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1 Table of Contents Healthy Start Prenatal Provider Screening Website... 2 Searching for a Provider Among All Providers in Florida... 5 Adding a New Provider Updating an Existing Provider Exporting your county s list to excel Step Step Step County List in Excel Helpful Hints Time-out Feature Additional Help Data Issues PDI for webite 1

2 Healthy Start Prenatal Provider Screening Website You can access the Healthy Start Prenatal Screening Database by typing the following URL in the address bar: and press enter. Welcome to the Healthy Start Prenatal Screening Provider Database! This website will allow you to search for information on all Healthy Start Prenatal Screening providers in Florida. You can search for a provider using the Provider ID, Provider/ Facility name, Street Address, Telephone Number, City, or County. The Healthy Start Prenatal Screening Provider website will also allow you to add providers or provider information for providers located in your county. A user name and password will be required before using the Healthy Start Prenatal Screening Provider website, the user name will be the name of your county and the initial password will be provided by from the Office of Planning, Evaluation & Data Analysis. PDI for webite 2

3 Immediately after logging in you will be prompted to change your password. The password is case sensitive, and must be between five (5) and ten (10) characters long. Should you forget your password please contact any of the following individuals at the Office of Planning, Evaluation, and Data Analysis: Joni Fulford, Chris Keller, or Ali Gilmore. These individuals may be reached via telephone at (850) or Suncom PDI for webite 3

4 The Healthy Start Prenatal Provider Administration Screening in the illustration below is the primary navigation page. From here you can search for all providers in Florida whose information has been supplied by the County Health Departments or Healthy Start Coalitions. Also, you have the ability to update or add provider information for providers located in your county. PDI for webite 4

5 Searching for a Provider Among All Providers in Florida If you receive a Prenatal Screening Instrument from a provider who isn t in your local HCMS system, this website will be helpful to search for the correct provider information. There are six (6) search criteria used to search for a provider: 1. Provider ID 2. Provider /Facility Name 3. Street Address 4. Telephone Number 5. City 6. County Name The instructions for searching by each category are listed below: 1. Provider ID Use the drop down box and select the field indicating Provider ID to search by provider ID. Then type in the provider ID in the box located beneath search terms provided, and click search. A list of all providers whose provider id contains the search criteria will appear. To see the details for a particular provider, click on the provider/facility name. PDI for webite 5

6 When you are finished searching for a provider s information, use the back button to return to the primary navigation page. Then you can either log off by clicking the words sign out at the bottom left of your screen, or at the top right you can click on Add a provider if you wish to add a provider or you can click Update existing provider to update a provider. 2. Provider /Facility Name - Use the drop down box and select the field indicating provider/ facility name to search by provider/facility name. In the space provided enter any part of the provider s name and you ll get a list of all providers who have that string of characters anywhere in their name. The illustration on the following page shows, if you type the word West in the search field, a list of all providers in Florida with West anywhere in their name will be displayed. PDI for webite 6

7 You can view the details of a provider by clicking on the Provider/ Facility name. When you are done, select back on the top of your browser to return to the Healthy Start Provider Prenatal Administration Screen. PDI for webite 7

8 If you would like to do another search enter the new search criteria. When you are finished searching for a provider s information, you can either log off by clicking the words sign out at the bottom left of your screen, or at the top left you can click on Add a provider if you wish to add a provider or Update existing provider to update a provider. PDI for webite 8

9 3. Street Address To search by the provider s street address, use the drop down box to select street address. In the space provided, enter as much of the provider s street address in the space provided as you can. You will get a list of providers who have that string of characters anywhere in their name. For example, if you type NW 57 th ST in the search field, you will get a list of all providers with NW 57 th ST in their address. This provider is located at 807 NW 57 th ST. To see the details for a provider, click on the provider/facility name. If you would like to do another search enter in the new search criteria. When you are finished searching for a provider s information, you can either log off by clicking the words sign out at the bottom left of your screen, or at the top left you can click on Add a provider if you wish to add a provider or you can click Update existing provider to update a provider. PDI for webite 9

10 4. Telephone Number To search by telephone number, use the drop down box to select the Phone number. In the space provided, enter the phone number as shown (xxx)xxx-xxxx and click on search. Leaving out the parentheses around the area code or putting a space between the area code and the number will lead to an unsuccessful search.when entering the phone number be sure to include parentheses around the area code and do not leave any spaces between the numbers, parentheses, or the dash. In the event when the entire phone number is unknown, you can search on a portion of the telephone number. The illustration below shows a search only on area code (904). To see the details for a provider, click on the provider s /facility name. A list of all providers with the (904) area code will appear. To see the details for a particular provider, click on the provider s name. If you would like to do another search enter in the new search criteria. When you are finished searching for a provider s information, you can either log off by clicking the words sign out at the bottom left of your screen. If you wish to add a provider you can click on Add a provider or to update a provider click on Update existing provider to update a provider. PDI for webite 10

11 5. City To search for all providers in a particular city, click on City from the drop down box. In the space provided enter the city. The illustration below shows all of the Healthy Start Provider s for the city of Jacksonville. To see the details for a provider, click on the provider s/facility name. If you would like to do another search enter in the new search criteria. When you are finished searching for a provider s information, you can either log off by clicking the words sign out at the bottom left of your screen, or at the top left you can click on Add a provider if you wish to add a provider or you can click Update existing provider to update a provider. PDI for webite 11

12 6. County Name - To search for all providers in a particular County, click on County from the drop down box. The illustration below shows all of the Healthy Start Provider s in Duval County. To see the details for a provider, click on the provider s /facility name. If you would like to do another search enter in the new search criteria. When you are finished searching for a provider s information, you can either log off by clicking the words sign out at the bottom left of your screen, or at the top left you can click on Add a provider if you wish to add a provider or you can click Update existing provider to update a provider. PDI for webite 12

13 Adding a New Provider Before adding a new provider, search the field names and enter the appropriate Search Criteria to verify that you aren t adding a duplicate provider. This can be done by using the search instructions previously described in this document. Once you have verified that you aren t entering a duplicate record click on Add a New Provider on the Healthy Start Prenatal Providers Administration Screen. You should only be able to add providers that are located in your county. Enter the provider s information into each blank field in the window. When you are finished, click on submit. The fields with an asterisk are required. You will not be able to submit the information until all required fields are completed. PDI for webite 13

14 Updating an Existing Provider To update existing provider information in your county, click on Update existing provider on the Healthy Start Prenatal Screening Administration Page. You can only update information for providers located in your county. Click the provider s name if you wish to update. Update the information in the appropriate fields and click on submit. All required fields will need to be completed before information can be submitted. Click on submit to save your changes. Any of these fields can be sorted either in ascending or descending order in the database or exported to an Excel worksheet for printing or other manipulation. PDI for webite 14

15 In the illustration below Duval County is used. Click on the Back Button to return to the print screen. Then select main page to return to the Healthy Start Prenatal Administration Screen. PDI for webite 15

16 Exporting your county s list to excel This is an extremely simple process! Step 1 Click on the Export to Excel link. After clicking on the Export to Excel link the File Download dialogue box will appear PDI for webite 16

17 Step 2 From the File Download dialogue box, select Save. This invokes the Save As dialogue box. The Save As dialogue box allows you to choose a folder to save the data that you are exporting. Once the desired location has been selected, click the Save command button to start the Export process. Step 3 Depending on your system configuration the Download window may appear. This window is used to provide visual feedback to the status of the Excel Export process. Should you receive this prompt; choose the Open command button to complete the Export to Excel process. PDI for webite 17

18 . After completion, the data that was chosen to be exported should now be stored on your computer and shown in Microsoft Excel as shown on the next page. PDI for webite 18

19 County List in Excel PDI for webite 19

20 Helpful Hints Time-out Feature After twenty (20) minutes or more of inactivity your session will expire. What this simply means is that after 20 minutes of inactivity you will have to logon again. Additional Help Additional help may be obtained by contacting Ali Gilmore at the Office of Planning Evaluation and Data Analysis (850) Data Issues To ensure that the most recent data is always available on your browser. Open Internet Explorer then choose Tools Internet Options Settings. From the Setting dialogue box choose the Every visit to Page option. PDI for webite 20