Pretreatment Program Annual Report Certification

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EPA, Division of Surface Water 50 West Town Street, Suite 700 Columbus, Ohio

1 Surface Water Tracking, Reporting, and Electronic Application Management System (STREAMS) Pretreatment Program Annual Report Certification May 18, 2017 Ohio EPA, Division of Surface Water 50 West Town Street, Suite 700 Columbus, Ohio Telephone: (614) Fax: (614) Ohio EPA, Division of Surface Water 1

2 Pretreatment Program Annual Report Certification Electronic Report Overview The STREAMS service provides the capability to electronically submit the Pretreatment Program Annual Report Certification. This report can be accessed via your personal dashboard (i.e., the opening screen in STREAMS which displays your permit list, application list, and reports list). Pretreatment Program Annual Report Certifications created will be listed on the Report List where additional actions may be performed on them (ex. downloading report PDF, edit, delete, and delegate). Working within your secure ebusiness Center account, the ease of use of the new innovative smart forms, one-click submittals without having to mail paper forms to the agency, and the ability to make fee payments online make the STREAMS service the go-to destination to submit your Pretreatment Program Annual Report Certification as well as applications for nearly 20 other permit types and dozens of additional reports (ex. annual sewage sludge, priority pollutant report, annual reports, etc.) Detailed steps on how to fully complete the Pretreatment Program Annual Report Certification has been graphically displayed below. Pretreatment Program Annual Report Certification CONTENTS 1) Service Activation Page 3 2) Creating New Reports Page 5 3) Completing the Report Page 9 4) Submitting Reports Page 18 5) Editing, Deleting, and Delegation - - Page 20 6) Technical Support Page 25 Ohio EPA, Division of Surface Water 2

3 Service Activation A service is a division within Ohio EPA that offers electronic services. To access STREAMS, click on Division of Surface Water NPDES Permit Applications (i.e., STREAMS) to select the service you will be directed immediately. Ohio EPA, Division of Surface Water 3

4 The first time you select this service you will be prompted to activate it simply click the Yes button. You will now be directed to your personal dashboard where you can add permits to your personal list/view, complete permit applications and various reports, and make fee payments using the epayment Service. Ohio EPA, Division of Surface Water 4

5 Creating New Reports To fill out and submit an Annual Report Certification, first add the permit to your Permit List on your personal dashboard by clicking the Add Permit button. You can manage all of your permits by adding them to your Permit List. Ohio EPA, Division of Surface Water 5

6 Enter your permit number and click the Search button (with or without the *AG permit version extension). Ohio EPA, Division of Surface Water 6

7 If a valid permit number has been entered, the system will find the permit and display it in the Permit Search Results section. Click the Add Permit button to select the permit it will now be added to your personal dashboard. Ohio EPA, Division of Surface Water 7

From your personal dashboard, click the Actions dropdown to access management tools which will allow you to Remove Permit from your List, Terminate Permit, Transfer Permit, and Renew Permit.

8 From your personal dashboard, click the Actions dropdown to access management tools which will allow you to Remove Permit from your List, Terminate Permit, Transfer Permit, and Renew Permit. Select the Reporting dropdown to access any number of reporting forms that can be submitted electronically within minutes. Click the Reporting dropdown and select Pretreatment Program Annual Report Certification to launch the report. Ohio EPA, Division of Surface Water 8

9 Completing the Report Once the report opens you will notice that it is prepopulated with a variety of information from the Ohio EPA database. Begin by filling in the period coverage dates and the contact person information below. Ohio EPA, Division of Surface Water 9

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11 Fill in the Pretreatment Performance Summary and the Significant Non-Compliance Assessment (SCN) below. Ohio EPA, Division of Surface Water 11

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13 Click the Browse button to upload newspaper listings and/or provide hyperlinks to the online articles. To access a blank spreadsheet of the Pretreatment Information Spreadsheet (displayed below) simply click the link for Blank Form to download the Microsoft Excel file. Select the Save File option and click the OK button. Open the spreadsheet from your saved location. Click the Browse button to upload the file when complete. Ohio EPA, Division of Surface Water 13

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15 Complete the Upsets, Interference, and Pass-Through Incidents section. Click the Add Incident Information button to bring up the below window. Fill out the form and click the Save or Cancel button. Ohio EPA, Division of Surface Water 15

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17 Click the Save button at the bottom of the screen. Select whether or not to submit a priority pollutant report and click the Create Priority Pollutant Report button if applicable the Priority Pollutant report will appear, you can fill it out and save. NOTE: To see a walkthrough of the Priority Pollutant Report download the quick guide at: You now have the option to click the Validate button to see if all fields have been filled out correctly, Save, Exit, or click Submit to submit the report to the agency. A saved report will be housed in your Report List on your personal dashboard until submitted, deleted, or delegated to another individual to submit. Ohio EPA, Division of Surface Water 17

Submitting Reports When you click the Submit button, you will be prompted to answer a security question and enter your PIN (i.e., your personal electronic signature).

18 Submitting Reports When you click the Submit button, you will be prompted to answer a security question and enter your PIN (i.e., your personal electronic signature). Enter this information and click the Submit button. Ohio EPA, Division of Surface Water 18

19 Entering in an incorrect security question answer or PIN will result in a red error message simply just reenter this information and click the Submit button again. Ohio EPA, Division of Surface Water 19

Editing, Deleting, and Delegation If you saved the report and chose not to submit it immediately, it will now be housed on the Report List on your personal dashboard where you can now perform the

20 Editing, Deleting, and Delegation If you saved the report and chose not to submit it immediately, it will now be housed on the Report List on your personal dashboard where you can now perform the tasks under the Actions dropdown. You have the ability to Download a PDF copy of the report, open the report back up in Edit mode, Delete it, or Delegate the report to another ebusiness Center account holder (ex. one person prepares the report, another person submits it). Ohio EPA, Division of Surface Water 20

21 If you decide to delete the report that you have created, simply click on the Actions dropdown and select Delete Report. A confirmation window will prompt you to confirm the deletion of the report. If confirmed, the report will no longer be present on your dashboard you can now continue working in STREAMS or even create another application/report. Ohio EPA, Division of Surface Water 21

If you choose to delegate a report, simply click on the Actions dropdown and select Delegate Report. The system will prompt you to search for the account holder that you want to delegate to.

22 If you choose to delegate a report, simply click on the Actions dropdown and select Delegate Report. The system will prompt you to search for the account holder that you want to delegate to. If you know their ebusiness Center account User ID, simply type it in and click Search. TIP: Do not fill in all search fields (for example, if you do not know the User ID, simply type in their last name and click Search.) Ohio EPA, Division of Surface Water 22

23 The example above is a search by the Last Name of Roberts. The system returns a list of all user names that match, simply click the User ID to the left to delegate access to the application/report that you have created and saved. Ohio EPA, Division of Surface Water 23

24 A confirmation will be shown of the account holder that you selected, simply click the Delegate button to complete the delegation. At this point, the account holder you have delegated can log into their personal ebusiness Center account and will have the application/report listed on their dashboard. Ohio EPA, Division of Surface Water 24

25 Technical Support For permit specific questions, contact the particular permit section at Ohio EPA or your Ohio EPA permit writer assigned to the particular permit. For technical assistance with STREAMS or any of the Division of Surface Water s Electronic Business Services, don't hesitate to contact the system administrator. The administrator urges each account holder to develop a positive working relationship with DSW to remain current on relevant topics, obtain value-added tips, streamline efforts, and to always have a go-to contact when you need one. The preferred method of communication is through as the administrator can you personalized click-by-click instructions. If you leave a voice mail or send an , you will receive expert advice from the administrator -- nearly 95% of technical assistance requests are handled within minutes, but can take up to 24 hours if the administrator is out of the office or away from the desk. BUSINESS HOURS: Mon- Fri: 7:00 a.m. 5:00 p.m. Currently Vacant edmr / STREAMS Administrator Division of Surface Water 50 West Town Street, Suite 700 Columbus, OH Jamie Roberts Data Systems Analyst Division of Surface Water 50 West Town Street, Suite 700 Columbus, OH James.Roberts@epa.ohio.gov Phone: (614) ebusiness Center Helpdesk (PINS & Passwords): (877) Ohio EPA, Division of Surface Water 25

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