Office 2007 Overview

Transcription

1 Kent School District Office 2007 Overview Office Button Quick Access Toolbar The Ribbon and Tabs Mini Toolbar Other Office Applications Resources 1 P a g e Created by G. Kinkade, CTE; adapted by G. Whiteman, Technology Integration

2 Office Button opens these options: Office 2007 documents have a four-letter extension:.docx.pptx.xlsx New Template or blank document Save As: allows Prepare document for distribution or Internet fax NOTE: Until the full district transition to Office 2007 is complete for the school year, save new documents in the Word format so others with older versions of Word can open the new document. 2 P a g e Created by G. Kinkade, CTE; adapted by G. Whiteman, Technology Integration

3 Quick Access Toolbar Click on the down arrow to add options Find even more options here You can put the commands that you use the most on the Quick Access Toolbar. Shortcuts: F12 Save As Ctrl F4 Close document, leave program open Alt F4 Shut down program and all documents F4 Repeats last edit function Tap alt key shows shortcut keys on ribbon 3 P a g e Created by G. Kinkade, CTE; adapted by G. Whiteman, Technology Integration

4 The Ribbon and Tabs All commands are organized onto ribbons. Each tab represents a collection of features designed to perform a specific set of tasks. When you click on a tab the features unique to that tab appear. Home: (Formatting and editing your text) Down arrows reveal drop down menus or dialog boxes. These commands are used to adjust the settings that are NOT available on the ribbon. Commands are further organized into groups: Clipboard: cut, copy and paste functions Font: style, size, color, and case; remove formatting for selected text Paragraph: alignment, bullets, numbering, increase and decrease indents, paragraph spacing, borders, color background for selected text Styles: create or modify styles (you can change normal to the spacing you want) Editing: find and replace Office 2007 previews live formatting. 4 P a g e Created by G. Kinkade, CTE; adapted by G. Whiteman, Technology Integration

5 Insert: (Pages, Tables, pictures and shapes, Links, Header and Footer, Text, and Symbols) Note: When you insert objects, another tab will appear above the ribbon to work with that particular object table tools, drawing tools, picture tools, etc. It always appears in color. When you click on the Picture Tools another tab called a contextual tab will appear giving you options to work with the picture or object you have inserted. Additional options are now available for you to format your picture. 5 P a g e Created by G. Kinkade, CTE; adapted by G. Whiteman, Technology Integration

6 Types of Contextual Tabs: There are three types of contextual tabs format, design, and layout. One or more of these tabs will appear when an object is selected or inserted into a document. Format appears when you insert pictures, text boxes, shapes, charts, WordArt, SmartArt graphics, and Clipart. You can change the object style, modify its color, or change its position. Design appears when you insert or select tables, charts, equations, SmartArt graphics, and headers or footers. Layout appears when you insert or select tables and charts. Contextual tab with design and layout Objects that display contextual tabs: Tables Pictures Text boxes Shapes Headers/Footers WordArt Equations SmartArt ClipArt Charts 6 P a g e Created by G. Kinkade, CTE; adapted by G. Whiteman, Technology Integration

7 Page Layout: (Themes, Page setup, Background, Paragraph options, arranging items on page such as columns) Arrange: Position text and graphics in a document. It enables you to wrap text around images, and group objects so they can be treated as one References: (Table of Contents, Footnotes, Citations and Bibliography, Captions, Index, Table of Authorities) Mailing: (Mail merge, labels, envelopes, and inserting fields) The mail merge wizard walks you through the merge and is fairly easy to follow. 7 P a g e Created by G. Kinkade, CTE; adapted by G. Whiteman, Technology Integration

8 Review: (Proofing tools including spell check and thesaurus, comments box, tracking changes, comparing documents, and finally protecting the document) View: (Document views, show/hide ruler, gridlines, zoom controls, arranging the window including viewing documents side by side, and recording macros or viewing those already created) Viewing controls are located in the bottom right corner of the window. The outline view opens an additional tab. 8 P a g e Created by G. Kinkade, CTE; adapted by G. Whiteman, Technology Integration

9 Add-Ins: (Educator and Students Tools including Learning Essentials; Microsoft Math Equation editor) Mini Toolbar When you select text the Mini toolbar appears. It is a fast and easy way to format text. It will disappear when you move the mouse pointer away from the selected text. You can display the toolbar along with a list of commands by right clicking anywhere in your document. 9 P a g e Created by G. Kinkade, CTE; adapted by G. Whiteman, Technology Integration

10 Other Office 2007 Applications All Office 2007 applications have a similar style interface. PowerPoint Unique ribbons to PowerPoint include Design, Animations and Slide Show. Some ribbons include groups of commands that are specific to PowerPoint. 10 P a g e Created by G. Kinkade, CTE; adapted by G. Whiteman, Technology Integration

11 Excel Unique ribbons to Excel include Formulas and Data. Some ribbons include groups of commands that are specific to Excel. 11 P a g e Created by G. Kinkade, CTE; adapted by G. Whiteman, Technology Integration

12 Office 2007 Resources: Get Started Tab: Several helps from Microsoft are available on the Get Started ribbon. The Interactive Guide displays a view of Office When you mouse over commands, a pop up window tells where to find the same command in Office Each of the other options connect to additional resources that provide more details about Office Atomic Learning: Click the icon in the Shortcuts folder on your computer screen. You can select from dozens of video clips showing how to use specific features of Office Help: Click the Help button in the top right corner of the window, then enter your search terms. FAQs on the Kent School District web site includes an electronic version of this document as well as additional information specific to the district. Click on the following link: Or navigate from the Most Frequently Used KSD Links tab and selecting KSD Tech Help and Information from the Tech Help list. Tips and Tricks site developed by the University of Wisconsin: Enjoy using Office 2007! 12 P a g e Created by G. Kinkade, CTE; adapted by G. Whiteman, Technology Integration