Power Point* Quick Start. 1. Start Power Point (PP) by 2x click on the PP icon in the program folder.

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1 Power Point* Quick Start 1. Start Power Point (PP) by 2x click on the PP icon in the program folder. 2. Choose Design Template from the start screen then OK. 3. Select a design then OK. 4. From the slide layouts choose Title Slide then OK. HIAT AT Quick Guide Power Point Quick Start Rev. 10/05 p. 1 Montgomery County Public Schools, MD

2 5. Point and click with your mouse to add a title and a subtitle (author). 6. Add a new slide by clicking on the new slide button on the top toolbar. 7. Choose a slide layout. Layouts that include pictures have a little graphic on them, but you can also add graphics on any slide. 8. Add a title and text to your slide. 9. Continue steps 6 through 8 to make additional PP slides. You can take an over view peek at your slide show and see all of the slides you have created by clicking on the slide sorter view button on the bottom right of your screen. HIAT AT Quick Guide Power Point Quick Start Rev. 10/05 p. 2 Montgomery County Public Schools, MD

3 It will then look like this: 10. You can easily change the order of your slides by clicking on the one you want to move and dragging it to the new location where you do want it. 11. To see your presentation click on the slide show icon, also on the bottom of the screen, to the right of the slide sorter view. Click on the space bar on your keyboard to move to the next slide. 12. Transitions between slides is a finishing touch that kids (and others!) really enjoy. Transitions are found under Slide Show then slide transition. The different options are demonstrated in the sample window. The effect speed can also be selected. The transition can be applied to the entire slide show - select apply to all or for a particular transition then select apply. Sounds can also be added from this window. 13. Sounds can be applied between every slide or just at selected locations. Be aware that students often want to use lots of different sounds and transitions, which can be distracting, so limits might need to be set. HIAT AT Quick Guide Power Point Quick Start Rev. 10/05 p. 3 Montgomery County Public Schools, MD

4 14. Printing Handouts: Handouts can be printed to accompany a presentation or to provide notes for the presenter. Go to File, then Print. From the print screen choose handouts, grayscale and 3 slides per page. Other options are available if you have different needs. Helpful Hints Select a template based upon your purpose. If you are projecting a presentation on to a screen, then dark blue backgrounds with white and yellow text works well. If your purpose is only to create a handout, then choose a template with a white background OR when you print your presentation, print it in grayscale. Select a template that has graphics that will not take up too much space, nor will be too busy. To vary existing templates, go to Format and click on Slide color scheme You can then select a different color scheme for the entire presentation by clicking on Apply to All HIAT AT Quick Guide Power Point Quick Start Rev. 10/05 p. 4 Montgomery County Public Schools, MD

5 Sometimes you have a table, chart or picture that clashes with the background. To delete the background for a single slide, go to Format, then to Background. Then click on omit background and Apply (not apply to all) For presentations that will be projected on a screen, it is best to keep your font to at least size 24 so that it can be more easily read by the audience. Organize your text into readable chunks, usually no more than 3 to 5 main points per screen To use bullets to mark your main points, click on the bullets icon. To change the size of the font on your slide, simply highlight the text you want to resize and then click on the icon to increase or decrease the font size HIAT AT Quick Guide Power Point Quick Start Rev. 10/05 p. 5 Montgomery County Public Schools, MD

6 Before you print, it is advisable to put in an identifying header or footer. Go to View, then to Header and Footer. Click on Notes and Handouts, then type your identifying information (e.g., MCPS, January 2003) into the blank space under header if you want it on the top of the handout, or footer if you want it at the bottom. Click Page number to number your pages. Then click Apply to All. If you want your audience to have a handout of your presentation, then go to File, then Print (as in step 19), click on handouts and select the number of slides per page. Three slides per page give the audience space to write notes. Six slides per page uses the least amount of paper. Be sure to print in black and white or grayscale. Sometimes you may want to show a slide in your presentation but do not want it as part of the handout. To set this, go to the slide sorter view Right click (the right mouse button) on the slide you want to hide, then click on hide slide. Be sure when you go to print that Print hidden slides is NOT checked. *This quick guide was created for Microsoft Power Point Other versions of Power Point may have menus and windows that look slightly different. HIAT AT Quick Guide Power Point Quick Start Rev. 10/05 p. 6 Montgomery County Public Schools, MD