Tk20 Guide for Mentors and Cooperating Teachers. Submitting Clinical II Assessments: Progress Reports and Summarized Records of Clinical II

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1 Tk20 Guide for Mentors and Cooperating Teachers Submitting Clinical II Assessments: Progress Reports and Summarized Records of Clinical II 1

2 TK20 is the new database for Clinical I and II intern information, including Progress Reports and Summarized Records. In TK20, each student has a Field Experience binder where their assessments are housed. Here s how to get started: Step 1: If you have an MSU faculty/staff account, you will access Tk20 through NEST. Log in using your MSU Net ID and password. Click the TK20 link on the right-hand side. If you do not have an MSU faculty/staff account, go to Your initial username AND password is your address. You will be asked to change your password when you first log in. (Please keep note of both your username and password, as recovering either requires calling us during business hours. We suggest writing it down in a safe place.) Step 2: You will now be on your home page. In the red menu on the left, click on FIELD EXPERIENCE. This will bring you to a list of your teacher interns. Step 3: Click on a teacher intern s name for whom you wish to enter or view an assessment. 2

3 Step 4: This will open a split screen in the Tk20 system. On the left you will see the Field Experience binder description, due dates, site/placement information, any attached standards, and any intern submissions. On the right you will see the Field Experience binder s assessment tool(s). Step 5: Click on the assessment you need to complete (Progress Report or Summarized Record) by clicking on the name of the form. There are separate links for each Progress Report and the Summarized Record that you will complete during the semester. Your links come first: further below you will see the links for the other evaluators. 3

Hover your mouse right on the gray bar your pointer should turn into a cross then drag the vertical gray bar left or right.

4 Step 6: You can adjust the size of the screen by clicking on the gray bar in the center of the split screen and moving it to the left and the right. This is very helpful to use when entering an evaluation. Hover your mouse right on the gray bar your pointer should turn into a cross then drag the vertical gray bar left or right. Step 7: Select the desired ratings by clicking on the appropriate buttons. Note that you now have the option to select N/A if an item is not applicable for the observation. 4

5 Step 8: Enter comments following each section. Comments are required for sections 1-5. Comments are optional for sections 6 and beyond (for evaluations that have these extra sections). You can copy/paste comments from a Word document or write directly into the box provided. Step 9: After you have completed scoring the Progress Report you will either click SAVE or COMPLETE on the bottom right side of the page. *Clicking SAVE allows you to save your work and return to it later. In other words, if you have an interruption before finishing, or you finish but want to think about the report before finalizing it, you would choose to click on SAVE. *Clicking COMPLETE finalizes the assessment and makes it visible to the intern and the other evaluators. Note, however, that even after hitting COMPLETE you can go back into the assessment and make changes. Note that there is also a very tempting-looking green SUBMIT button on the top of the page. Only click the SUBMIT button after you have completed all of the Progress Reports and the Summarized Record. Do not be tempted by the green button until all of your assessments for the candidate are done!!!! 5

6 Step 10: Repeat! The links are provided for all the progress reports you will need to complete during the semester for each intern. If you see a flag next to the name of the assessment, it indicates that the assessment has not yet been completed. There may be more links than you need: disregard extra Progress Report links. Use the following guidelines to submit the correct number of Progress Reports: ECELE Education Mentors 6 progress reports (for informal, note this in overall comments) SASE Education Mentors 3 progress reports SASE Subject Mentors 3 progress reports Cooperating Teachers (CTs): If one CT for entire semester 4 progress reports If two CTs splitting semester 2 progress reports each If three CTs splitting in some way determine together, but at least 4 total need to be submitted for the intern between you. Red flags indicate assessments that have not been completed. For most evaluators, more progress report links are provided than you will need. You can disregard the extra links. Step 11: At the end of the intern s time working with you: Once you have completed all of your Progress Reports AND the Summarized Record of Clinical II it is finally time to click SUBMIT. Remember, do not click SUBMIT until you are sure that you have no more evaluations to complete for the intern. 6

Step 12: (The oops step) If you need to make a change to an assessment after you have submitted the binder, you can make changes by clicking the Revoke button.

7 Step 12: (The oops step) If you need to make a change to an assessment after you have submitted the binder, you can make changes by clicking the Revoke button. You can then open that intern s assessment and make the changes. Please note that after changes have been made, you will need to submit the binder again (see Step 11). FAQs What is my user name and password? o If you have an MSU faculty/staff account, you will log in using your Net ID and password. o If you do not have an MSU faculty/staff account, your initial username and password will be your (both places). You will be asked to change your password when you first log in. Make sure you write down your username and password so you don t forget them! It s not the easiest thing to recover them. How do I change my user name or password? o Go to the Home tab on the left, then click on Preferences. Under Preferences there is a Password tab. o There is also an Accessibility tab where you can choose high visibility option. Can I see all of my assessments in one place for all of my interns? o When you log into TK20 and go to the Field Experience tab on the left side of the screen, you will see a list of your interns assessments. A red flag indicates you 7

8 need to assess that intern. A green check indicates you have already completed that assessment. How do I download or print an assessment for my records? o On the top right, underneath the Submit and Close button, there is a blue Printer Friendly View button. Click that to save or print the assessment. Who can see the assessments I ve completed for an intern? o The intern will be able to see the assessment and the other cooperating teachers and mentors will be able to see the assessments. Can I see what other evaluators have completed for an intern? o You will see the assessments completed by the other evaluators on the same page as your own. I made a mistake on an assessment. How do I fix it? o If you Saved or Completed the assessment (See Step 9) you can simply go back to that intern s assessment and make the changes. o If you already Submitted the assessment, you can make changes by clicking the revoke button. Please note that after changes have been made, you will need to submit the binder again (see Step 11). I see a mistake in the system (name, school, etc.). Who do I notify? o Melissa Harris, harrism@montclair.edu, Who do I contact for assistance? o Melissa Harris, harrism@montclair.edu,

MSU STEPS. Supervisors: Directions for Using STEPS

MSU STEPS. Supervisors: Directions for Using STEPS MSU STEPS Supervisors: Directions for Using STEPS This document contains directions for the following: 1) Logging into STEPS 2) Completing evaluations 3) Printing completed evaluations MSU STEPS University