SANOFI ESOURCING PLATFORM USER GUIDE FOR SUPPLIERS. Version 1 - June 2014 Auteur : Henri RAPENOMANJATO

Transcription

1 SANOFI ESOURCING PLATFORM USER GUIDE FOR SUPPLIERS Version 1 - June 2014 Auteur : Henri RAPENOMANJATO Version 1 June 2014

2 1. Access to the platform... 3 a) Identification... 3 b) SSR : Supplier Self Request... 4 c) Cockpit Projects - Tender... 9 a) Access to a tender... 9 b) Project information c) Questionnaires/Grid d) Document e) Project forum Contacts/Support...17 Version 1 June

3 1. Access to the Sanofi esourcing platform a) Identification The first step is to connect to the platform by using the link / URL address and access codes you have received via Enter your login and password 1. Please choose your language (14 languages are available) If you forgot your password, click on Forgot your password. Enter your login name and your address and a temporary password will be sent to you. The first time you connect to the platform, you will be asked to: Follow the SSR process (I. b). Change your password. Please respect the rules displayed on your screen regarding the password structure. Click Validate password in order to save your new password. Check your personal data (contact details, password, language, currency, etc). Version 1 June

4 b) SSR: Supplier Self Request Any supplier who has been invited to register in the platform must do the SSR process. You will receive two s. One of them will give you your login and a link to the platform. A temporary password will be given in the second . FIELDS MARKED WITH A RED ASTERISK ARE MANDATORY. Once you have click on the link, you will start the SSR process: PERSONAL INFORMATIONS Please inform your company and personal informations. Each tab represents a step of the SSR process. You must follow the order of the steps. COMPANY S CONTACTS You can add a new contact. Your account. Version 1 June

5 COMPANY ADRESSES You can add on address or more. For example: Corporate address and industrial site. CERTIFICATE If you have one or several certificate, please add it or them here. DOCUMENTS Select and upload your document. Define the type of your document and name it. Version 1 June

6 Further informations Double click on the title to open a questionnaire. Please answer to the whole questionnaire. Once you finish filling the questionnaire, please click on publish. Supplier self-registration form To be registered, you must answer to the Supplier Self Registration form (available on Step 6). Version 1 June

7 REFERENCES Please add here your references. TERMS AND CONDITIONS Click on the document title to download it. To be registered, you must download, read, print, sign each document and send them to Sanofi. Click on Accept to finish the SSR process. Version 1 June

8 c) Cockpit Once you log in, you access to the Sanofi esourcing platform (cockpit). By clicking here you can add or remove a tab on your homepage. To access to your personal informations. By clicking here, you can customize your tab by adding or removing relevant content(s). As you can see below you have two ways to access to several functions. Logout Cockpit Tender Auction Version 1 June

9 2. Projects - Tender a) Access to a tender To view all projects/tenders where you are invited, click on RFX. Once you click on RFX project list, the list of projects where you are invited to is displayed. To access to a project, please place your mouse on the project you want to open: This action menu will display. Then click on Open to access to the tender. Version 1 June

10 b) Project details Once you open a project, you will access to the following page: First of all, you will have to accept the Non-Disclosure Agreement. To download the NDA document, please click on its name in bold. To accept the NDA: Check I have read...(nda). Check the NDA document. Click on Accept. Version 1 June

11 Then you access to these tabs: This project contains four tabs where you: Can find the project details (Project details). Download and Upload documents (Documents). Answer to a questionnaire or place values in a grid (Tender elements). Ask questions to the buyer (Project forum). You will find on this page the project information. Version 1 June

12 c) Questionnaire/Grid To access to a questionnaire or a grid please click on Tender Elements. To answer to a tender element, please place your mouse on the grid/questionnaire. This action menu will display, and then please click on Place values. Once you have answer to the grid or the questionnaire, please click on Save as draft and then on Publish all tabs. Publish all tabs will warn the buyer that you have answered to the tender element. Once the grid or questionnaire is filled, please click on publish to validate. Version 1 June

13 d) Document To access to the project documents, please click on Documents. To download the documents: 1. Select the documents to download by ticking the check box. 2. Place your mouse on your selection, an action menu will display. Click on Download. Version 1 June

14 To upload a document(s): Click on the dynamic menu. Then click on Upload document. PLEASE DO NOT NAME ANY FOLDER WITH YOUR COMPANY NAME. Thank you. This page will display: Click on Parcourrir to find the document to upload. Version 1 June

15 Then click in the dynamic menu, upload: Your documents have now been uploaded with success. Version 1 June

16 e) Project forum To access to the project documents, please click on Project forum. Please click here to ask a new question. Version 1 June

17 3. Contacts Support Contact support For any questions regarding the functioning or/and the use of the Sanofi-Aventis esourcing platform, please find below the contact details privileged: French: German: Spanish: Italian: Chinese: Portuguese:+55 (11) North America : address esourcing Support : support.sanofi@synertrade.com Version 1 June