Biz Storage File Share User s Manual

Transcription

1 Biz Storage File Share User s Manual ~BizDrive Function~ Note: If you have any questions, please ask your site administrator of Biz Storage File Share. ShareStage ASP Service changed its named to Biz Storage File Share in April, 202. Last updated: 207/9/26 NTT Communications Corporation

2 Table of Contents 3. BizDrive Function 3-. List of root folders 3-2. List of subfolders 3-3. Types of users 3-4. Folder's permission level 3-5. Permission of each user 3-6. Adding participant users 3-7. Adding participant users (batch registration with a CSV file) 3-8. Changing the permission levels of participant users 3-9. Unregistering participant users 3-0. Types of Uploading Methods and Sizes of Uploadable Files 3-. Drag and Drop for Uploading (List of Files and Folders) 3-2. Drag and Drop for Uploading (HTML5) 3-3. Uploading Files by Drag-and-Drop (ActiveX) 3-4. Specifying Files One by One for Uploading 3-5. Changing the root folder settings 3-6. Creating a subfolder 3-7. Changing subfolder settings 3-8. Changing file settings 3-9. Downloading files/folders Copying files/folders 3-2. Moving files/folders Deleting files/folders Browsing and deleting file histories Locking and unlocking files/folders Sorting files/folders Viewing the WebDAV URL Extracting and downloading root folder information P.2

3 3-. List of root folders Biz Storage File Share allows you to share files securely with other ID owners by using the BizDrive function. Clicking BizDrive displays a list of root folders that you can access. P.3

4 3-2. List of subfolders Clicking a root folder name in the list of root folders displays a list of subfolders under the folder. P.4

5 3-3. Types of users The system administrator creates a root folder at the system administrator site in advance and determines who will be the administrative users for the root folder. 2 The administrative user adds participant users who share the files in the root folder and gives permission to each participant user. + System administrator Create a root folder Determine administrative users Administrative user Root folder Add participant users and give permission to them Eight permission levels are available for participant users: Full, Change, Change2, Change3, Change4, View, UP, and None. Permission High Low Participant user permission level Full Change (changing files and folders allowed) Change2 (deletion not allowed) Change3 (folder creation not allowed) Change4 (deletion and folder creation not allowed) View UP None Permission details Allows changing information about a root folder, adding and changing permission of participant users, creating folders and changing information about them, uploading, downloading, copying, moving and deleting files. Allows unlocking the file or folder that has been locked by any other user but cannot lock or unlock a root folder. Allows creating folders and changing information about them, uploading, downloading, copying, moving and deleting files. All file operations are possible. Allows creating folders, uploading, downloading, and copying files. Does not allow moving and deleting files or folders. Allows uploading, downloading, and copying, moving and deleting files. Does not allow creating folders and changing information about them. Allows uploading, downloading, and copying files. Does not allow creating folders and changing information about them, moving and deleting files or folders. Allows downloading and copying files only. Only allows uploading files from the Web browser. No files in the folder can be viewed. When an UP user connects to Biz Storage File Share via WebDAV, no folders can be viewed. No operation is possible. No folders can be viewed. Administrative user Allows the following operations: ) changing information about a root folder, 2) outputting folder configuration and folder information to a CSV file, 3) adding and changing permission of participant users, 4) creating folders and changing information about them, 5) uploading, downloading, copying, moving, and deleting files. Allows unlocking the file or folder that has been locked by any other user and can lock or unlock a root folder. P.5

6 3-4. Folder s permission level You can set permission for each participant user set in a subfolder. In the example below, a subfolder is created under a root folder. Exception: In the case of UP or None permission Root folder Root folder Change Subfolder Even if the root folder is set to Change, a higher permission level (Full) can be set in a subfolder. Full A higher permission level than the upper folder can be set in a subfolder. UP or None When the root folder is set to UP, only UP or None can be set in a subfolder. When the root folder is set to None, only None can be set in a subfolder. Subfolder Only UP or None can be set. Note that the permission level that can be set in a subfolder varies depending on the setting of the upper folder. P.6

7 3-5. Permission of each user Permission of Administrative Users and Participant Users Yes: Possible in Web browser and WebDAV. Web: Possible only in Web browser. No: Impossible Access permission Operation Description Administr ative user Full Change Change2 Change3 Change4 View UP None List display* Display a list of files and/or folders Yes Yes Yes Yes Yes Yes Yes Web No WebDAV URL display Display the URL to connect as a WebDAV client Web Web Web Web Web Web Web No No Extract root folder Information Download root folder Information Extract configuration and information to a CSV file about root folders and all subfolders Download the information about the root folders that you selected in the List of Root Folders window Yes No No No No No No No No Yes No No No No No No No No Edit a root folder Change a root folder name, comments, and upload and notification settings Web Web No No No No No No No Add participant users Add users to the root folder Web Web No No No No No No No Change permission*2 Change the permission of participant users in a root folder or subfolder Web Web No No No No No No No Create a folder Create a subfolder Yes Yes Yes Yes No No No No No Edit a folder*3 Change a folder name or comments Yes Yes Yes Yes Web Web No No No Edit a file*3 Change a file name or comments Yes Yes Yes Yes Yes Yes No No No History display Display a file history and download history Web Web Web Web Web Web Web No No Upload*4 Upload files/folders Yes Yes Yes Yes Yes Yes No Web No Download Download files/folders Yes Yes Yes Yes Yes Yes Yes No No Copy*5 Copy files/folders Yes Yes Yes Yes Yes Yes Yes No No Move*5 Move files/folders Yes Yes Yes No Yes No No No No Delete Delete files/folders Yes Yes Yes No Yes No No No No Lock*6 Lock root folders Web No No No No No No No No Lock files/folders Web Web Web Web Web Web No No No Unlock Unlock root folders Web No No No No No No No No Unlock files/folders Web Web Web Web Web Web No No No * When connecting via WebDAV, a folder whose upload setting is Alias is not displayed in the list. *2 A user cannot change his own permission. The Administrative user cannot be changed to any other permission level. *3 Only file names or folder names can be changed from WebDAV. Comments can be changed only from the Web browser. *4 A user with Change3 or Change4 permission cannot create a folder. If such a user wants to upload a folder and he must create a new folder in the upload destination, he cannot upload the files in the folder. If the upload destination has a folder with the same name and the user has permission to upload, he can upload the files in the folder. *5 You may not be able to copy or move a file or folder depending on the permission given to the copy- or move-destination root folder or subfolder. *6 A folder that includes a locked file or folder cannot be locked. *7 Administrative user or Full permission can unlock a file or folder that has been locked by any other user. A user with any other permission level only can unlock a file or folder that he himself has locked. P.7

8 3-6. Adding participant users () Add participant users to each root folder. Click Add users in the list of root folders. P.8

9 3-6. Adding participant users (2) 2 When you want to add more than one user at a time, click Select users and go to 4. To add a single user, enter the user s ID or address. 3 Click Add to list and go to P.9

10 3-6. Adding participant users (3) 4 Enter the user s ID and a part of the user name or address, and click Search. 5 A list of candidate users that match the condition is displayed. You can select multiple users by holding down the Ctrl key. 6 Click Add. 7 When you click OK, the Add user window appears again P.0

11 3-6. Adding participant users (4) 8 The specified users are added to the Participating user addition list. Select permission from Full, Change, Change2, Change3, Change4, View, UP, and None. The same permission level is given to the specified users by selecting a permission from Batch selection of permission. 9 Click Add users. 8 9 P.

12 Obtain the sample download, and decompress it. 3. BizDrive Functions 3-7. Adding participant users (batch registration with a CSV file) 2 Edit the sample CSV file to create an actual CSV file. Then, click Browse, select the actual CSV file in the dialog box that opens, and click Open. 3 Determine how the user permission will be set by selecting either Set the specified authority for root folders and subfolders or Set the specified authority for root folders, and no authority for subfolders. 4 Click Register. If the CSV file is normally accepted, the List of Root Folders window appears again. Note: Because batch registration starts at 0-minute intervals, processing of a CSV file accepted by the system might not start for a maximum of 0 minutes. Before the system starts processing an accepted CSV file, the system cannot accept another CSV file with the same name. To add userregistration CSV files in a shorter period than 0 minutes, make sure that all of their names are different Because batch registration starts at 0-minute intervals, registration might not be completed soon after you click Register. Batch registration results are reported by . P.2

13 Click Change permissions in a list of root folders. 3. BizDrive Function 3-8. Changing the permission levels of participant users () P.3

14 3-8. Changing the permission levels of participant users (2) 2 Select This folder only or This folder and all subfolders for Permission change applied to. See the next page for how permission is applied. 3 Select permission from Full, Change, Change2, Change3, Change4, View, UP and None. Clicking Batch change of permission allows you to change the permission for all the listed users. 4 Click Change permissions P.4

15 3-8. Changing the permission levels of participant users (3) Permission change applied to: Change to a higher permission level (Set level > selected level) No permission level change (Set level = selected level) Change to a lower permission level other than UP or None (Set level > selected level) Change to lower permission level UP (Set level > selected level) Change to lower permission level None (Set level > selected level) This folder only (Only the permission level of this folder is changed) The permission level of the users who share the subfolder is not changed. The permission level of the users who share the subfolder is not changed. The permission level of the users who share the subfolder is not changed. This folder and all subfolders (The permission level of this folder and its subfolders is changed) The permission level of the users who share the subfolder is not changed if it is higher than the selected level. The permission level of the users who share the subfolder is changed if it is lower than the selected level. The permission level of all the subfolders is changed to the selected level. The permission level of the users who share the subfolder is changed to the selected level if it is higher than the selected level. The permission level of the users who share the subfolder is not changed if it is lower than the selected level. The permission level of all the users except those set to None in the subfolders is changed to UP. The permission level of all the users in the subfolders is changed to None. P.5

16 Click Change permissions in a list of root folders. 3. BizDrive Function 3-9. Unregistering participant users () P.6

17 3-9. Unregistering participant users (2) 2 Select the users to be unregistered. 3 Click Remove users. 2 3 P.7

18 3-0. Types of Uploading Methods and Sizes of Uploadable Files You have four options to upload files and folders. Different uploading methods are supported by different web browsers. You should decide how you upload files and folders depending on your environment. Method of Uploading Supported Web Browser Availability of Function to Notify Users of Uploaded Files Uploading Folder Size of Uploadable File (Restriction by System) Drag and drop to upload (List of Files and Folders) ( ) Internet Explorer 0.0/.0 Google Chrome m Firefox Safari 7. Not available Available to Chrome only Up to 2GB per file 3 4 Drag and drop to upload (HTML5) ( ) Internet Explorer 0.0/.0 Google Chrome m Firefox Safari 7. Available 2 Available to Chrome only Up to 2GB per file 3 4 Drag and drop to upload (ActiveX) Internet Explorer Available 2 Available Up to GB per file 3 4 Specifying files one by one for uploading Internet Explorer 0.0/.0 Google Chrome m Firefox Safari 7. Available 2 Not available Up to 2GB per file 3 4 You cannot use Internet Explorer 7/8/9 for this uploading method. 2 If the system administrator has set [None] in the [Notification of members] column, you cannot use this function. 3 This is a restriction by the system. The file size of Uploadable files may differ depending on web browsers. This function is based on the web technology and does not have any function to control retransmission etc. So, the maximum size of Uploadable files is not guaranteed. 4 You cannot upload a file if the size of the file you want to upload exceeds the free space in the Root folder. P.8

19 3-. Drag and Drop for Uploading (List of Files and Folders) Drag and drop the files you want to upload to the upload area. Chrome is the only web browser that can upload folders. Upload area P.9

20 Go to the folder you want to upload and click Upload. 3. BizDrive Function 3-2. Drag and Drop for Uploading (HTML5) () P.20

21 3-2. Drag and Drop for Uploading (HTML5) (2) 2 Click on the [Drag & Drop (HTML5)] tab if it is not selected. 2 3 To notify the members that you have uploaded files, select Send in the field Notification of members and specify subject line, and Message. 4 Upload area 4 Drag and drop the files you want to upload to the upload area. If the upload setting of the root folder is Overwrite, the For an overwrite setup, when a file with the same name exists, it is overwritten message is displayed. 3 P.2

22 3-3. Uploading Files by Drag-and-Drop (ActiveX) () Go to the folder you want to upload and click Upload. P.22

23 3-3. Uploading Files by Drag-and-Drop (ActiveX) (2) 2 Click on the [Drag & Drop (ActiveX)] tab if it is not selected To notify the members that you have uploaded files, select Send in the field Notification of members and specify subject line, and Message. 4 Drag and drop the files or folders. If the upload setting of the root folder is Overwrite, the For an overwrite setup, when a file with the same name exists, it is overwritten message is displayed. P.23

24 Go to the folder you want to upload and click Upload. 3. BizDrive Function 3-4. Specifying Files One by One for Uploading () P.24

25 3-4. Specifying Files One by One for Uploading (2) 2 Click on the [Specify files individually] tab if it is not selected. 3 Write comments if any To notify the members that you have uploaded a file, select Send in the Notifucation of members field and specify subject line, and Message. 5 Click Upload. If the upload setting of the root folder is Overwrite, the For an overwrite setup, when a file with the same name exists, it is overwritten message is displayed. 5 6 P.25

26 3-5. Changing the root folder settings Click Edit in a list of root folders. 2 Specify the folder name, comments, upload setting, and upload notification setting. 3 Click Change. Upload setting: Overwrite If a file having the same name is uploaded, the file is overwritten. When you upload a file via a browser, no overwrite confirmation dialog is displayed. To prevent overwriting a file by mistake, set the generation of file revision. Alias If a file having the same name is to be uploaded, the newer file is uploaded with the file name appended with a serial number. When you connect as a WebDAV client, a folder whose upload setting is Alias is not displayed P.26

27 Click Create folder in the list of subfolders. 2 Set the folder name, comments and permission. 3 Click Create New Folder. 3. BizDrive Function 3-6. Creating a subfolder 2 3 P.27

28 Click Edit for the target subfolder in the list of subfolders. 2 Specify a file name and comments. 3. BizDrive Function 3-7. Changing subfolder settings () 3 Select This folder only or This folder and all subfolders for Permission change applied to. See the next page for how permission is applied. 4 Select permission from Full, Change, Change2, Change3, Change4, View, UP and None. Clicking Batch change of permission allows you to change the permission for all the listed users. 5 Click Edit A subfolder under a folder whose permission is UP or None, the same permission level is taken over and you cannot change to another permission level. (For details, see 3-4, Folder s permission level.) 5 P.28

29 3-7. Changing subfolder settings (2) Permission change applied to: Change to a higher permission level (Set level > selected level) No permission level change (Set level = selected level) Change to a lower permission level other than UP or None (Set level > selected level) Change to lower permission level UP (Set level > selected level) Change to lower permission level None (Set level > selected level) This folder only (Only the permission level of this folder is changed) The permission level of the users who share the subfolder is not changed. The permission level of the users who share the subfolder is not changed. The permission level of the users who share the subfolder is not changed. This folder and all subfolders (The permission level of this folder and its subfolders is changed) The permission level of the users who share the subfolder is not changed if it is higher than the selected level. The permission level of the users who share the subfolder is changed if it is lower than the selected level. The permission level of all the subfolders is changed to the selected level. The permission level of the users who share the subfolder is changed to the selected level if it is higher than the selected level. The permission level of the users who share the subfolder is not changed if it is lower than the selected level. The permission level of all the users except those set to None in the subfolders is changed to UP. The permission level of all the users in the subfolders is changed to None. P.29

30 Click Edit for the target file in the list of subfolders. 2 Specify a file name and comments. 3. BizDrive Function 3-8. Changing file settings 3 To notify the members that you have edited file settings, select Send in the field Notification of members and specify subject line, and Message. 4 Click Edit P.30

31 3-9. Downloading files/folders Select files or folders to be downloaded. You can select more than one file and/or folder and download them in a batch operation. Note: When you download one file, there is no limit on the size of the file. When you download multiple files, the maximum number of files you can download at one time is 300 and the total size of the files must not exceed 2GB. 2 Click Download. 2 P.3

32 3-20. Copying files/folders Select the files and/or folders to be copied. 2 Click Copy. 3 Select Destination root folder and Destination folder. 4 Click Copy P.32

33 3-2. Moving files/folders Select files and/or folders to be moved. 2 Click Move. 3 Select Destination root folder and Destination folder. 4 Click Move P.33

34 3-22. Deleting files/folders Select files and/or folders to be deleted. 2 Click Delete. 2 P.34

35 3-23. Browsing and deleting file histories () Click History in the rightmost column for the file whose history you want to browse or delete. P.35

36 2 Select the histories you want to delete. 3 Click Delete. 3. BizDrive Function Browsing and deleting file histories (2) 3 2 P.36

37 3-24. Locking and unlocking files/folders Select the files you want to lock or unlock in the list of root folders or subfolders. 2 Click Lock or Unlock. A key icon is displayed beside the file name of a locked file. Placing your cursor on the key icon shows who locked the file. Only the person who locked the file can overwrite or upload the locked file or the files under the locked folder. You can unlock a locked file by overwriting it from a browser but the file remained locked if you overwrite it from WebDAV. The person who locked the file or a user with Full permission can unlock a file. 2 List of subfolders 2 List of root folders Placing your mouse on the lock icon displays the name or ID of the user who locked the file. P.37

38 3-25. Sorting files/folders Click Folder name or Last update in a list of root folders. Click File name, Last update or Size in a list of subfolders. Note: Each time you click the button, the files and folders are sorted in descending order or ascending order. List of subfolders List of root folders P.38

39 3-26. Viewing the WebDAV URL () You can view the URL to connect to Biz Storage File Share via WebDAV. Click WebDAV URL in a list of root folders or in a list of subfolders. List of subfolders List of root folders P.39

40 3-26. Viewing the WebDAV URL (2) 2 WebDAV s URL is shown. 2 P.40

41 3-27. Extracting and downloading root folder information () You can extract information about root folders, and can download the extracted information as two CSV files. Permission of each user Information of all subfolders and files Flow of tasks for extracting and downloading root folder information The user selects the target root folders, and reserves a task that extracts information from them. 2 The system extracts information from the root folders (by running batch processes at 0-minute intervals), and creates a CSV file. 3 The user downloads the CSV file compressed in ZIP format using the Download Extracted Information window. Permission of each user The following 4 types of information can be extracted. Root folder name Folder path User ID Permission level Sample CSV file ルートフォルダ,,user, ルートフォルダ,,user2,2 ルートフォルダ,/ フォルダ/,user, ルートフォルダ,/ フォルダ/,user2,2 ルートフォルダ,/ フォルダ2/,user,6 ルートフォルダ,/ フォルダ2/,user2,6 ルートフォルダ,/ フォルダ/ フォルダ3/,user, ルートフォルダ,/ フォルダ/ フォルダ3/,user2,7 ルートフォルダ2,,user, ルートフォルダ2,,user2,2 P.4

42 3-27. Extracting and downloading root folder information () Information of all subfolders and files The following 3 types of information can be extracted. Root folder name Folder path File name File size Update date Updater Lock status Number of backups Total backup size Maximum size Upload mode Notification mode Comment Sample CSV file ルートフォルダ,,,,203/6/ 2:00,,0,,,256,0,3, ルートフォルダのコメント ルートフォルダ,/ フォルダ/,,,203/6/ 2:00, 更新太郎,0,,,,, フォルダのコメント ルートフォルダ,/ フォルダ/,file.txt,0,203/6/ 2:00, 更新太郎,0,0,0,,, file.txtのコメント ルートフォルダ,/ フォルダ2/,,,203/6/ 2:00, 更新太郎,,,,,, フォルダ2のコメント ルートフォルダ,/ フォルダ2/,picture.jpg,000,203/6/ 2:00, 更新太郎,,0,0,,, picture.jpgのコメント ルートフォルダ,/ フォルダ/ フォルダ3/,,,203/6/ 2:00, 更新太郎,0,,,,, フォルダ3のコメント ルートフォルダ,/ フォルダ/ フォルダ3/,excel.xls,00,203/6/ 2:00, 更新太郎,0,0,000,,, excel.xlsのコメント ルートフォルダ2,,,,203/6/ 2:00,,0,,,,0,0, ルートフォルダ2のコメント ルートフォルダ2,/ フォルダ4/,,,203/6/ 2:00, 山田花子,0,,,,, フォルダ4のコメント P.42

43 3-27. Extracting and downloading root folder information (2) In the List of Root Folders window, select the root folders for which you want to extract information. 2Click Extract Root-Folder Information. When reservation for root-folder information extraction is completed, the following message appears: Extraction of information about the specified root folders was scheduled. 2 Because extraction of root-folder information can start as batch processing at 0-minute intervals, extraction might not be completed soon. P.43

44 3-27. Extracting and downloading root folder information (3) 3When0 minutes have passed after you reserved a root-folder information extraction task, click Download Extracted Information in the List of Root Folders window. 4When extracted root folder information is ready for downloading, click Download to download the ZIP file that contains the extracted information. 3 5The system can hold a maximum of 20 download files, including those whose status is Downloading and Failed. After you download files, delete them by clicking Delete. Note: Download files will be deleted automatically when a week (68 hours) has passed after creation. 4 5 If the total number of extraction-target lines exceeds 00,000, attempts to extract root folder information will be "Failed". If extraction fails, select fewer root folders so that the total number of extraction-target lines does not exceed 00,000, and try again. P.44