The following are modifications made to the Shelby v.5 programs between versions and

Transcription

1 b Release Notes Updated: 5/24/ Shelby Systems, Inc. All Rights Reserved Other brand and product names are trademarks or registered trademarks of the respective holders.

2 The following are modifications made to the Shelby v.5 programs between versions and Important SQL Server Information for Shelby v.5.10 and v.5.11 Beginning with version 5.10, your DATA SERVER must be running SQL Server 2005 (with Service Pack 3 or higher) or SQL Server 2008 R2. Note: SQL Server 2012 and SQL 2012 Express are not supported at this time. See SQL Server Software Considerations and v.5 Hardware Requirements for more information. If you have any questions, please contact Shelby Support. Additional Resources & Supplemental Documents: Additional Resources and Supplemental Documents can be found in the Shelby Community Resource Center. You will need to log in or join the Shelby Community to access these additional resources. Check In Procedure Guardian Security In non multi-org check in and when using guardian security, the name of the class will now show with the records on the screen where user selects who to check in. Reports 941 Summary Updated 941 Forms to conform to 2012 federal standards. Regarding Line 16, the 941 report will now: check the first box (quarterly schedule) if line 10 is less than $2,500 and "Monthly Depositor?" is unchecked. check the second box (monthly schedule) and fill in the tax liability schedule if Monthly depositor? is checked. check the third box (semiweekly schedule) if line 10 is greater than or equal to $2,500 and Monthly depositor? is unchecked. Page 2

3 Inquiries Reports Print 1099s Fund and Department filters will now display properly based on whether the company uses funds and departments. Previously, these filters were inactive if the first company within the user s Account Rights in General Ledger had funds and departments. The 1099R report now includes box 3 and box 5 in the box 1 figure. Undo Invoice The Undo Invoice function will now function properly according to the Accrual or Cash Basis setting for that company. Previously, the Basis setting for Company 1 was determining the Undo Invoice function on all companies. Check In Procedure Check Out Check In Procedure Guardian Security Check In Procedure Guardian Security Check In Procedure Unmanned Touch Operation All individuals selected for check out will now be checked out properly. Previously, when user was checking out a group of individuals only the first selected individual would be checked out. Guardians no longer have to be in the same class as children to check them in. A pager number will now properly be assigned to children when guardian checks them in and the guardian is not in the class. Individuals will now be properly checked into the selected group when using Unmanned Touch Operation. Previously, the system was checking the records into their primary group regardless of the group they were actually checked into. An individual would have to have more than one active group within the same organization assigned to his or her record in order for the problem to occur. Note: This change was also included in the v Check-In Patch. You can see what version you are on in Check-In by clicking on Help > About. General Ledger Fiscal Year Closing The option to copy accounts to the new year individually is again available when user selects not to copy the entire chart of accounts when running Closing Procedures. Page 3

4 Contribution Processing Deposit List Reports Contribution List Images Each check will show up once on the deposit list, even if split across purposes tied to different funds. Images have been improved on the Contribution List report. Reports Print W2s Reports Print W2s W3 Utility Tax Table Information Only three box 14 items will fit on one W2 form. When an individual has more than three box 14 items to print, a supplemental W2 form will print containing the additional items. Federal Withholding Tax (FWT) from Third Party Sick Pay manual checks will now be totaled and correctly printed in Box 14 on the W3. The Payroll program will now prompt users to re-open Payroll after loading new tax tables. Upon re-opening, Payroll will correctly use the new tax tables. Inquiries Error 9 will no longer occur when user selects a company in Accounts Payable Inquiries. Quick Print Error 5 will no longer occur when user uses Quick Print. WebVIEW - Registrations Error 94 will no longer occur when user clicks Registrations within the WebVIEW application in Shelby v.5. Page 4

5 Reports Error 3639 will no longer occur when user clicks the Include/Exclude button on General Ledger reports. Dashboard My Status Queries Error 9 will no longer occur when user runs a My Status query on the Shelby v.5 Dashboard. The following are modifications made to the Shelby v.5 programs between versions and Invoice Entry 1099 Status 1099 options for Retirement R5 and Retirement R9 have been added to Accounts Payable. Page 5

6 Bar Code Assignment BioPlugin scans can now be removed from Bar Code Assignment. Open a record and there will be a Remove BioPlugin Scan button at the bottom of the Bar Code Assignment screen. This button will only be active if that record has a scan. Deductions Report Print W2s/ W3s An option for Box 12 Code EE has been added to Deduction Information. This is for participants in governmental section 457 (b) plans who want to treat elective deferrals as Roth contributions. A new pull-down menu for Kind of Employer has been added to the W3 Contact Info tab when printing W2s. Selecting an option here will place the appropriate check mark on the W3. Page 6

7 User Security A Refresh Users Logged In button has been added. In addition, columns can now be sorted by their headings even when Lock All User Logins is selected. Also, the Completed button was relabled to Exit. Data Views Added A variety of data views have been added to the Shelby v.5 database. For a complete list of views and descriptions of each, click this link to access a Knowledge Base post in the Shelby Community. Reports Print 1099s Updated 1099 Forms (Miscellaneous, Interest, and Retirement) to conform to 2011 federal standards. Boxes 10 through 15 have been renumbered as boxes 12 through 17, respectively. Also updated 1096 and 1098 forms to conform to 2011 federal standards. Reports California Wage and Witholding (DE 9c) Reports Print W2s/W3s The Create diskette option has been changed to Create CSV File. Now users can create a CSV file and upload it on the California government web site. Updated W2 and W3 forms to conform to 2011 federal standards.this also includes the following changes: W2: Amounts entered on the new Health Care Value tab in Payroll are summed and placed in box 12 with code DD. W2: Added Code EE, Designated Roth contributions under a governmental section 457 (b) plan, to list of codes in box 12 of W2. W3: Form W3 has been expanded to include a new section, Kind of Employer, which contains five new checkboxes. Filers are required to check one of the five boxes. Page 7

8 Reports Print W2s Electronic File Utility Tax Table Information Utility Tax Table Information There are two main changes to the W2 electronic file for 2011: A new field, Kind of Employer, has been added to the RE Employer Record (position 174). This is a required field and is not valid for employers in Puerto Rico. This will pull from the new drop down that has been added when printing W2s. A new field, Cost of Employer-Sponsored Health Coverage, has been added to the RW Employee Record (positions ) and the RT Total Record (positions ). Amounts entered in the new Health Care Value tab in Payroll will be inserted into this position. This field is not valid for employees in Puerto Rico or the Northern Mariana Islands. Tax Tables have been updated with changes to State and Federal Taxes for The following states have changes on the year-end update: District of Columbia, Hawaii, Minnesota, North Dakota, Oregon. Note: Updated tax tables will be provided as supplemental updates as they become available. The tax rate for social security is 4.2% for the employee and 6.2% for the employer. Log File The log file will now show when Contribution Statements are run. Inquiries Invoice Detail Report Printing MICR Checks Invoice Detail Reports will now display the correct Company name at the top of the report. If nine digit account numbers are in use, all nine digits will now show on the Accounts Payable check stub when using MICR Plus. Previously, only seven digits were showing. Reports Statements Invoices will display on Accounts Receivable Statements by date and then numerical order, regardless of the Open Item/Balance Forward setting. Page 8

9 Bankone Import All purposes that have a default project will now show the project in the contribution detail once imported. Options for Purging History The Company filter on the Closing Procedures Home Base will now determine the available purged history sets when Options for Purging History is used. e-registrations Twenty-four hour time will now appear correctly in e-registrations setup. General Ledger Import from GLTransaction table Journals imported from the GLTransaction table will now be listed under the correct company. Previously, they were being listed under the default fiscal year of the company specified on the General Ledger Home Base. Mail Merge 5160 Labels The Mail Merge function will now properly launch Microsoft Word when the and SMS options are not selected. Contributions ACH GlobaFILE Combine Names The ACH transfer process will now show the correct company information in the ACH file for customers owning Multi-Site Link. Running the Combine Names utility will now correctly combine records on the OUMst tables. Remittance Processing When user is editing remittances, changes made to distributions will be saved properly. Page 9

10 Reports Attendance Rolls (MB) Attendance detail will now be displayed correctly when user selects option to Print Attendance Info from previous groups. Queries Loading the grid on an incorrect JOIN statement in ShelbyQUERY will now display a message that suggests that table JOINs are out of order, and that user should make sure all table JOINs are correct by JOINing on the root tables first. ShelbyTOOLS Change Account Structure The Change Account Structure Utility will now work properly, with all changes being made and the report displaying accurately. User Security The option to specify security equal instead of security detail will now save properly when user specifies a template beginning with a number. Check In Procedure Error 28 will no longer occur when preferences are set to Assign Pagers, One Pager per Family, and the mode is set to Guardian Security. Inquiries Error 3265 will no longer occur when user attempts to use the Drill Down functionality while viewing a journal entry. Registration Information Process Payments Error 94 will no longer occur when user tries to process payments at the time the registration is created in Registration Information. This was only occurring if the registrant had no Main/Home Address. Page 10

11 Filter by Profile Error 3604 will no longer occur when user attempts to filter by profile in ShelbyAddIn. Queries Error 3617 will no longer occur when user is running queries that reference Account. The query was using Account as a field name. The program was checking for that field to decrypt it so other checks were added to make sure the correct tables were included before trying to decrypt. The following are modifications made to the Shelby v.5 programs between versions and Check Scanning A name filter has been added for use when multiple GlobaFILE records are associated with a single checking account. Users can type in any part of a person s name and it will display that person. Deductions A new Deduction Type of % Federal w/o Non-Cash has been added to Payroll. This new Deduction Type is based on all compensations except non-cash compensations. Page 11

12 Employee Information Health Care Value Tab A new tab has been added in Employee Information. This tab allows you to enter the cost of employer-sponsored health coverage that is to be reported in box 12 (Code DD) of the Form W2. When printing W2s, the program will add all the amounts for the reporting year and place the sum in box 12. Heath Savings Account New deductions and compensations for HSAs have been created. Box 12 will now properly reflect the amounts with the code W. ShelbyTOOLS Change Company # A Yes to All option has been added to the prompt received when user selects to change the account number for multiple funds/depts and the account does not exist within the Multi-Site/General Ledger Plus master company. Page 12

13 Reports Print 1099s On the Select Company Selection screen, companies are now in company number order by default. Column headers can be clicked on to sort in other ways, if desired. ACH Information Update ACH An option has been added to the Update ACH screen to display inactive purposes. If user is adding a new ACH record the check box is defaulted to unchecked. If user is editing an existing entry with inactive purpose codes in use, then the checkbox will be checked and both active and inactive purpose codes will be shown. EZView Site Filter The site filter has been added to the EZView screen. User Security Multi-Site Link A new security option has been added, Include names from other sites (CN only). This would allow a user access to all sites from within Contributions (for entry and inquiry purposes), while limiting them in all other modules to those sites they have been assigned rights to through Multi-Site Link. Reports W2s Utility Tax Table Information On the Select Company Selection screen, companies are now in company number order by default. Column headers can be clicked on to sort in other ways, if desired. Tax tables have been updated with changes to State Taxes. The following state had changes that are on the v Update: CT. Invoice Processing The one-hundredths place is now properly displaying during invoice entry and all associated reports. Page 13

14 Teller Import The check number field will now retain its contents if user clicks No to assigning a person to the imported MICR information. In addition, the program will utilize the line item with a pledge when it exists instead of creating a new line. Create New Item The correct description is now being displayed for accounts selected on the Amortization Item Information screen. Budgets Budgets When Apply is hit after user edits a budget amount, the line item and the total amount at the bottom of the screen are now properly adjusted without having to close out and refresh. Budgets and budget revisions will now work properly. Previously, users were having issues using the + key and <Tab> key. Check MB Setup Envelope numbers are now properly retained on non-members when user runs Check MB Setup. Pushed Reports from Dashboard Reports Fee List (RG) Reports Group (SMTP) Reports Labels The Active X selection box regarding previously selected records is now properly displayed on top of the dashboard. Previously, it was showing up minimized when user ran pushed reports from the dashboard in Windows 7. Balances now show correctly on the Fee List report. Previously, voided payment records were causing balances to be overstated. SMTP information will no longer be erased or overwritten when opening an existing Group (SMTP) report in Selections and Listings. Labels will now print correctly when users select to print the Intelligent Mail Barcode. Field Decryption Accounts Payable ACH information is now decrypted when viewed in ShelbyQUERY. Page 14

15 Dashboard My Shelby Queries Mail Merge SMS Text Messaging The correct results will now display when user runs My Status queries from the dashboard. Changes have been made to the way SMS text messaging works with and Mail Merge. If both the SMS and check boxes are checked, the program will try to SMS first, then if it cannot SMS. If the program cannot it will try the Mail Merge. Reports Contribution List Error 11 will no longer occur when user runs Contribution List report and selects to print images. Special Reports Error 3604 will no longer occur when user runs Special Reports on a company with Account Rights set up. Move Agent COM error will no longer occur when user processes a presort.sdf file through Bulkmailer and selects Move Agent. Page 15

16 The following are modifications made to the Shelby v.5 programs between versions and Adjustments Program now allows multiple adjustments to an existing invoice. Void Checks A pick button has been added next to the check number field on the Void Check screen. After a user selects the vendor, he or she can use the pick button to see all checks for that vendor ordered by descending check date. Once the user selects the item, the check number, check date, and amount fields are populated. The user can then select add to grid. Inquiry Send Text Message Users can now send a text message to any and all guardians associated with the selected individual in Inquiry. If available, the person who checked the individual in will be in bold and defaulted to checked. Reports Accounts Due An option has been added to the Accounts Due report to allow users to export the results, creating a.csv file. Account Information Budgets Reports Preliminary Budget Report The following new columns have been added to the Account Information Budget grid: Current Budget, Prior Year Budget, 12 Months Actuals, Current Actuals, Prior Year Actuals, and Prior Year Actuals 2x. Fund/Department totals have also been added to the bottom of the screen based on the row that a user selects on the grid. A check box to Include previous years accounts has been added for the Summary and Total Lines Only report options. When selected, accounts that are not in the current year but are in prior years will show on the report. Page 16

17 GlobaFILE - Multi-Site Records A warning message has been added that will appear when user changes any GlobaFILE record that is related to a main Multi-Site Record: This GlobaFILE Record is linked to (Site Name) in the Multi-Site Link module. Are you sure you want to change it?. Reports Mask Social Security Number An option to mask Social Security Numbers (SSN) has been added to the State and Local Taxes, Unemployment, and Workers Compensation reports. When this option is selected, the SSN will be masked in this format: *** ** Logfile The logfile has been moved to the SSSecurityLog table within the Shelby v.5 database. User Security options for enabling, viewing, and clearing the logfile now apply to the new table. Finger/Vein Scanner Changes have been made to incorporate M2SYS Version 7 Software. Reports 941 Summary EIC information will no longer be included on the 941 report as it is no longer used if the user selects an end date greater than or equal to Page 17

18 Payment Processing Payment Processing Accounts Receivable Payment Final Register The Payment Entry screen will no longer lock up when a user enters the Bill To name too quickly before pressing Enter. The Final Register will now correctly pull the Period Name from the fiscal year chosen when posting entries. Previously, it was pulling the name from the Default Fiscal year selected in General Ledger. Reports Appointee Listing The Appointee Listing report will now sort properly. Bar Code Assignment Add Guardian Check In Procedure Quick Print Check In Procedure Unmanned Touch Remote Check In To address the speed that names appear when adding a guardian, users will now be taken to a pick screen where they can enter letters on which to filter. After the user checks/flags a record and then saves, the new guardian is added. The correct class name will now print when a user is using multi-org check in with Quick Print. Users can now check in by name when using the Guardian Security function. All Check-In information will now be properly imported when using the Remote Check In import. Previously, it was possible for some names to be skipped during the import process. Contribution Entry GlobaFILE Search Pledge Information - Update Pledges The GlobaFILE search screen will no longer drop characters and spaces when a user is typing. The ACH tab will now be enabled after a user clicks Apply to save a pledge that uses ACH. Previously, the tab was grayed out even though Use ACH remained selected. Page 18

19 ShelbyTELLER Import Default project codes will no longer be lost when a user imports a ShelbyTELLER file. DBInstall Routines that create the Shelby v.5 database and restructure the database will no longer set the AUTO_SAVE SQL Server setting to ON. Account Information Journal Entry Import Adding accounts to multiple funds and departments will now work properly. Previously, users with four-digit company numbers were getting the message The fund number you entered is not valid Journal numbers will now be correctly assigned to journal imported from the GLtransaction table in the Shelby v.5 database. Globafile Information Utilities MOVEAgent Utilities MOVEAgent When a user is on the GlobaFILE search screen and places the cursor in the middle of a word to make a correction or add some letters, the cursor will no longer jump to the end of the word after user makes a keystroke. The MOVEAgent procedure is no longer causing duplicate address records to be created. Newly corrected addresses should no longer be incorrectly placed in the NCOA Exception address on spouses records. General Ledger Fund/Department Information General Ledger Reports - Chart of Accounts Work List Site Filter When a user copies Funds/Departments to the Master Chart of Accounts, the master account link will be cleared out. When a user copies Funds/Departments from the Master Chart of Accounts, the master account link in the destination company will be equal to the fund/department from which it is copied. When a user runs the Chart of Accounts List, the Work List will now show the proper master chart of account descriptions. The Site Filter will now bring up only the first level of sites by default. Additional levels will now load as user clicks on them. This was done to speed up the loading and use of the Site Filter. Page 19

20 Reports 941 Summary Time Clock Import When user is running the 941 for multiple companies, the number of employees calculated will now account for all selected companies. A message box will now appear when a user saves Time Clock import pay code mappings that are different than what was last imported. This way users can keep the last mappings instead of them being overwritten every time. Remittance Processing Remittance will now only update and report on items on the processing screen. Criteria Profile Comments Reports Constant Contact Upload Reports Constant Contact Upload Text Messaging Using Profile Comments criteria with date ranges will now cause program to select all appropriate records. The Constant Contact Upload report will now show all lists. Previously, users with more than 50 lists had those lists omitted. Records should now always upload to Constant Contact when user runs the Constant Contact Upload report. Text messages can now be sent to cell phones regardless of the length of the phone number. Bulk Mailer An option has been added to add the Intelligent Mail Barcode (represented in digits) to the tab or comma delimited file that is created at the end of the process. Query Results The Social Security Numbers will now be decrypted in query results when users use Unions in a query statement. Page 20

21 Check Scanning Dashboard Reports Dashboard Query People Logged In Shelby Services Stored Procedures MICR code will now be correctly parsed, even when the leading position of the check number is blank. Reports pushed to the dashboard from Selections and Listings that only have the GlobaFILE application selected will now show correct results. Previously, the application filter for Membership/Prospects/Miscellaneous Names was applied. The correct logged in users will now be displayed when this query is run. Previously, having multiple databases could potentially return incorrect results. Shelby Services will now update when Shelby v.5 is updated, regardless of whether throttling is in use or a backup is scheduled. Updated stored procedure to include correct spelling of naprofiles. Previously, there was a typo: naproiles. Reports Constant Contact Upload Error 381 will no longer occur when a user attempts to log in on the Constant Contact Settings tab. Logging In Error 9 will no longer occur when a user opens the WEBVIEW application in Shelby v.5. Check Scanning Run-Time Error 6163 will no longer occur when a user deletes one of the names on the Select Individuals to Use tab. Page 21