E-Leave User Guide. January 1, 2017 Version 1

Transcription

1 E-Leave User Guide January 1, 2017 Version 1

2 Contents 1.WALKIEMATE USER GUIDE FOR WEB SIDE EMPLOYEE LOG-IN Log-in Home Page MY APPLICATION FCA China Leave Type, Approval Flow and Attachment Requirement My Leave Application My Approval Records My Leave Entitlement MANAGER APPROVAL Notification of Applications Subordinate Leave Record ORGANIZATION STRUCTURE Organizational Relationship Delegation Settings OTHER FUNCTIONS Log-Out Online Consulting WALKIEMATE USER GUIDE FOR APP VERSION APP GUIDANCE APP Installation and Log-in CHANGE PASSWORD AND FORGET PASSWORD Change Password Forget Password LEAVE Leave Application My Leave Records APPROVAL TEAM LEAVE RECORD PERSONAL INFORMATION

3 Leave application through Walkiemate is available to FCA China Local Hired Employee. Expatriate from other countries only has the authority of approval and delegation (if he/she has managerial role). 1 Walkiemate User Guide for WEB Side 1.1 EMPLOYEE LOG-IN Log-in User Log-in Please enter the website of Walkiemate in the browser (IE 10 & Chrome are recommended). The Log-in page is shown as below. After inputting correct username and password, user can access to Walkiemate system successfully. For FCA employee, every new users/hires will receive an activation with user name and initial password. For employees hired in current month, please wait to 7 th of next month to receive your account activation from the system to apply leaves. 2

4 Forget Password If you forget your password, please refer to the following steps to reset: Login in then click the forget password? in the red box as below. Then choose the method from the drop-down list to reset the password. Input the mail address at the corresponding right blank field: For all FCA employees, the address setting in the e-leave system is end by.com. eg: Then click Send verification code : 3

5 Please note to check from system with the verification code sending. Then use the verification code to reset the password. Please click the submit button to reset the password. 4

6 Install Walkiemate APP 5

7 Language Switch Click EN on the upper right corner of the log-in page to switch language from Chinese to English Home Page Personal Information 1. View personal information Click the name on the upper right side of this page. Personal information window will pop out. Please note that the information can be viewed only but cannot modify. 2. Change Log-in Password Please click Change Password to change the log-in password. 6

8 In Change Password window, input old password and new password, by clicking submit button to set new password. 1.2 MY APPLICATION FCA China Leave Type, Approval Flow and Attachment Requirement Leave Type Approval Flow Attachment (Scan on Originals) Approver 1 Approver 2 Approver 3 Copy Annual Leave Line Manager 1.Assessment of Confinement Expected Maternity Leave Line Manager C&B Date 2.Birth Certificate Please submit Birth Certificate within 1 week after returning to work 1.Birth Certificate Maternity Leave (Difficult Delivery/Multiple Births) 1 Line Manager C&B HRBP 2.Social Insurance Assessment Sheet Please submit Birth Certificate within 1 week after returning to work Paternity Leave Line Manager C&B HRBP Birth Certificate Please submit Birth Certificate within 1 week after returning to work Marriage Leave Line Manager HRBP Marriage Certificate 7

9 Bereavement Leave (Direct Relatives) Line Manager HRBP Paid Sick Leave Line Manager C&B (if>=5 days) HRBP 1.Diagnosis 2.Sick Leave Certificate issued by hospital Please submit within 3 days after diagnosis Sick Leave with Pay Cut Line Manager C&B HRBP 1.Diagnosis 2.Sick Leave Certificate issued by hospital Please submit within 3 days after diagnosis No Pay Leave Line Manager 2 level-up manager 4 C&B HRBP 1.Diagnosis Work Related Injury Leave 2 Line Manager 2 level-up manager 4 C&B HRBP 2.Sick Leave Certificate issued by hospital 3..Identification Letter issued by Labor Bureau Others 3 Line Manager 2 level-up manager 4 C&B HRBP 123Maternity Leave (Difficult Delivery/Multiple Births), Work Related Injury Leave or other leaves, please contact HR C&B before apply: Ariel Ma, ariel.ma@fcagroup.com.cn 4For PD employee who is N7, approval level 2 will be N My Leave Application 1. Method 1: Go to My Attendance -> My Leave Records, user can review the leave records and filter the records by clicking Employee. To edit the record, please refer to the following points: - If this record hasn t been approved, user can edit or withdraw this record. - If this record has been all approved, If effective date is in the future, user can edit or withdraw the record. If leave application is approved by all supervisors and effective date is out of date, then user can t edit or withdraw this record. For the accepted/approved records, user can upload the attachment to complete the application by clicking Complete file button. 8

10 2. Method 2: Click Apply For Leave on the bottom right of the home page to make an application directly. 9

11 1.2.3 My Approval Records 1. Go to My Attendance -> My tasks, user can review all approved records. Click Approved button, it shows all the detailed process record of approval. In case If there is any approved leave application is not taken but expired, please contact HR - Ariel Ma to modify (ariel.ma@fcagroup.com.cn) with attached of your line manager s confirmation. 10

12 2. The applicant will receive a notification once line manager has approved or rejected the application My Leave Entitlement Go to My Attendance -> My Leave Entitlement, user can review the leave entitlements. 11

13 1.3 MANAGER APPROVAL Notification of Applications Direct manager will receive an notification after employee submits an application. Click Approve or Reject to log-in Walkiemate. 12

14 Click My Tasks Or click My Attendance -> My Approval. Manager can view Pending and Approved items. 13

15 1.3.2 Subordinate Leave Record There are two ways to view the records of your subordinate s leave. 1. Subordinate Leave by Calendar On the left side, it shows as calendar layout. On the right side, it shows the details. 2. Subordinate Leave by Record Details It shows the records as report layout. 14

16 1.4 ORGANIZATION STRUCTURE Organizational Relationship Please click [Org] beside the photo to view your organizational relationship. 15

17 1.4.2 Delegation Settings Go to Organization -> Delegation Settings Click Add button to set delegation to the assigned person and the validation period. 16

18 1.5 OTHER FUNCTIONS Log-Out Click Log Out to log out the system Online Consulting Our system also provides online consulting service by clicking the bottom right dialog box. While it only available in Chinese service currently, please contact HR if you have any inquiry. 17

19 Leave application through Walkiemate is available to FCA China Local Hired Employee. Expatriate from other countries only has the authority of approval and delegation (if he/she has managerial role). 2 Walkiemate User Guide for APP VERSION 2.1 APP GUIDANCE APP Installation and Log-in Please enter the website of Walkiemate - click Download on the upper right corner, which is linked to the page for downloading the APP of Walkiemate. 17

20 Scan the QR code, download and install the APP. (Android and ios are both applicable) The APP (ios) is also available in Apple App store. After inputting correct username and password, user can access to Walkiemate system successfully. For FCA employee, every new users/hires will receive an activation with user name and initial password. For employees hired in current month, please wait to 7 th of next month to receive your account activation from the system to 18

21 apply leaves. 2.2 Change Password and Forget Password Change Password Click Personal to enter the page of personal information: Click Change password to set new password Forget Password Click Forget password in the log-in page. Enter the user name (CID/UID), and click Send Code. Enter the verification code received from your cell phone. Enter new password, submit it and then you reset password successfully. You can also reset your password by address on the website. 2

22 2.3 Leave Leave Application Click Leave in the home page to enter the page of Leave. Click + on the upper right corner to select leave type. Then choose leaving period, input reason and submit.

23 2.3.2 My Leave Records - Click Approved to check all approved records. - Click Pending to check all records in process. - Click the record to see the approval process. - Click Rejected to check the records have been rejected. 2.4 Approval In More in the home page, there s the Approval function. 21

24 Line managers can click Approved to check applications that have been approved, and Pending to check applications that are still waiting for approval. 2.5 Team Leave Record In more, there s the function of Team Leave Record which shows your subordinates schedule. Instructions: It shows leaving records by calendar. Red dot means your subordinate has a leaving record that day. 22

25 2.6 Personal Information Click Personal to access the page of personal information. Language: You can switch language by sliding to 中文 or English. Logout: click Log Out to log out of the current account. 23