We will start at 2 minutes after the hour

Transcription

1 Using the UDS Mapper to Create Service Area Maps Webinar 1 We will start at 2 minutes after the hour Slides from today s webinar can be found on the UDS Mapper website in the Tutorials & Resources tab in the Tutorials section

2 Using the UDS Mapper to Create Service Area Maps Webinar 2 Using the UDS Mapper to Create Service Area Maps

3 Using the UDS Mapper to Create Service Area Maps Webinar 3 Go to Webinar Attendee Screen Using the UDS Mapper to Create Service Area Maps Open/close control panel with orange arrow Keep control panel open by clicking View and unchecking Auto- Hide the Control Panel Type questions into the question box (do not raise hand)

4 Using the UDS Mapper to Create Service Area Maps Webinar 4 Today s Slides UDS Mapper webinars are not recorded Download the slides on the UDS Mapper website

5 Using the UDS Mapper to Create Service Area Maps Webinar 5 Today s Agenda How to create a service area map How to print your map How to find help after the webinar

6 Using the UDS Mapper to Create Service Area Maps Webinar 6 Bureau of Primary Health Care Requested Service Area Maps Bureau of Primary Health Care (BPHC) often asks for maps and data tables to accompany grant and funding applications UDS Mapper is a foundational tool for these requests Strongly recommended elements from UDS Mapper: Map Data Table Total # Unserved Low-Income Population Optional elements from UDS Mapper: Penetration of low-income population rate for service area Distance and travel time to nearest site of another awardee or look-alike Special circumstance data

7 Using the UDS Mapper to Create Service Area Maps Webinar 7 Service Area Map Requirements Proposed service area should be highlighted Proposed location should be added to the map and labeled Health Center Program (HCP) sites (not admin locations) should be turned on and labeled Rural Health Clinics (RHCs) should be turned on but not labeled Hospitals should be turned on but not labeled National Health Service Corps (NHSC) sites should be turned on but not labeled Depending on the type of opportunity you are responding to, you may need to turn on Medically Underserved Areas/Populations (MUA/Ps) You do not need to outline your service area

8 Using the UDS Mapper to Create Service Area Maps Webinar 8 Don t Forget to Type in Questions Using the UDS Mapper to Create Service Area Maps Open/ close control panel with orange arrow Keep control panel open by clicking View and unchecking Auto- Hide the Control Panel Type questions into the question box (do not raise hand)

9 Using the UDS Mapper to Create Service Area Maps Webinar 9 Navigating the Map There are many ways to move around the map Zoom Pan Enter place name Enter ZIP Code/ZIP Code Tabulation Area (ZCTA) number See the UDS Mapper tutorial Navigate to a Location on the Map hemap ws.pdf

10 Using the UDS Mapper to Create Service Area Maps Webinar 10 Search for Area of Interest Best to use the UDS Mapper at a local level In the Explore Service Area tool Search Box, enter the location you want to view and select correct option from dropdown box Search list is organized by type of location

11 Using the UDS Mapper to Create Service Area Maps Webinar 11 Change Basemap (Optional) New UDS Mapper starts off with a more descriptive basemap and ZCTA labels off To create a map similar to the old default view, use the Boundaries and Optional Layers tool in the Tool Box (to turn ZCTA labels on) and the Basemaps tool in the Tool Kit (to change to the Canvas basemap)

12 Using the UDS Mapper to Create Service Area Maps Webinar 12 Add ZCTA Labels (Optional) Geographic boundaries and relevant areas (HPSAs, MUA/Ps, congressional districts, etc.) can be found in the Boundaries & Optional Layers tool To turn on labels for an added layer, click the A button to the right of the layer name

13 Using the UDS Mapper to Create Service Area Maps Webinar 13 Ways to Determine Service Area Service area is based on strategic planning, for example: Based on where your patients are already coming from Data from Uniform Data System (UDS) Data from Electronic Health Records Based on distance from a location Based on population data Penetration of Low-Income Demographics/health outcomes/social determinants Based on a list provided by the Bureau of Primary Health Care

14 Using the UDS Mapper to Create Service Area Maps Webinar 14 Adding ZCTAs (1) Many ways to add ZCTAs to your service area: Click on each ZCTA in the map one by one Type in one by one Copy and paste a list of ZCTAs Add ZCTAs by county Paintbrush tool See the UDS Mapper tutorial Use the Explore Service Area Tool: By Geography AreaToolByGeography ws.pdf

15 Using the UDS Mapper to Create Service Area Maps Webinar 15 Adding ZCTAs (2) See the distance from a location (based on time or distance) and select all ZCTAs that are part of that area See the UDS Mapper tutorial Use the Explore Service Area Tool: By Distance oolbydistance ws.pdf Select areas served by a health center based on UDS report See the UDS Mapper tutorial Use the Explore Service Area Tool: By Patient Origin oolbypatientorigin ws.pdf DO NOT OUTLINE YOUR SERVICE AREA

16 Using the UDS Mapper to Create Service Area Maps Webinar 16 Select ZCTAs in Your Service Area Selected ZCTAs will have a dark outline, be covered in a black dotted pattern (reflected in the legend), and listed in the Selected ZCTAs box

17 Using the UDS Mapper to Create Service Area Maps Webinar 17 Adding Points to the UDS Mapper Drawing tools are the easiest way to add a few points See the UDS Mapper tutorial Draw Your Own Points, Lines, Shapes, and Labels theudsmapper ws.pdf The Map My Data tool is the easiest way to add many points See the UDS Mapper tutorial How to Upload Your Own Data in the UDS Mapper pper ws.pdf Be sure to label your added point(s)!

18 Using the UDS Mapper to Create Service Area Maps Webinar 18 Add Point of Proposed Location Click the Drawing tools button in the lower left Tool Kit Choose a color if desired and select type of drawing to add to the map Click on the map to start drawing To complete a label, hit Enter on your keyboard

19 Using the UDS Mapper to Create Service Area Maps Webinar 19 Adding Locations of Health Related Facilities Open Health Related Facilities tool See the UDS Mapper tutorial How to Add Health Related Facilities on the Map BPHC Project Officers want to see HCP sites (service access points, not administrative locations), RHCs, hospitals (particularly Critical Access Hospitals [CAHs]) and National Health Service Corps (NHSC) sites You cannot add just CAHs - you will have to turn on all hospital types; CAHs will be red NHSC sites are not required for Change in Scope maps Read the instructions from BPHC carefully to see if other providers need to be added to the map

20 Using the UDS Mapper to Create Service Area Maps Webinar 20 Add HCP Sites, RHCs, Hospitals, and NHSC Sites Turn on Health Center Service Access Points in the Explore Service Area tool In the Explore Health Related Facilities tool, click the checkboxes to the left of the types of facilities you would like to add

21 Using the UDS Mapper to Create Service Area Maps Webinar 21 Proximate/Adjacent Sites BPHC Project Officers also want to see HCP service access points, RHCs, hospitals, and NHSC sites that are in the ZCTAs that are proximate/immediately adjacent to your service area Look at the ZCTAs surrounding your service area to make sure you can see these when printing your map

22 Using the UDS Mapper to Create Service Area Maps Webinar 22 Determine What Should be Labeled (1) Label these health center sites because they are in ZCTAs adjacent to your service area Using your mouse, roll over the ZCTAs that have a health center site in them; if the ZCTA touches your service area, that health center site should be labeled Remember - only label your proposed location and health center access points

23 Using the UDS Mapper to Create Service Area Maps Webinar 23 Determine What Should be Labeled (2) Do not label this health center site because it is not adjacent to your service area If you specifically mentioned in your narrative a site that is not adjacent, you may still choose to label it

24 Using the UDS Mapper to Create Service Area Maps Webinar 24 Before Adding Labels, Check Your Print Preview Labeling items in Geographic Information Systems (GIS) mapping applications is tricky, no matter what system you are using When you label items and then change the zoom, labels will not move perfectly Check the preview to be sure you are working on the zoom level that you will use for your final map

25 Using the UDS Mapper to Create Service Area Maps Webinar 25 Print Map Options (1) In the Print view you can choose to switch the orientation of the page or make the map a full page map Default is portrait-oriented, half-page map Determine which layout best shows off your area and the immediately adjacent ZCTAs See the UDS Mapper tutorial How to Save or Print in the UDS Mapper Mapper ws.pdf

26 Using the UDS Mapper to Create Service Area Maps Webinar 26 Print Map Options (2) IMPORTANT: For some Bureau of Primary Health Care opportunities, the map and data table count toward your page limit If you select Full Page map options, your legend will be pushed to a second page

27 Using the UDS Mapper to Create Service Area Maps Webinar 27 Portrait, Half-Page Map This is the default print layout which may not be appropriate for your service area Currently at this zoom level, the service areas and adjacent ZCTAs are cut off To allow for full display, change orientation and/or zoom

28 Using the UDS Mapper to Create Service Area Maps Webinar 28 Landscape, Full-Page Map; Original Zoom For this service area, the original zoom works when orientation is switched to Landscape on a full-page map Entire service area, and the adjacent ZCTAs with health centers that must be labeled, are visible Use this as layout for final map

29 Using the UDS Mapper to Create Service Area Maps Webinar 29 Add Labels (1) Use the Drawing tools to add labels TIP: make a list of all the places to be labeled, create ALL the labels, and THEN move them into position Roll over each place to be labeled and write down the organization name, not the site name Label sites as Organization Name site Label everything that is required and nothing more unless you need it to make a point Make sure you don t place labels too far beyond the bounds of your service area because it all has to fit in your final layout

30 Using the UDS Mapper to Create Service Area Maps Webinar 30 Add Labels (2) To add labels in the UDS Mapper, click the Drawing tools in the Tool Kit Change the color if desired by clicking on the Palette Click the Label icon, click in the map, and add your label Click Enter on your keyboard Click and drag the label to reposition

31 Final Map Using the UDS Mapper to Create Service Area Maps Webinar 31

32 Using the UDS Mapper to Create Service Area Maps Webinar 32 When You Label First then Adjust Zoom Just so that you can see what happens if you adjust your zoom for final layout after adding labels, the labels will move Figuring out your label first may save hours of adjustments

33 Using the UDS Mapper to Create Service Area Maps Webinar 33 Data Table Be sure data are for combined (that means awardee and look-alike data are aggregated) this is the default option Data table should have elements for standard UDS Mapper Report this is the default option Should not have any other data elements unless they are necessary to make your case You may need to see Low-Income Not Served by Health Centers (#) this element is not required on your data table but you may want to add it in order to get the number for your application

34 Using the UDS Mapper to Create Service Area Maps Webinar 34 Check the Data Table The default option is Combined; do not change it prior to printing the report The default table is the Standard UDS Mapper Report with the minimum items you should include; we recommend that you include only these items Click the other tabs and then Select None to remove other things you may have added, unless needed to make your case

35 Using the UDS Mapper to Create Service Area Maps Webinar 35 Add Low-Income Not Served by Health Centers You will need to report Low Income Not Served by Health Centers for the service area Add this column to your dataset to get the number This is not required for your final data table so turn it off after you get that number

36 Using the UDS Mapper to Create Service Area Maps Webinar 36 Creating Final Report Once you have your map zoom selected and your data table options set, you can create your report Click the Printer icon in the lower left Tool Kit In the Print Preview, adjust your map settings, add a title, and be sure to include the map and data table in your printout

37 Using the UDS Mapper to Create Service Area Maps Webinar 37 Be Sure to Add Data Table and Title Map Make sure you check the Data Table option to include it in your printout You can add a title to your map in the Print Preview page

38 Using the UDS Mapper to Create Service Area Maps Webinar 38 Full Page Map Pushes Legend to Second Page

39 Final Report (1) Using the UDS Mapper to Create Service Area Maps Webinar 39

40 Final Report (2) Using the UDS Mapper to Create Service Area Maps Webinar 40

41 Final Report (3) Using the UDS Mapper to Create Service Area Maps Webinar 41

42 Tutorials & Resources Using the UDS Mapper to Create Service Area Maps Webinar 42

43 Using the UDS Mapper to Create Service Area Maps Webinar 43 Thank You! If you have additional questions or feedback after the conclusion of this webinar, please use the Contact Us form provided on the UDS Mapper site