AMRIS Applicant Tracking System

Transcription

1 AMRIS Applicant Tracking System 1

2 Contents Slide 2 Contents Slide 3 Logging on Slide 4 Adding a Vacancy Slide 5 & 6 Review applications: Reject/Shortlist Slide 7 Review applications: Telephone Interview Slide 8 Review applications: First Interview (2 nd, 3 rd ) Slide 9 & 10 Review applications: Reject/Hire & Talent Pool Slide 11 Remove a Vacancy Slide 12 Viewing/Printing Slide 13 & 14 Setting up an Assessment day Slide 15 Blocking a Candidate Slide 16 Talent Pool: Searching Slide 17 AMRIS Support 2

3 Go to This will take you through to the AMRIS system Type in your log in and password Logging On You will be asked to change your password to one of your choice; it must be at least 7 characters long and include characters and numbers Once you have changed your password you will need to log in again with the new password You will now be in the AMRIS system Once you have reset your password this is the password you will use each time you log in to the system 3

4 From the left hand menu or main screen choose add a vacancy From the list of templates choose the template you want to use Adding a Vacancy and Sending to Websites Complete all the areas marked in bold (blue) i.e. Location / Replacement / Number of Hires Salary details for Reed website and press Submit Check details and tick questions you want to add to Job (if available) press Submit Once submitted you need to send to websites - button on right Choose sector and area on each website you want the vacancy sent to i.e. Countrywide Intranet / Countrywide website / Reed Confirmation received job will now show as distributed 4

5 Review Applications: Reject / Shortlist To review applications click on Action candidates Choose the vacancy you want to look at Status of New will show for applicants to be reviewed Click on Preview this will open a new window where you can assess the candidates CV and application form From the drop down box at the top of the page you can either reject, shortlist or if candidate has withdrawn mark as withdrawn before moving onto the next candidate using the NEXT button 5

6 Review Applications: Reject / Shortlist Once you have viewed all candidates press stop sifting If you have rejected any candidates it will ask for reasons why from a drop down list and you can also add notes if you choose to It will also ask if you want to Talent Pool the candidate You may want to do this is if the candidate has experience that could be used elsewhere in the company. Tick the Talent Pool box A drop down box will appear Choose business sector you wish to add them to in the Talent Pool and confirm action 6

7 Review Applications: Telephone interview Telephone interviews will be arranged verbally but once arranged you need to go into Action candidates Choose the vacancy and from the drop down next to the candidate choose telephone interview confirmed Then press submit You will be presented with a screen to enter the date and time of the telephone interview There is also location and you will need to enter if it is on a landline or mobile number and then confirm action This will send an confirmation to the candidate and recruiting Manager. The Managers will also include an Outlook update to go in his diary 7

8 Reviewing Applications: First Interview (2 nd, 3 rd ) 1st interviews will be arranged verbally but once arranged you need to go into Action candidates Choose the vacancy and from the drop down next to the candidate choose 1st interview confirmed Then press submit You will be presented with a screen to enter the date, time and location of the interview There is also a notes box to add notes to the candidate you may want them to know i.e. parking at rear of branch or please remember to bring your documentation with you and will appear on their confirmation Click on confirm action The candidate will now show as 1 st interview booked. This action will be repeated for 2 nd or 3 rd interviews if required. confirmations are sent to the candidate and recruiting Manager (with Outlook reminder for Manager) 8

9 Review Applications: Reject/Hire & Talent Pool Action Candidates tab from menu, choose the vacancy you wish to process, then click on preview if you have more than one candidate to process or Click on drop down next to the candidate name, choose reject or verbal offer, then submit Example below shows one candidate rejected one offered. You will need to give reasons why for reject and you will also be asked if you wish to add them to the Talent Pool. If you choose to add it will ask you to put the candidate into a business sector. You also need to add details of the offer and proposed start date for the candidate offered. Please be aware when making notes that candidates can request information that we hold on them Candidates rejected will be hidden from view on Action Candidates but still appear on the vacancy 9

10 Review Applications: Reject/Hire & Talent Pool After each interview you can choose to reject, take to further interview or hire candidates this is all done via Action Candidates. Feedback is required after each interview or decision. Once offered you need to update the system when the candidate accepts Once the candidate has started you can set them to Hired Once the vacancy is set to Hired it will show on the system as filled You can then close the vacancy 10

11 When a vacancy has been filled you can delete it by going to vacancy progress Click on the vacancy Removing a Vacancy On the right hand screen menu choose the removed button You will be presented with a screen asking why the vacancy is to be removed Enter reason and click button at bottom of screen Vacancy status is now showing as removed and when you go back to vacancy progress it will have been removed from the list 11

12 Viewing and Printing To view candidates CV s and Application forms go into Action Candidates from the main menu Choose the vacancy you wish to view candidates on and click on Preview This will open a new window which will allow you to preview all the candidates and their application forms and CV s It will also allow you to print them from here At the top left hand side of the page click on Printer Friendly this will load up the document click on print at the top left hand side of the page and it will print the CV and application form 12

13 Setting up an Assessment Go to Vacancy Progress find the vacancy you want to run the assessment for. On right hand side menu choose Manage assessments. If there are no assessments set up you will get a message saying No assessments found You will need to set up the assessment by clicking on the Add new assessment button on the right hand side of the screen 13

14 Setting up an Assessment This will take you through to the screen below Add the following information: Date of Assessment day Time Name the Assessment Assessment location Capacity (i.e. how many can book on) Save the information You will then get a confirmation screen You can now go back into the vacancy and invite the candidates to the assessment day by choosing candidate booking assessment from the drop down menu. Candidates are ed link to book on assessment 14

15 Blocking a Candidate Sometimes we have serial applicants that you may wish to block. In Vacancy progress find the vacancy the candidate has applied to Click on the Action button next to the candidate name this will take you through to the candidate details On the right hand side menu you will see Block candidate button Click on this You will the receive the screen below confirming the candidate has been blocked and a date The candidate is now blocked for a period of 3 months If they were to try and apply for another role on the website they will receive a message Sorry you are unable to apply for this position currently 15

16 Talent Pool Searching You can access candidates that have been saved into the Talent Pool by either the left hand menu of the large button Search Talent Pool This will take you through to the screen below You can search by sector, postcode or boolean search Examples of boolean searches are also on this screen to help you if you wish to search by these 16

17 If whilst trying to use the AMRIS system you forget or need clarification on how to use the system please visit this Help Manual as your first port of call AMRIS Support If the problem is that the right vacancy template is not available please attaching the template you wish to be added and informing which area of the business it belongs to and what screening questions you may wish to be attached to this template For functional problems with the system, please raise a ticket by clicking on the support button on the AMRIS menu If it is a Network problem please contact your IT department 17