Biz Storage File Share User s Manual

Transcription

1 Biz Storage File Share User s Manual ~Logging In and Setting Personal Information~ Note: If you have any questions, please ask your site administrator of Biz Storage File Share. ShareStage ASP Service changed its named to Biz Storage File Share in April, 202. Last updated: 208/7/8 NTT Communications Corporation

2 Table of Contents About the User Environment. Logging In and Setting Personal Information -. Logging in -2. Signing up -3. If you forget your password -4. Home screen -5. If you are permitted to use this site for a limited time -6. Changing your password -7. Changing your user name -8. Changing your registered address -9. Changing the language setting -0.Unlocking an account P.2

3 About the User Environment To use the Biz Storage File Share, you must have an Internet connection (a broadband connection such as ADSL is recommended) and the following operating environment. Note: You can still use the Biz Storage File Share even without the following environment, but some functions might not be available. Browser requirements (environment validated by NTT Com) Web Browser Version Supported OS Web Browser Setting Internet Explorer.0 Windows 7 / 8. / Windows 0 SSL communication allowed Google Chrome Windows 7 Session cookie allowed JavaScript allowed Firefox Windows 7 Safari. Mac OS X Environment for WebDAV clients (environment validated by NTT Com) WebDAV Client Standard function of Windows Supported OS Windows 7 SP P.3

4 On the use of Biz Storage File Share About File Name Length Windows: 255 characters by one byte (including path name & extension ) Macintosh: 255 characters by one byte (including extension ) Unusable characters / :, ; *? < > # % backslash, machine dependent characters, About Password password should be set : Number of characters: ~6 Usable character: alphabet, numbers A capital letter and lower-case are classified. In case the number of characters and combination are restricted by administrator, Please contact to Site Administrator who sent your ID and initial password to you. If you have any questions, please contact to Site Administrator who sent your ID and initial password to you. P.4

5 On the use of Biz Storage File Share In Biz Storage File Share, the maximum uploadable/downloadable file size varies depending on the uploading/downloading method used. The restriction by the system is shown below. (Note that the system uses the web technology and does not have any function to control retransmission etc., and use of the system for the maximum file sizes is not guaranteed.) Uploading Downloading Specifying files D&D(HTML5) D&D(ActiveX) Individual Batch BizDrive Maximum 0 files up to 2GB in total; up to 2GB per file Up to 2GB per file Up to GB per file Up to 2GB per file Maximum 300 files up to 2GB in total (the files will be compressed into a zip file) ShareDisk Maximum 0 files up to 2GB in total; up to 2GB per file Maximum 0 files up to 2GB in total; up to 2GB per file Up to 2GB per file Maximum 0 files up to 2GB in total (the files will be compressed into a zip file) P.5

6 Visit (### is a string of one-byte alphanumeric characters specified by system administrator ). 2-4 Enter your ID and password, and click Login.. Logging In and Setting Personal Information -. Logging in Note: If the site administrator has set a password expiration date, a warning message will begin to appear in a pop-up window after login seven days before the password expires. Name and logo of our partner company Messages of interest to all users appear here. Tip: If you cannot log in The account is locked. The account is locked if you enter an incorrect password more than the predetermined number of times. In this event, contact the site administrator and ask the administrator to unlock the account. 2 The IP address is outside the allowed range or access was attempted during a time when access was not allowed. In either of these cases, login is not possible. Check the message and contact the site administrator. 3 You have forgotten your password. Click Forget Your Password? and enter the necessary information. A temporary password will be sent to the registered address. P.6

7 -2. Signing up (how to register users) () Note: Depending on the settings specified by the site administrator, signup may not be necessary. On the Biz Storage File Share top page, enter your Biz Storage File Share user ID and a temporary password to log in. Note: If the site administrator settings are such that the user agreement is not displayed, the Register an address section automatically appears. Carefully read the user agreement and click Accept. P.7

8 -2. Signing up (how to register users) (2) Specify the address to which group notifications and Biz Storage File Share messages are to be sent. 2 Enter the address you want to register in Biz Storage File Share. The Typed or selected address box shows the address set by the ID issuer when the ID issuer registered the ID. Note: Make sure to enter the address correctly. 3 Click Confirm Settings. In the registration confirmation window, check the address and click Register. If a keyword needs to be entered to register the specified address: You will receive a Keyword for confirming user registration containing a keyword. 2 3 P.8

9 -2. Signing up (how to register users) (3) If a keyword needs to be entered to register the specified address: You will receive a Keyword for confirming user registration containing a keyword. 4 Enter the keyword provided in the Keyword for confirming user registration , and click Register (see figure). Notes: If you accidentally close the keyword entry window while you are checking the confirmation , click the URL appearing in the text, and enter the login ID and temporary password to log in. A keyword is used only once to confirm the new address that is registered. Because keywords are not passwords, passwords are not changed. 4 If you do not receive the confirmation Generally, this is sent immediately. However, transmission can sometimes be delayed. If the does not arrive at the registered address after a while, click Reset and Confirm Address and specify your address again. P.9

10 -2. Signing up (how to register users) (4) Register the user settings. 5 Enter your password and user name. Click Confirm Settings. 6 Check the information displayed in the registration confirmation window, and click Register to complete the registration for login. Note: Items with asterisks (*) are mandatory. Make sure you enter them User registration is complete. Go to the home screen. P.0

11 -3. If you forget your password () In the login window, click Forget Your Password?. P.

12 -3. If you forget your password (2) 2 Enter your user ID and click Next. 3 In the password issuance window, click Issue New Password. 4 A temporary password is sent to the registered address. 5 After checking the temporary password in the , use it to log in to Biz Storage File Share and then specify a new password. suzuki P.2

13 P.3. Logging In and Setting Personal Information -4. Home screen The following home screen appears after you log in. - 5 You can check the messages from the site administrator, new items in GroupDisk, new recommended files, and information about usage. When you click a link, you are taken to the relevant page. 6 If you want to upload, download, or send files, click GroupDisk or MyDisk Messages from the administrator This section displays messages from the site administrator. Information about usage You can specify or check personal information, create groups, change group settings, check disk usage, and last login. 3 4 New Items in BizDrive You can view the files that have been uploaded to BizDrive. New Items in GroupDisk You can view the files that have been uploaded to GroupDisk and information about members registered in the group. 5 New recommendations This section displays new recommendations from others. You can also check the files you have recommended.

14 -5. If you are permitted to use this site for a limited time If you are permitted to use this site for a limited time, the expiry date is displayed at the top of every page after logging onto the site. 2If you are permitted to use this site for a limited time, the expiry date is displayed in a pop-up window for a week before the day. After expiry date, the User ID can not be used anymore. Please contact the site administrator, if you would like to know the details. P.4

15 -6. Changing your password If you want to change your password, on the home screen that appears after login, in the Information section on the left, click Check and Edit Registered Information. Note: If your password has expired or if the site administrator is forcing you to change your password, the Change Password window appears after login. In this case, you will not be able to log in until you change your password. 2 In the Password section, click Change to open the Change Password window. 3 Enter your current password, a new password, and the new password a second time for confirmation. Then click Change. Note: The new password must satisfy the displayed conditions set by the site administrator. You cannot set your current password as your new password. When the Confirm and Edit Personal Information window reappears, your password has been changed. 2 Tip: Characters suitable for passwords Three types of combinations of characters are possible for passwords. Follow the rules set by the site administrator. - Lowercase alphabetic characters, uppercase alphabetic characters, and numbers in any sequence - Lowercase alphabetic characters and numbers in this sequence - Lowercase alphabetic characters, uppercase alphabetic characters, and numbers in this sequence 3 P.5

16 -7. Changing your user name To change your user name, on the home screen that appears after login, in the Information section on the left, click Check and Edit Registered Information. Note: You cannot change your user ID directly. If you want to change your user ID, first contact the site administrator. You can then delete your current user ID, and register a new user ID. In the Name section, click Change to open the Change User Name window. In the displayed window, enter your user name and click Change. In the registration confirmation window that appears, check the registered information and then click Change. When the Confirm and Edit Personal Information window reappears, your user name has been changed. P.6

17 -8. Changing your registered address () To change your address, on the home screen that appears after login, in the Information section on the left, click Check and Edit Registered Information. Notes: You cannot change your user ID directly. If you want to change your user ID, first contact the site administrator. You can then delete your current user ID, and register a new user ID. The change of the address will be invalidated if you do not enter the keyword within the validity period. In the address section, click Change to open the Change Address window. 2 Enter your new address and click Change. In the registration confirmation window that appears, check the address and click Change. If a keyword needs to be entered to register the specified address: You will receive a Keyword for confirming user registration containing a keyword. 2 P.7

18 -8. Changing your registered address (2) If a keyword needs to be entered to register the specified address: You will receive a Keyword for confirming user registration containing a keyword. Enter the keyword provided in the , and click Send Keyword (see figure). Notes: If you accidentally close the keyword entry window while you are checking the confirmation , click the URL appearing in the text, and enter the login ID and password to log in. A keyword is used only once to confirm the new address that is registered. Because keywords are not passwords, passwords are not changed. When the Confirm and Edit Personal Information window reappears, your address has been changed. If you do not receive the confirmation Generally, the is sent immediately. However, transmission can sometimes be delayed. If the does not arrive at the registered address after a while, click Reset and Confirm Address and specify your address again. P.8

19 -9. Changing the language setting To change the language setting, on the home screen that appears after login, in the Information section on the left, click Check and Edit Registered Information. In the Language setting section, click Change to open the Change Language Setting window. Select Japanese or English, and click Change. When the Confirm and Edit Personal Information window reappears, the language has been changed. P.9

20 -0. Unlocking an account If you enter an incorrect password more than the predetermined number of times, a message informing you that your account has been locked and that you should contact the site administrator appears. When this message appears, you can no longer log in, even if you enter the correct password. If your account has been locked, contact the site administrator and ask the administrator to unlock it. P.20