated to my two children, Lindy and Tony who spent hours collating and binding my first MYOB book years ago. Copyright Software Publications Pty Ltd 2010 Revised Edition August 2010

4 Unit 3 Using Help Learning Outcome Use Help and other resources available to solve operational problems and assist in the running of a business. Accessing Help Before entering any data in MYOB, you will explore the resources available for getting help needed to solve problems, answer questions or find out more about the program. The Help function available within MYOB is like having a quick reference manual at your fingertips. Accessing Help (i) (ii) (iii) Your BASICS18 data file should still be open. If not, open the file. Select the Banking Command Centre button. Select the Spend Money function box. Help can be accessed at any time by pressing the Help function key, F1 or selecting the Help F1 button in the bottom left-hand corner. This will take you to the Help program and display the information about the window in which you are working. (iv) Press F1 for an explanation of the Spend Money window and an index to the other topics. Your window is displayed on the following page. MYOB Basics and BAS using MYOB Accounting Plus v18 Copyright Software Publications Pty Ltd 2010 Unit 3: Using Help - Page 31

5 The Help Web Page could look like this: [Note: You do not have to be connected to the internet.] (v) Select Field Descriptions to display the following. (vi) (vii) Scroll down the window to display information about all the Fields. At the end of the Field Descriptions, select Tips for this window and select Spend Money tips to display the following. MYOB Basics plus BAS using MYOB Accounting Plus v18 Page 32 - Unit 3: Using Help Copyright Software Publications Pty Ltd 2010

6 (viii) After viewing the options available, select to close Help. Accessing Help using Right-Click button In your Spend Money window, right-click on your mouse. The following will be displayed: You can now access Help and Functions from this window using your mouse button. Accessing Help using the MENU BAR To access help using the MENU BAR: (i) (ii) Select Help in the MENU BAR. Select the required option: MYOB Basics and BAS using MYOB Accounting Plus v18 Copyright Software Publications Pty Ltd 2010 Unit 3: Using Help - Page 33

7 (iii) (iv) (v) Select Additional Products and Services and explore the options. Now select Find More Help Select MYOB Support Notes. The following window could be displayed if connected to the internet. [The recommended documents will change from time to time, depending on the current month.] (vi) Scroll through the pages if you can. What a wonderful list of support notes available. If available, select any topic and look at the information given eg Support Note 9436 End of Financial Year - rolling over your company file. Note that you can log on to a Web-based seminar on this topic. (vii) Select to close Help. (viii) Select About MYOB to check which version of MYOB you are using. MYOB Basics plus BAS using MYOB Accounting Plus v18 Page 34 - Unit 3: Using Help Copyright Software Publications Pty Ltd 2010

8 Exercise using the HELP MENU Use HELP to find the following information: What are Identifiers? What are Custom Lists? What are MYOB M-Powered Services? MYOB Basics and BAS using MYOB Accounting Plus v18 Copyright Software Publications Pty Ltd 2010 Unit 3: Using Help - Page 35