5 PowerPoint Tricks To Save Time

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Eustace Montgomery
5 years ago
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Tip 1: Reach Anywhere Fast With Alt Key Alt keys are amazingly useful to learn shortcuts in

When you press the Alt key you get the following view on the screen: You can then press the

For example, you want to go to View tab, you press W.

2 Tip 1: Reach Anywhere Fast With Alt Key Alt keys are amazingly useful to learn shortcuts in PowerPoint. When you press the Alt key you get the following view on the screen: You can then press the alphabet to choose the tab you would to go to. For example, you want to go to View tab, you press W. When you press the alphabet, it takes you to the ribbon that belongs to the relevant tab. From there you can choose the tool you need. For example, we want to go to the Master slide by pressing M : (C) Presentation-Process.com 5 PowerPoint Time Savers 2

Once you are used to working with Alt based shortcuts, you can go to any tool

For example, to reach the Slide Master as shown above, you just press W and M

Note that the Alt key activates even the tools in Quick Access Toolbar as shown in

3 Once you are used to working with Alt based shortcuts, you can go to any tool directly by pressing the relevant alphabets while holding the Alt key. For example, to reach the Slide Master as shown above, you just press W and M while holding the Alt key. Note that the Alt key activates even the tools in Quick Access Toolbar as shown in the earlier visual. Over a period of time, using Alt key based shortcuts can save you a lot of time. (C) Presentation-Process.com 5 PowerPoint Time Savers 3

PowerPoint allows you to enter a few commonly used symbols by typing a few characters.

4 Tip 2: Insert Special Symbols Fast By Typing Characters It is not always easy to search for symbols inside the Symbols dialog box. PowerPoint allows you to enter a few commonly used symbols by typing a few characters. For example: Typing (C) gets you to symbol for Copyright Typing (TM) gets you to symbol for Trademark Typing (R) gets you to symbol for Registered (C) Presentation-Process.com 5 PowerPoint Time Savers 4

Tip 3: Save Time Typing By Using Autocorrect Option Did you know that Autocorrect option saves you tons of time when you type complex and long words?

5 Tip 3: Save Time Typing By Using Autocorrect Option Did you know that Autocorrect option saves you tons of time when you type complex and long words? Let us say you want to make a presentation on Massachusetts. You don t want to write the name of the state over and over again. You can program the name of the state in Autocorrect option by assigning a set of characters. For example, you can assign mmm for Massachusetts and click on Add button and press OK as shown here. The next time you want to type Massachusetts you just need to type mmm and press the spacebar. The word automatically gets added. Make sure that the character set you assign is not something that you use normally in English. For example, abc is a good set, whereas abs is not, because the character set is seen in the same order - in words like tabs, cabs etc. There are not many words with abc characters coming together in the same order. (C) Presentation-Process.com 5 PowerPoint Time Savers 5

6 To go to Autocorrect option go to File -> Options -> Proofing -> AutoCorrect Options button. (C) Presentation-Process.com 5 PowerPoint Time Savers 6

7 Tip 4: Pin PowerPoint File To Start Menu If you use PowerPoint frequently, you can have PowerPoint as part of the Start menu permanently. This will help you access PowerPoint fast, without having to search under All programs -> Microsoft office -> Microsoft PowerPoint every time you want to access the program. This is how you do it: If you have opened PowerPoint recently, it would appear in the start menu as one of the program options. Right click on the tab and use Pin to start menu option. The program will now remain as an option in start menu till you choose Unpin from start menu option. With the same logic, if you frequently use a particular PowerPoint file, you can go to recent files, right click on the file and PIN it. The file will always remain in your recent files list, no matter how many files you open afterwards. For example, if there is a particular template or data you reuse, this can save time in searching for the files. (C) Presentation-Process.com 5 PowerPoint Time Savers 7

8 Tip 5 : Put A Command Into Quick Access Tool Bar Instantly Not all the options we use are immediately accessible to us in PowerPoint ribbon. They may be available under different tabs like Home, Insert, Design, Transitions etc. You can have all frequently used commands in PowerPoint available for instant access by adding them to Quick Access Toolbar. Here is how to do it: Let us say, you want Video command available for quick access in your PowerPoint ribbon. Go to Insert tab -> Video. Right click on the command and select Add to Quick Access Toolbar option Now, you will be able to access the command instantly without having to search for the option all over the place every time. (C) Presentation-Process.com 5 PowerPoint Time Savers 8

9 Looking For More Insights Into Using The Power Of PowerPoint For Business Presentations? Please Visit Us At Presentation-Process.Com (C) Presentation-Process.com 5 PowerPoint Time Savers 9

Office 2010: Transition from Office Contents. Moving to Microsoft Office Microsoft Office 2010 Project Transition from Office 2003

Office 2010: Transition from Office 2003 Contents Office 2010: Transition from Office 2003... 1 Moving to Microsoft Office 2010... 1 Universal Features... 2 KeyTips... 2 Backstage View... 2 Quick Access