For State Govt Offices where deductions are made through IFMS

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1 For State Govt Offices where deductions are made through IFMS P RO C E D U R ES FO R U P LOA D I N G FO R M 1 9 A & G E N E R AT I N G FO R M 1 8 A Fo r Sales Tax Deducted at Source [STDS] & Tax Collection at Source [TCS]

2 You need not fill up any monthly scroll in Form 19A separately, if your STDS/TCS deducted by you has EXCLUSIVELY been transferred to Govt A/c head through IFMS TR 12A. The data from each TR-12A as uploaded by you in IFMS will be fetched by system. Once you log in with your User ID & Password, you will be able to view such data set for the particular month of deduction. In case of any error ONLY IN THE FIELDS OF BILL NUMBER & DATE, you will be able to edit/update such online. If the data set [for IFMS deductions] as viewed by you is NOT CORRECT, [for the afore stated fields only], click on UPDATE button [Right hand corner] against each row of data and make necessary corrections. If the data set [for IFMS deductions] as viewed by you is CORRECT, [for the afore stated fields only], ignore the UPDATE button. In case you DO NOT have any more deductions and the data viewed by you is FULL & FINAL for that particular month, click on the button CONFIRM. This will auto upload the Form 19A. Only in case you have some more deductions for which STDS/TCS has been deposited through GRIPS, click on link CLICK HERE TO ADD ADDITIONAL DEDUCTIONS.

3 Fill up the fields of Deductions and Payments as made by you in the respective boxes. You can opt for ADD ROW for multiple entries. Please make sure that no blank row exists in the page. In that case please click on DELETE ROW. After the additional deductions & payments as made by you have been entered, click on the button SUBMIT. This will upload your Form 19A. Please make sure that the GRIPS data to be entered by you is correct. As per provisions of the WBVAT Act, 2003, Form 19A for a particular month of deduction is to be uploaded within 20 days from the end of such month. So the data transferred from IFMS will be open to you for Edit/Update/Adding Additional Deductions till such 20 days. In case you log in and CONFIRM/SUBMIT such data in between such 20 days, your Form 19A will get uploaded then & there. In case, you do not log in and do not CONFIRM/SUBMIT such data within such 20 days, the data received will be treated as FULL & FINAL and your Form 19A will get uploaded at the end of the 20th day, ONLY on the basis of the data that has been transferred from IFMS. For any subsequent Correction/Addition, you can upload the Form 19A xml as per existing system, within 40 days from the end of such month. [SLIDE SHOW ATTACHED] In case any such Correction/Addition is required to be made after 40 days from the end of such month, please contact STDS CELL. STDS CELL, DIRECTORATE OF COMMERCIAL TAXES,

4 How to view the TR-12A data transferred from IFMS

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9 The system will ask for the month of deduction in YYYYMM format: (i) If the data from IFMS for such month has already been transferred & (ii) If Form 18A for such month has not yet been generated already The DDO will be guided to the DATA VIEW PAGE If the Form 19A has already been uploaded for that particular month, the system will give a message accordingly.

10 Enter Month of deduction

11 Data View Page Click to Update Bill Number / Bill date if required

12 Click if Data viewed is FINAL Click for Additional data of deductions/payments

13 Click to Submit data

14 If the DDO requires to upload Form 19A as per the prevailing system: APPLICABLE IN THIS TWO SITUATIONS ONLY (i) For months where IFMS data was not auto transferred (ii) For months where IFMS data has been transferred but requires to be Corrected after Upload of Form 19A. The DDO will have to log in with User ID & Password, selecting Purpose as Form 19A submission. He will be guided to the existing Form 19A upload page.

15 Enter the Month of deduction concerned. Download Form 19A ZIP file. Extract the files and use the Form 19A JAR file to enter the details.

16 A B C

17 A Enter Enrolment Number Select the first date of the month of deduction from Calendar Menu. Period of deduction will be auto-filled. Status of Form 19A is auto-selected as ORIGINAL. For REVISED Form 19A, select such option and enter the Acknowledgement Number & Date of filing the Original Form 19A.

18 B Page 1 Enter the deduction details of STDS/TCS

19 B Page 2 Enter the Payment details of STDS/TCS GRIPS [Online payment / OTC] Challan Book Transfer

20 C Enter DDO Name & Designation as per Enrolment Certificate & Select the Check box. Click the button SAVE. Data will be saved as XML.

21 Upload the saved xml file in the link CHOOSE FILE. Enter the CAPTCHA CODE. Click SUBMIT. Click on PRINT ACKNOWLEDGEMENT SLIP

22 This is the Acknowledgement Page. Click on View Annexures to view/print the Details of deduction/payment

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24 Can an uploaded scroll be rectified? YES OPTION 1: OPTION Edit: If the Certificate of deduction in Form 18A has not been generated 2: Revise: If the Certificate of deduction in Form 18A has already been generated

25 A B C

26 How to upload a NIL Form 19A? [For cases other than data auto-transferred from IFMS]

27 It is a simple FOUR STEP PROCEDURE. 1. Enter your Enrolment Number, Month of deduction, DDO name & DDO designation in the Form 19A jar file. 2. Select the Check Box NIL Form 19A'' 3. Save the jar file as xml. 4. Upload in the link provided.

28 A B C

29 HOW TO GENERATE CERTIFICATE OF DEDUCTION IN FORM 18A?

30 The data as uploaded in a scroll in Form 19A is automatically linked online with the generation of Certificates in Form 18A.

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36 For any query relating to STDS/TCS Mail us at: Call us at: (033) [Shri K. Chakrabarty, Deputy Commissioner] (033) [Shri B. Biswas, Sales Tax Officer] (033) [Shri S. Pal, Sales Tax Officer] Write to us at: STDS Cell Directorate of Commercial Taxes, West Bengal 14, Beliaghata Road, Kolkata

37 For any query relating to STDS/TCS Send a Mail to Shri K. A. Anwar, Sr. Joint Commissioner, Commercial Taxes Head of STDS Cell at khalidaizazanwar@gmail.com

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