Developing a Power Point Presentation

Transcription

1 Load Power Point 1 Select Blank Presentation (figure 1) 2 Select New Slide (figure 2) First slide is the title page. Select First Box as shown in figure 2. Figure 1 Figure 2 3 Add Title and Subtitle (figure 3) 4 Set a Back Ground Colour (figure 4) 4.1 Format>> Background 4.2 Click the down option for colour choices (figure 5) Figure Click More Colors... for a large selection (figure 6) Choose your colour (figure 7) Figure 5 Figure 6 Figure 4 Figure 7 Computer Foundations ll Power Point Handout Page 1 of 9

2 5 Add a new page a) Use New on Tool Bar or Insert on Menu Bar. b) Select style for new page. c) Consider style and or layout of new page. (figure 8) 6 Clip Art Images Figure 8 Insert Menu >> click Picture >> click Clip Art >> select a picture >> click Insert Picture >> close window Or Figure 9 Click Tool Bar Icon (face) It opens the Clip Art Dialogue Box select a picture >> click Inset Picture >> close window 7 Web Images (Pictures from the Internet) Find a save a picture from the Internet in a location you can remember Insert Menu >> click Picture >> click File >> Locate and click on desired file >> click on file >> click Insert 8 Word Art Images Insert Menu >> Picture >> Word Art >> Word Art Gallery >> click selected shape >> click OK >> Edit Word Art Text Dialogue box opens >> type over Your Text Here >> click OK Figure 10 Click on Crooked A icon in Drawing Tool bar >> Word Art Gallery >> 9 Change Font Characteristics Individual Slides Select Text First (like word processing) Use the tools on the tool bar to change size, type and attributes (Bold, Italics etc.) Use Format Font to change colour of the text Click here for more buttons ú Figure 11 Computer Foundations ll Power Point Handout Page 2 of 9

3 10 Draw on Slides Use Drawing Toolbar just below the View icons at the bottom left of screen. Click Autoshapes >> Select Shape - (cursor now looks like a cross-hair, instead of an I-beam) >> start where the Drawing should begin, then click, hold click and drag to where the drawing should end, release click Change Fill, Line Colour or Line Thickness by clicking other icons in Drawing Tool Bar Figure 12 (Power Point Draw Tool Bar ) 11 Use Auto Shapes Select the Shape Click on the slide Drag the mouse to draw the shape Treat like a graphic to change size Use the Draw Tool bar to change colours 12 Animate Pictures and Text (builds) Figure 13 Text can appear by the letter, word, or paragraph. Graphic images can appear progressively, Select Picture or Text Right click on Picture or Text Click Custom Animation Note: list of slide objects Click Effect tab Click animation and sound Select desired effect Note: some effects have more options Figure 14 Computer Foundations ll Power Point Handout Page 3 of 9

4 13 Add Transitions (between slides) Transition: A special effect used to introduce a slide during a slide show. For example, you can fade in from black or dissolve from one slide to another. You can choose the transitions you want, and you can vary the speed of each. From the Menu select Slide Show. Then Select Slide Transition (figure 15) Figure 15 Figure Use Five Screen Views Vary the view through View on the menu bar or use the shortcut icons. Located on bottom left of screen, the 5 graphic icons from left to right are: Slide View - individual slides Add or edit content or objects on an individual slide basis Outline View - content list of all slides Change content of slides, review logic of slide order, list points under headings Slide Sorter View - thumbnail sketches of all slides Move slides to desired location (click and drag ) Copy slides you like (use CTRL click and drag) Add Transitions and Builds to all slides at same time (see further on in notes) Computer Foundations ll Power Point Handout Page 4 of 9

5 14 Use Five Screen Views (continued) Notes page View - detailed notes (statistics, references, elaborate on content, etc) For your personal attention while speaking to remind you of detail info you wish to say To print and distribute to audience note: To magnify text box, increase the Zoom box (Tool bar) to at least 66% Slide Show View - show your presentation Click or use Page Down key to advance slide elements (build your points) or move to next slide. Page Up will reverse the presentation moving back through the slides. note: Esc key stops presentation; F1 reads navigation and display options. 15 More on Transitions (click Slide Sorter View) Click on desired slide to select and use menu. Use the drop down menu to select transition. Figure More on Text Animation (Click Slide Sorter View) Click on desired slide to select and use menu. Use the drop down menu to select the effect. Figure 18 Computer Foundations ll Power Point Handout Page 5 of 9

6 17 Put a Footer on a slide Click View Click Header and Footer (headers don t seem to be an option) Make your selections Here is where you select for title slide or not 18 Bullets Figure 19 If you start with a bullet, type what you want. Then hit <enter>. Bullet will be there automatically. To add a bullet use bullets from the tool bar To stop a bullet hit back space To edit a bullet Use Format Menu click Bullets and Numbers make your selection 19 Insert Table add a table from the tool bar or click Insert Menu click Table (same as in a word processor Computer Foundations ll Power Point Handout Page 6 of 9

7 20 Insert Chart Use Insert Menu Click Chart Use the Datasheet to edit the chart with the desired information Figure Edit All Slides at Once - with Slide or Title Master Use View Menu Click Master Click Slide Master (make any desired changes) To exit any Master, choose any of the normal views identified in step 14. Figure 21 Computer Foundations ll Power Point Handout Page 7 of 9

8 22 Change Slide Layout Slide Layout Use Format Menu Click Slide Layout Click on desired layout from choice of 12 Click Apply right Click on slide in empty space click Slide Layout (treat as above) Figure Change Slide Colour Scheme Use Format Menu Click Slide Colour Scheme Right Click on slide in empty space Click Slide Colour Scheme Standard Click on desired Color Scheme (choice of 6) Click Apply Click Apply to All Figure 23 Custom Click to choose Scheme colors from list of 8 Click Change Color Select the colour Click OK Click Apply Click Apply to All Figure 24 Computer Foundations ll Power Point Handout Page 8 of 9

9 24 Apply Design Template Use Format Menu Apply Design Template To preview click on any of the 21 design options Click Apply Right Click on slide in empty space Click Apply Design Template Same as above Figure Print Material Use File Menu Click Print Click choice in Print Range (All, Current Slide or Selection) Click choice in Print What (Slides, Handouts, Notes Pages, Outline View) Click on Pure Black and White and Frame Slide to get best print-out Figure 26 If Handouts are select choose Slides per page Calculate an appropriate number per page depending on the total number of slides Click OK Figure 27 Computer Foundations ll Power Point Handout Page 9 of 9