Supplier guidance notes Sanofi ecomply tool. Version 4 April 2017

Transcription

1 Supplier guidance notes Sanofi ecomply tool Version 4 April 2017

2 Contents for Guidance Accessing the Sanofi ecomply tool Completing the Due Diligence Questionnaire Customize your user account (Optional) 2

3 Accessing the Sanofi ecomply Tool

4 Accessing the tool New suppliers to Sanofi Group will be required to register on the ecomply tool (see Step 1 Registration request). Existing suppliers may already be registered by the Administrator (move to Step 2 - Completing the Due Diligence Questionnaire). 4

5 Step 1: Registration Registration request By clicking on the link you will reach a restricted access of the tool (as you don t have any username and password up to now). 5

6 Step 1: Registration Registration eform By clicking on the link you will be required to confirm: the name of your Company the address of your Company the name and address of the Sanofi contact for your Company You can also select another language if needed. 6

7 Step 1: Registration Registration eform When you have provided all mandatory questions, click on Save & next step. 7

8 Step 1: Registration Finish Registration task You should then click the Finish button to send your registration back to Sanofi You get the following message: 8

9 Completing the Due Diligence Questionnaire

10 Step 2: Due Diligence Anti-Bribery Questionnaire External invitation for DDAB assessment Once created or registered you will get an invitation notification as per below: To access and answer the questionnaire, click on the link within this notification. 10

11 Step 2: Due Diligence Anti-Bribery Questionnaire Tips for the restricted access menu The link within the notification will lead you to a restricted access of the tool (no need to login). 1 2 Check that your Company details are shown here 3 1 If you do want to reach the full application, then click on the button Login. Then enter your ID (Username and password). 2 If you need some support you can send an to your Sanofi Point of Contact. 3 You can also select another language through Display language. 11

12 Step 2: Due Diligence Anti-Bribery Questionnaire Answer the external questionnaire Check that your Company details are shown here On the right the Answer page is displayed. Go to Step1: Answer questionnaire and then respond to the following questions 12

13 Step 2: Due Diligence Anti-Bribery Questionnaire Mandatory fields Fields which commence with a red identifier are deemed to be mandatory and will require a response 13

14 Step 2: Due Diligence Anti-Bribery Questionnaire Submitting the Questionnaire to Sanofi Once you have populated the Questionnaire, then click Save & next step. Then click the Finish button to send back the completed questionnaire to Sanofi. 14

15 Step 2: Due Diligence Anti-Bribery Questionnaire Confirmation that submission process completed You should then receive the message Your task has been completed successfully : In addition, you will receive a confirmation such as follow: 15

16 Customize your user account profile (Optional)

17 General Reset Password notification As registered supplier in ecomply tool you will receive your ID (username) and password with the named e-comply: Reset password. To change your password please click on the URL link within the . To receive further notifications in your own language click on the URL link within the and log to the tool to manage your preferences.. 17

18 General Log in to the application Fill your ID (Username) and password. Then click Connexion. You can select another language by clicking on the arrow 18

19 General Change the Password A pop-up is shown to change your generic password. Fill the mandatory fields such as : Current password New password Confirm your new password Then click Change Password 19

20 General Select your preferred language for User Interface You land on the SANOFI Virtual Supply Management page. Point the mouse cursor on the icon on the top right to make appear the menu Click Preferences to manage your user profile s preferences such as the language for User Interface : 20

21 General Select your preferred language for User Interface Click in the field Language to display the available languages or use the arrow on the right. The User Interface can be displayed only with the following languages: Italian / French / Spanish / Brazilian Portuguese / Japanese / Korean / Simplified Chinese / Traditional Chinese 21

22 General Select your preferred language for User Interface Select the appropriate language in the list. Make sure the Landing Application is set on: Supplier Lifecycle Management Provide a security answer to the security question Click at the bottom right of the page. 22

23 General Display the Homepage in Supplier Qualification Application Click on the SANOFI Virtual Supply Management button to change the application. This must be done just once. Click on the SANOFI Supplier Qualification Application button. This must be done just once. 23

24 General Display the Homepage in Supplier Qualification Application You will jump into the Supplier Lifecycle Management application (SLM). Based on your supplier s role you will see on the left side the menu: Supplier Qualification. In the middle of the application you will see the My open tasks and Last opened section. 24

25 General Set your preferred language for the User Interface, Questionnaire & Notifications Go to the top right and click on "Profile. Scroll down to the section "Language Settings. Click «Edit» button. Select the language for the Tool & the Notification through Language for user interface". Select the display language for the Questionnaire through Supplier Qualification. 25

26 General Export the questionnaire (only available when the status is Released ) Open one assessment through the menu Supplier Qualification > My Questionnaires and click on the button "Create report" and choose "Questionnaire detail". You can create the report only if the status of the assessment is Released. 26

27 General Print the questionnaire A QuestionnaireDetail.pdf is triggered as per this example. You can save this document or /and print it. 27