CityU Canvas BCP Google Apps Instruction for Teachers

Transcription

1 The instructions provided in this document are designed for the Business Continuity Plan (BCP) of Canvas services at CityU. When Canvas is out of service, teachers may consider using CityU Google Apps as a temporary channel to conduct e-learning. This document will briefly introduce the steps involved in setting up a Google Group as a course site and using Google Drive to host course materials for students. Part I Register CityU Google Apps (GApps) account Part II Log In CityU GApps Part III Create Google Group for a Course Part IV Update Google Group Setting Part V Invite People to Join Google Group Course Site Part VI Upload Course Materials to Google Drive Part VII Share Course Materials to Google Group Members Page 1

2 Part I Register CityU Google Apps (GApps) account (Please skip to Part II if you already registered your CityU GApps account.) In order to use CityU GApps, you need to register for an account. 1. Browse to CityU CSC Services web page ( 2. Click Register for GApps Page 2

3 1. Log in using your CityU Electronic ID and password. 2. Click Register for the Account and follow the on screen instructions to setup the GApps account For more information about CityU GApps, please refer to Frequently Asked Questions on Google Apps Education Edition for CityU (GApps) ( Page 3

4 Part II Log In CityU GApps 1. Browse to the home page of Gmail ( 2. Log in using your CityU GApps account If you forget your password, you can reset it by visiting the reset account password page ( Page 4

5 Part III Create Google Group for a Course (After you log in CityU GApps, details please refer to Part II) Entering Google Groups (public) by typing the following URL * Do not use other methods which may point you to CityU Google Groups instead of the public one In the Google Groups home 1. Click CREATE GROUP to start creating a Google Group for the course Page 5

6 In the group creation form 1. Enter the course code and title as the Group name 2. Enter a unique Group address (you may consider using a naming convention of YYMM-COURSECODE) 3. Select Web forum as the Group type Page 6

7 (continue) 1. Update Basic permissions according to your preferences Suggested values View topics All members of the group Post All members of the group Join the group Only invited users Press Create to establish the group Page 7

8 1. Type in the verification code according to the displayed image After verification, the group will be created immediately. 2. Click Invite people to join the group to start iniviting users (For details please refer to the later section) Page 8

9 Part IV Update Google Group Setting Before being able to share the content, the group's setting should be modified. Inside the Google Groups' course group 1. Click Manage Under Information > General information 2. Check Allow posting by Page 9

10 Part V Invite People to Join Google Group Course Site Inside the Google Groups' course group 1. Click Manage to enter the group settings On the tree navigation of the settings page 2. Click Invite members Inside the invitation form Page 10

11 1. Enter the addresses of the people (staff / students) to invite (The address should ends 2. Enter your welcome message 3. Click Send Invites to send out the invitations 4. Type in the verification code according to the displayed image invitations will be sent to the users after the verification. Page 11

12 Part VI Upload Course Materials to Google Drive (After you log in CityU GApps, details please refer to Part II) Entering Google Drive using the app selector inside GApps 1. Click the Apps icon to bring up the app list 2. Select Drive from the available items Page 12

13 Inside Google Drive 1. Click the red upload icon to bring down the context menu 2. Select Files... to open up the system file browser to select a file Once a file is selected, the file will be uploaded to Google Drive. 3. Upload progress will be shown in the notification window Page 13

14 Part VII Share Course Materials to Google Group Members Inside Google Drive 1. Click on the item to share 2. Click on the share icon Page 14

15 Inside the sharing settings, 1. Type in the address of the course's group in the Add people field. 2. Select the appropriate permission 3. Click Share & save to confirm the settings Page 15

16 1. Once everything is set, users will be able to see the file inside Google Groups. Page 16