Using the Administrative Module

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1 Armatus Instructional Manual Using the Administrative Module 1 Using the Administrative Module

2 Armatus Instructional Manual Using the Administrative Module 2 Using the Administrative Module Table of Contents How to Logon to Armatus... 3 How to Access the Administrative Module... 4 How to Add a User... 5 Required Information... 6 Optional Information... 6 How to Modify a User s Record... 8 How to Modify a User s Record to Include Non-Armatus Data...10 How to Inactivate a User s Account...12 How to Modify Your Organization s Information...13 How to View the List of Available Courses...14 How to See Which Users Have Completed Courses...15 How to Export Data and Print Reports...20 How to Manage Multiple Locations...22 Additional Support...23

Armatus Instructional Manual Using the Administrative Module 3 How to Logon to Armatus 1. Go to http://www.praesidiuminc.com. 2. Click Armatus Training New! on the left-hand navigation bar. 3. Click Click here to begin Armatus Online Training (login required).

3 Armatus Instructional Manual Using the Administrative Module 3 How to Logon to Armatus 1. Go to 2. Click Armatus Training New! on the left-hand navigation bar. 3. Click Click here to begin Armatus Online Training (login required). 4. A new window will open; this is the Armatus Logon Page. Enter your login and password and click Submit. Your login is the first initial of your first name followed by your full last name. Your password is your four (4) digit identification number, followed by the state abbreviation for the state where you work. 5. Once you have successfully logged on to Armatus, you will see the Armatus Welcome Screen. Scroll down to see the list of courses available to you. 6. Click the title of a course to begin that course.

Armatus Instructional Manual Using the Administrative Module 4

Scroll down the list of available courses to Administrative

Re-enter your login and password and click OK. 3.

4 Armatus Instructional Manual Using the Administrative Module 4 How to Access the Administrative Module 1. Scroll down the list of available courses to Administrative Module. Click Administrative Module. 2. Re-enter your login and password and click OK. 3. You will see the Administrative Module Menu. The menu is divided into four sections: Organization User Course Technical Support

5 Armatus Instructional Manual Using the Administrative Module 5 How to Add a User 1. Under the User section, click Add User. 2. Fill in the information.

6 Armatus Instructional Manual Using the Administrative Module 6 REQUIRED INFORMATION For the fields next to the brown boxes you are required to: Make a selection from the drop-down menu, or Type text into the field. Armatus Administrator Is the User an Armatus Administrator? If so, select Yes. No is the default selection. User ID Type the User s identification number. Enter numbers only. Note: The User s password will be created automatically by combining the last four digits of what you type in the User ID field and the abbreviation for the state you select. You should NOT enter the User s full password here. Full or Part Time Is the User working full-time or parttime? Full-time is the default selection. Volunteer or Employee Is the User an employee or volunteer? Employee is the default selection. First Name Type the User s first name. Last Name Type the User s last name. Note: What you type in the Last Name field is combined with the first initial of the User s first name to create the User login. If you include punctuation marks here, they will be included in the User login. State Choose the User s state of employment from the drop-down menu. Organization Select the User s location or branch from the drop-down menu. OPTIONAL INFORMATION For the fields next to the gray boxes you may choose to: Make a selection from the drop-down menu or type text into the field, or Leave the field empty. User Position and Secondary User Position Program Type and Secondary Program Type Street Address, City, Zip Code Phone Numbers Address Date of Hire Remarks

Type an e-mail address in the e-mail address field or leave the field empty and click Create New User again.

7 Armatus Instructional Manual Using the Administrative Module 7 3. Click Create New User to create the User s account. Note: If you did not enter an address for the User, you will be reminded to do so. Click OK to close the box. Type an address in the address field or leave the field empty and click Create New User again. You can create an account without entering an address. 4. A summary screen will appear. If you would like to add another User, click Add Another User. If you would like to return to the menu, click Return to Menu.

8 Armatus Instructional Manual Using the Administrative Module 8 How to Modify a User s Record 1. Under the User section, click Modify User. You must first find the User s record, so the Search Screen will appear. 2. Select the User s location or branch from the drop-down menu and click Search to select your User from a list of all Users at that location or branch. Note: To limit your search results, type the User s last name, first name, or User ID, or select the user position or program type and click Search.

9 Armatus Instructional Manual Using the Administrative Module 9 3. The next screen lists the results of your search. Once you ve located the name of the User whose record you would like to modify, click the User s last name. 5. Edit the User s information, and then click Modify User to save. 4. Modify the User s record. When you are finished modifying the record, click Modify User. Note: If you are making a change to the User ID and/or First and Last Name fields, make sure to update the User Login and Password fields. The User Login and Password will not be automatically updated based on your changes. 5. At the next screen, if you would like to modify another User s record, click Modify Another User. If you would like to return to the menu, click Return to Menu.

2. Select the User s location or branch from the drop-down menu and click Search to select your User from a list of all Users at that location

10 Armatus Instructional Manual Using the Administrative Module 10 How to Modify a User s Record to Include Non-Armatus Data 1. Under the User section, click Modify Non-Armatus Courses Test Results. You must first find the User s record, so the Search Screen will appear. 2. Select the User s location or branch from the drop-down menu and click Search to select your User from a list of all Users at that location or branch. Note: To limit your search results, type the User s last name, first name, or User ID, or select the user position or program type and click Search.

Armatus Instructional Manual Using the Administrative Module 11 3. The next screen lists the results of your search.

Scroll down until you see the summary of the User s test status. This will include all Armatus courses (Meet Sam, It Happened to Me, etc.

11 Armatus Instructional Manual Using the Administrative Module The next screen lists the results of your search. Once you ve located the name of the User whose record you would like to modify, click the User s last name. 5. Edit the User s information, and then click Modify User to save. 4. Scroll down until you see the summary of the User s test status. This will include all Armatus courses (Meet Sam, It Happened to Me, etc.) and the non-armatus courses you have decided to track in the Administrative Module (Criminal Background Check, Platform Training, etc.). 5. In the white field with the green border, you can enter the date that the User completed the non-armatus test. For Criminal Background Checks, enter the date the Criminal Background Check was clear. For platform trainings, enter the date of the training. 6. When you are finished modifying the record, click Update Completion Date.

Armatus Instructional Manual Using the Administrative Module 12 How to Inactivate a User s Account 1. Under the User section, click Modify User. 2.

12 Armatus Instructional Manual Using the Administrative Module 12 How to Inactivate a User s Account 1. Under the User section, click Modify User. 2. View the record for the User account you would like to inactivate (see Modify User for detailed instructions on searching for User records.). 3. To inactivate the User account, select inactive in the Status box, and then click Modify User to save your change. 4. At the next screen, if you would like to inactivate another user, click Modify another User. If you would like to return to the menu, click Return to Menu.

13 Armatus Instructional Manual Using the Administrative Module 13 How to Modify Your Organization s Information 1. Under the Organization section, click Modify Organization. 2. Modify your organization s information. 3. Click Modify Organization to save your changes. 4. Click on Return to Menu to return to the menu.

Armatus Instructional Manual Using the Administrative Module 14 How to View the List of Available Courses 1. Under the Organization section, click View Organization and Subscribed Courses. 2.

14 Armatus Instructional Manual Using the Administrative Module 14 How to View the List of Available Courses 1. Under the Organization section, click View Organization and Subscribed Courses. 2. View the subscribed courses. Note: You will see No Seats Purchased under the list of courses because we do not currently use the Seats feature. 3. Click Return to Menu to return to the menu.

15 Armatus Instructional Manual Using the Administrative Module 15 How to See Which Users Have Completed Courses There are three ways to see which Users have completed courses. You can look-up test results by... Organization... and view a report that lists the results for: All Users at the location & all of the courses assigned to them. User One User at the location & all of the courses assigned to him or her. Course All Users at the location & one specific course. A) To see which Users have completed courses by organization (location/branch): 1. Under the Organization section, click View Organization and Test Results.

Armatus Instructional Manual Using the Administrative Module 16 2. The next screen will provide you with all-inclusive data about your location.

16 Armatus Instructional Manual Using the Administrative Module The next screen will provide you with all-inclusive data about your location. The data is listed alphabetically (by User s last name). Simply scroll down to see the date that each User completed each course. If they have not completed the courses, Incomplete will be shown under Status. You can also export this information to a spreadsheet, we ll discuss this in the next section, How to Export Data and Print Reports. Note: We have received requests from our clients to include all data for all locations/branches on one report within the Administrative Module. This feature is not available because of the size of the reports. If you would like a report for all data (all Users and all courses) for all locations/branches, please let us know. We will be glad to create a customized report for you and to send it to you via .

Armatus Instructional Manual Using the Administrative Module 17 B) To see which courses a specific User has completed: 1. Under the User section, click on View User and Test Results. 2.

17 Armatus Instructional Manual Using the Administrative Module 17 B) To see which courses a specific User has completed: 1. Under the User section, click on View User and Test Results. 2. Use the Search Screen to look up the User s record. 3. Click on the User s last name. 4. Scroll down to view the courses the User has completed. 5. If you would like to view results for another User, click View Another User. If you would like to return to the menu, click Return to Menu.

18 Armatus Instructional Manual Using the Administrative Module 18 C) To see which Users have completed a specific course: 1. Under the User section, click on View Course and Test Results. 2. Click on the name of the course for which you would like to view information.

Armatus Instructional Manual Using the Administrative Module 19 3.

19 Armatus Instructional Manual Using the Administrative Module The next screen will show you which Users have completed the course. 4. To view another course, click View Another Course. To return to the menu, click Return to Menu.

Armatus Instructional Manual Using the Administrative Module 20 How to Export Data and Print Reports There are two ways to export data from the Administrative Module to an Excel spreadsheet.

20 Armatus Instructional Manual Using the Administrative Module 20 How to Export Data and Print Reports There are two ways to export data from the Administrative Module to an Excel spreadsheet. Once you have exported the data to a spreadsheet, you can print hard copies for your records and save the file for later use. A) To export and print a report by organization: 1. Under the Organization section, click on View Organization and Test Results. 2. View the results. 3. Scroll down until you see the brown Export to Excel Spreadsheet box. Click the box.

Armatus Instructional Manual Using the Administrative Module 21 4. A Windows prompt will appear asking you if you want to save or open the file. Click Save. 5.

21 Armatus Instructional Manual Using the Administrative Module A Windows prompt will appear asking you if you want to save or open the file. Click Save. 5. Save the Excel spreadsheet to your computer. 6. Open the spreadsheet as you would any other Excel spreadsheet. You can now print the report and sort and format the data.

Armatus Instructional Manual Using the Administrative Module 22 How to Manage Multiple Locations If you are the Armatus Administrator for more than one location, an intermediate Search Screen will

22 Armatus Instructional Manual Using the Administrative Module 22 How to Manage Multiple Locations If you are the Armatus Administrator for more than one location, an intermediate Search Screen will open after you click on the links on the Administrative Module Menu. Follow the instructions below to view your results: 1. At the Search Screen, type the name of the location you are looking for or click the first letter of the location s name. Example: Click A for Armatus Trial Accounts. 2. Click the name of the organization of interest. 3. Follow the steps to view or modify the information.

23 Armatus Instructional Manual Using the Administrative Module 23 Additional Support For additional information about topics not covered in this guide, please contact Angela Adams, Armatus Coordinator, at or

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