Conference Opportunities for Commercial Card and Payment Providers

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1 Conference Opportunities for Commercial Card and Payment Providers Inside: 2016 Conference Details 2 Schedule of Events 2 Conference Opportunities 3 Opportunities Defined 4-5 Popular Value Packages 6 Calendar of To Do s 7 Year-Round Sponsorship 8 Marketing Exposure Campaign 9 Sponsor Tool Kit 10 Advancing Commercial Card and Payment Practices Worldwide Contact Kara_Austrum@napcp.org Telephone (952) ext. 7

2 2016 NAPCP 17th Annual Conference Summary of the 2015 NAPCP 16th Annual Conference San Antonio, TX 675 Attendees 235 End-user organizations represented by 383 individuals 92 Provider organizations represented by 292 individuals 57% End-User Attendees 43% Provider Attendees Experience Level 13% beginning 39% intermediate 48% advanced End-User Sector Breakdown 50% corporate 20% higher education 30% government/k-12 education The NAPCP Commercial Card and Payment Conference is the only event of its kind offering premier exposure to end-users and decision makers looking for today s solutions. Since the attendees are focused on Commercial Card and Payment Solutions, related products and services, your sponsorship is extremely cost effective not diluted as in other conferences that have a much broader focus. Why You Need to Be Here 2016 NAPCP 17th Annual Conference Tampa Waterside Marriot Tampa, Florida April 11-14, 2016 Introduce and Showcase Solutions Deliver your feature functionality, showcase your solutions and introduce your products to end-users. Ensure Visibility Discuss your organization with prospects and connect with current clients while growing your brand awareness to the NAPCP audience. Demonstrate Expertise Distinguish yourself in the market as an active conference participant and be remembered for your specialized knowledge. Tentative Schedule of Events Monday, April 11 CPCP Exam Pre-conference Workshops Exhibitor Set Up Exhibit Hall Open Opening Cocktail Reception in the Exhibit Hall 8:00 a.m. Noon-4:00 p.m. Noon 5:00 p.m. 5:30 8:00 p.m. 6:30 7:30 p.m. Tuesday, April 12 Exhibit Hall Open Breakfast in the Exhibit Hall Opening General Session Scheduled, One-on-One Meetings Breakouts and Roundtables Box Lunch in the Exhibit Hall Dessert Break in the Exhibit Hall Closing Cocktail Reception in the Exhibit Hall Exhibit Tear-Down 7:15 8:15 a.m. and 11:00 a.m. 6:00 p.m. 7:15 8:15 a.m. 8:30 10:00 a.m. 10:15 a.m. 4:45 p.m. 10:15 a.m. 5:00 p.m. 12:00 p.m. 1:15 p.m. 2:30 3:00 p.m. 5:00 6:00 p.m. 6:00-7:45 p.m. Wednesday, April 13 General Session Breakouts, Roundtables & One-on-One Meetings Industry Networking Luncheon Members-Only Event 8:45-10:15 a.m. 10:30 a.m. 4:30 p.m. 12:30 1:30 p.m. 4:30 5:30 p.m. Thursday, April 14 Breakfast Breakouts 8:00 a.m. 9:00 a.m. 9:15 a.m. 12:00 p.m. Visit to view registration rates schedule NAPCP Advancing Commercial Card and Payment Practices Worldwide

3 Exhibit Table 1 table = $0 2 tables = $0 Educational Breakout Annual Conference Opportunities Elite Platinum Gold Silver Alliance 1 table = $0 2 tables = $0 1 table = $0 2 tables = $2,250 1 table = $3,250 2 tables = + $1K 1 table = $3,250 2 tables = +$1K Non Year-Round Partner Sponsor 1 table = $4,250 2 tables = +$1,500 2 Included 2 Included 1 Included 1 Included Not available Not available Attendee List Included Included Included Not available Not available Not available Hot Topic Included Included Included Not available Not available Not available Dedicated about participation Banner in General Session Room Provider Breakout or Demonstration 1st Day General Session SOLD 2nd Day General Session SOLD Educational Session 1 SOLD Track (3 available) Pre-Conference Workshop Cocktail Opening Reception SOLD Cocktail Closing Reception SOLD Year-Round Partner Sponsors Included Included Included Not available Not available Not available Included Included Included Included Not available Not available Included Included Included Included Included $3,000 $5,500 $5,500 $5,500 $5,500 $5,500 $7,000 $5,500 $5,500 $5,500 $5,500 $5,500 $7,000 $2,000 $2,000 $2,000 $2,000 $2,000 $3,500 $2,000 $2,000 $2,000 $2,000 $2,000 $3,500 Optional $5,000 $5,000 $5,000 $5,000 $6,500 Optional $5,000 $5,000 $5,000 $5,000 $6,500 Interested in Year-Round Sponsorship? See page 8 November 1 Incentive Submit exhibit contract by Nov. 1 and receive $750 off the total exhibit fee PLUS $400 off a full access conference pass Submit after Nov. 1, price is as shown Internet Provider SOLD $7,500 $7,500 $7,500 $7,500 $7,500 $9,000 Conference App $6,000 $6,000 $6,000 $6,000 $6,000 $7,500 Continental Breakfast (3 available) $6,000 $6,000 $6,000 $6,000 $6,000 $7,500 See next pages for descriptions and details for all opportunities. Dessert Break in Exhibit Hall Industry Luncheon SOLD $5,000 $5,000 $5,000 $5,000 $5,000 $6,500 $8,500 $8,500 $8,500 $8,500 $8,500 $10,000 Coffee Break SOLD $4,000 $4,000 $4,000 $4,000 $4,000 $5,500 Lunch in Exhibit Hall $8,500 $8,500 $8,500 $8,500 $8,500 $10,000 USB Flash drives $8,000 $8,000 $8,000 $8,000 $8,000 $9,500 See next pages for descriptions of all opportunities. Conference Pens $3,500 $3,500 $3,500 $3,500 $3,500 $5,000 Conference Folders $4,000 $4,000 $4,000 $4,000 $4,000 $5,500 Conference Notepads Onsite One-on-One Meetings Conference Lanyards $3,000 $3,000 $3,000 $3,000 $3,000 $4,500 Included Included Included Included $2,500 $4,000 $5,000 $5,000 $5,000 $5,000 $5,000 $6,500 Lunch Bags $3,500 $3,500 $3,500 $3,500 $3,500 $5,000 Conference Tote $3,500 $3,500 $3,500 $3,500 $3,500 $5,000 SOLD NPCP Advancing Commercial Card and Payment Practices Worldwide

4 Thought Leadership Opportunities General Session sponsorship includes: (2 available) welcome conference attendees BOTH SOLD customize the opening to promote your business introduce speaker(s) provide handouts or giveaways at every seat receive recognition on-screen and in-room signage company name and logo in the onsite conference printed program recognition on conference sponsor webpage Educational Session Track sponsorship includes: (3 available) K-12/Government, Higher Education & Global One SOLD NAPCP branded opening presentation slide with presentation title, speaker and your organization s logo recognizing the sponsorship welcome attendees company name and logo in the onsite conference printed program recognition on conference sponsor webpage Pre-conference Workshop sponsorship includes: one complimentary attendee workshop registration welcome attendees, summarize role in the industry introduce instructor(s) option to display collateral option to provide attendee giveaway promotion through , webpages and newsletter Provider Breakout or Demonstration package includes: (4 still available) a 45-minute session of your choice one complimentary conference registration for your speaker seating for 50 attendees LCD projector, screen, podium and microphone internet connection recognition on conference webpages listing in the conference printed program Provider Breakout or Demonstration section, including full-color logo and 150-word demo description (contract due by January 29, 2016 for printed program) valuable marketing exposure New for 2016! The NAPCP has renamed Product & Technology Demonstrations to Provider Breakout or Demonstration. You are able to demonstrate solutions & products specific to your organization or present on thought leadership education in the commercial card industry. The choice is yours! The NAPCP promotes these sessions are for end-users only. Each speaker will be responsible for providing their own monitoring of attendees. The NAPCP, their employees and agents are not responsible for the entrance of attendees from competing entities. Silver and above year-round partner sponsors receive a 45-minute educational breakout speaking session as a benefit of their sponsorship package. One-on-One Meetings include: Meeting room at conference and contact details on NAPCP website to pre-schedule appointments *Time in meeting room will need to be reserved via online process; Contact Kara Austrum for details New for 2016 Product & Technology Demonstrations are now Provider Breakout or Demonstrations Don t miss your opportunity to demonstrate your thought leadership by sponsoring either General Session. Engage with session attendees by sponsoring an educational track. Break out sessions have between individuals per session NAPCP Advancing Commercial Card and Payment Practices Worldwide

5 Branding Opportunities Exhibit package includes: six-foot, skirted table(s), 2 chairs and wastebasket one complimentary full conference pass contact information on webpage for direct interaction permission based attendee list to include name, title, organization, mailing address & ; sent one week after conference for a one-time use full-color logo and website address in the Exhibitor Fair section of the printed program (contract due by January 29, 2016) recognition on Exhibit Hall webpage with logo and name of organization with link to company page valuable marketing exposure The NAPCP Exhibit Hall is a tabletop only exhibit; nothing on the ground. Exhibitors are limited to the table(s) provided in one's area. Placing materials, banners, posters, carts, stands or any other furniture or promotional materials outside the tabletop exhibit is prohibited. Hotel key cards, lanyards, lunch bags, flash drives, pens, folders, notepads and tote bags include: Networking Lunch includes: SOLD Breakfasts, lunch in the exhibit hall, cocktail receptions, dessert break and coffee break include: company name and logo branded on item; received by every conference attendee recognition on conference sponsor webpage company logo on table tents company name and logo on-screen on-site custom signage with company name and logo opportunity to provide a giveaway or collateral opening welcome introducing your organization on-site custom signage with company name and logo recognition on conference sponsor webpage opportunity to provide a giveaway or collateral NEW FOR 2016! Official Conference Internet Provider & Conference Mobile App Sponsorships Conference Internet Provider for all Attendees includes: SOLD custom network name (name of sponsor) custom password (specific to sponsor) custom signage on each meeting space level to include sponsor name & logo recognition on conference webpage and printed program Conference Itinerary Planner & Mobile App includes: company logo or banner add on home page logo on blasts to build awareness & use of app highlight recognition in conference printed program promoting the app recognition on conference webpage being the first ever NAPCP Conference app sponsor! *must sign contract to sponsor by December 1, 2015 Showcase your organization to hundreds of attendees, engage with customers and interact with your target market! Being an exhibitor and sponsor allows you to build new relationships, strengthen existing ones and gets your name out there as a strong player in the world of commercial card and payments NPCP Advancing Commercial Card and Payment Practices Worldwide

6 Popular Value Packages Get the biggest bang for your buck by bundling opportunities Package 1 Regular Price Value Price by Nov. 1 One six-foot table in the Exhibit Hall (includes one full conference passes) Logo and listing in the 2016 Global Provider Directory Provider Breakout or Demonstration Session (includes one full conference pass) $4, $3,000 $ $ $3, $2, TOTAL $7, $6, Package 2 Regular Price Value Price Value Price after Nov. 1 $3, $ $2, $6, Value Price Add a second exhibit table for $1,000 One six-foot table in the Exhibit Hall (includes one full conference passes) Logo and listing in the 2016 Global Provider Directory Provider Breakout or Demonstration Session (includes one full conference pass) Virtual Demonstration; must occur between May 2016-December 2016 $4, $3, $ $ $3, $2, $3, $2, TOTAL $11, $8,500 $3, $ $2, $2, $9, Add a second exhibit table for $1,000 Global Provider Directory Visit The NAPCP Global Provider Directory serves as a one-stop resource for end-users to learn about today s leading product, technology and service providers in the Commercial card and payment industry worldwide. It allows you to detail the countries you service. The Directory is unveiled in hard copy at the Annual Conference and available 24/7 as a complimentary download to all at the website. The deadline to receive contract and artwork is February 5, Provider Directory Options and Rates (Year-round Partner Sponsors receive a 20% discount) Logo and Listing (50 words & contact info.) $550 Additional 50 words $100 Half-page, Black-and-White Advertisement $800 Full-page, Black-and-White Advertisement $1,000 Half-page, Full-Color Advertisement $1,600 Full-page, Full-Color Advertisement $1,800 Virtual Demonstration Visit Virtual Demonstrations are web-based events providing your organization the opportunity to promote your conference demonstration to NAPCP's extensive industry audience. Nearly 14,000 members and subscribers! Virtual Demonstrations include: one-hour live demonstration via GoToWebinar (typically participants) *ability to restrict to end-users only if preferred final attendee list with contact information (post-event) two dedicated s promoting the demonstration to the NAPCP member and complimentary subscriber base (nearly 14,000), promotions in NAPCP newsletters, social media, etc... your logo and a link from the NAPCP event website to your website event listing in the NAPCP online calendar Visit to learn more NAPCP Advancing Commercial Card and Payment Practices Worldwide

7 NAPCP Annual Conference Checklist & Dates TODAY November 1 review conference opportunities and conference schedule meet with your team budget sign contracts early to take advantage of great Nov. 1 incentive marketing exposure on the NAPCP website starts now deadline to submit exhibit table contract for incentive*: *$750 off total exhibit table fee *$400 off a full access conference registration *After Nov. 1, exhibit price is as shown on page 3 January 2 exhibit table location selection begins continue to submit contracts for all opportunities January 29 deadline to submit logos, links and session descriptions to be included in the on-site printed program logistics kit for exhibits available begin to order show services February 5 deadline to submit logos, listings and artwork for the 2016 Global Provider Directory March 8 last day for hotel room group rate discount March 31 deadline for complimentary conference registration April NAPCP 17th Annual Commercial Card and Payment Conference Tampa Waterside Marriott Tampa, Florida NPCP Advancing Commercial Card and Payment Practices Worldwide

8 Become an NAPCP Year-Round Partner Sponsor Looking for strategic ways to promote your products and services to the Commercial Card and payment marketplace? It's possible through unique, year-round Partner Sponsorship in the NAPCP. Since 2000, the NAPCP has delivered a focused audience of end-user professionals; in fact, 70% of NAPCP members and complimentary subscribers (nearly 14,000 individuals) are from the end-user community. We've expanded our focus to include all Commercial Card variations, Travel Card, epayables and other emerging payment vehicles. This means our audience is YOUR TARGET AUDIENCE! Benefits of Year-Round Partner Sponsorship Brand Visibility Exploit the Long-Term Value Expertise Visibility Align Your Goals with our Audience Needs Various Opportunities at Significant Savings Cultivate Relationships Join this list of NAPCP Partner Sponsors! For additional details and to request the complete Year-Round Partner Sponsorship document: Kara Austrum at kara_austrum@napcp.org call (952) ext. 7 visit our website at: NAPCP Advancing Commercial Card and Payment Practices Worldwide

9 Half-a-Year of Valuable Marketing Exposure Commit now to gain full exposure from August 2015-April Communication Dedicated conference s to audience of 14,000+ Bi-weekly October-December 2015; weekly January-April 2016 Average conference open rates: NAPCP members, 50%; subscribers, 20% (above industry benchmarks) Every includes links to provider participation webpages Six content-focused s highlight Partner Sponsor breakout sessions and Provider Breakout and /or Demonstration sessions One dedicated to provider participation NAPCP Website Webpages highlight your participation in the Exhibit Hall, Provider Breakout sessions, Sponsorship(s) and One-on-One meeting information. Your logo and company url included. Onsite at the Conference Printed program distributed onsite to all attendees includes your full-color logo and company url Poll indicates that nearly 100% of attendees keep their program for referral later in the year Some sponsorship opportunities include signage with your logo Events in the Exhibit Hall Opening night cocktail hour, Monday, April 11 Continental breakfast Tuesday, April 12 Box lunch Tuesday, April 12 Dessert break Tuesday, April 12 Closing night cocktail hour Tuesday, April 12 EXHIBIT HALL CONTRACT INCENTIVE Submit your Exhibit Hall contract by November 1, 2015 and receive $750 off the total exhibit fee PLUS $400 off a full access conference pass Exhibit contracts received after November 1 are subject to price as shown on page NPCP Advancing Commercial Card and Payment Practices Worldwide

10 NAPCP Contact Contracts and Detailed Information About the NAPCP Purpose and Membership Demographics Complete List of Marketing Opportunities with the NAPCP Sponsor Tool Kit Frequently Asked Questions Q: When will I be able to select my exhibit table location? Kara Austrum NAPCP Meetings & Events Manager Kara_Austrum@napcp.org Direct Dial: (952) ext. 7 Bookmark for detailed information on the conference and download contracts. Visit for a complete summary of our membership and subscriber community. Visit to explore all offerings available to providers to be seen and heard by the NAPCP audience. A: Beginning January 2, 2016, routing for table selection will begin. The routing order is determined by year-round Partner Sponsor status, sponsor level over time, consecutive years as a partner sponsor, exhibitor history as well as date of signed contract and payment received. Routing goes one by one. Q: Why is the exhibit hall a table top only exhibit? A: The NAPCP is a membership based association that is an unbiased and impartial voice in the commercial card and payment industry. By maintaining a table top only exhibit, the NAPCP provides an even playing field for all providers in the industry. A table top only exhibit also allows for a cost effective way to exhibit. Q: Why do individuals need to register themselves for the conference instead of having someone else register them? A: The NAPCP prohibits the sharing of usernames and passwords. Each individual needs to register themselves to ensure accurate profile information as this the only way the NAPCP can maintain accurate information of its members and honor members preferences with regards to the NAPCP (example: permissions to provide contact information, acknowledgement of cancellation policies, correct names on name badges) Q: Why are providers rarely selected to speak at the conference? A: The conference is an educational, end-user focused conference. Speaking proposals are approved based on merit in this priority order: (1) End-user-led breakout sessions make up the majority of the Annual Conference agenda; therefore, end-user submissions receive top consideration. Providers, spread the word about the NAPCP s speaking opportunity to clients who have a strong case study to present. (2) Year-round Partner Sponsor organizations at the Silver and above level receive a 45-minute educational breakout session as part of their sponsorship package. (Note: All Year-round Partner Sponsors receive a 45-minute Provider Breakout or Demonstration in their package; a few slots are available to others for a fee; see page 4.) (3) Finally, and only if there are openings in the agenda, the NAPCP will consider speaking proposals from providers, consultants, researchers, etc. To increase the chance of acceptance, the proposal must include timely, unique content, including unpublished research or topics targeting advanced users. Q: What is the process for determining date and time for Provider Breakout or Demonstration sessions? A: Just like exhibit table location selection, preference on date and time is given first to Year-Round Partner Sponsors followed by sponsor history at the conference over time, date of signed contract as well as looking at the overall conference agenda to ensure non-competing sessions on similar topics during the same time slot. The conference will support three tracks of these sessions and occur only on the first two full days of the conference. (Tuesday, April 12 and Wednesday, April 13.) There are 24 slots available.

11 FREQUENTLY ASKED QUESTIONS cont... Q: Why have Product & Technology Demonstrations been renamed to Provider Breakout or Demonstrations? A. The NAPCP recognizes providers may not have a specific solutions, tools or products they wish to demonstrate at the annual conference but still want to speak with thought leadership content. By renaming these sessions to Provider Breakout or Demonstrations, the NAPCP is identifying to conference attendees that the subject matter is either product specific to a provider or educational, presented by a provider organization. Providers may use these sponsored sessions in the manner they choose. The NAPCP will provide a template to be completed with session title and description, allowing the presenting organization to detail exactly what they will discuss. The NAPCP still advertises that these sessions are for End-Users Only but at the discretion of the presenting organization. Q: What is the difference between donating an Attendee Appreciate gift and a giveaway provided as an exhibitor and why are Attendee Appreciate gifts the only gifts the NAPCP announces to an entire audience? A: Exhibitors are encouraged to have a giveaway as part of their exhibit table, however, the management and announcement of that gift is the responsibility of the exhibitor due to time and audio restraints in the exhibit hall. Attendee Appreciation gifts are announced by the NAPCP as part of the second day General Session where there is a captive and controlled audience. It also provides sponsors of those gifts with visual and emcee recognition along with a print listing in the conference addendum received by all attendees. Q: What does permission based attendee list and use of the attendee list mean for exhibitors? A. Included in the exhibit contract is a permission based attendee list. At the time of conference registration, registrants will need to provide their permission to be included in the attendee list distributed to exhibitors. It is recommended to still have a way to capture attendees information who stop by your exhibit table as not everyone will give permission. The attendee list will include name, title, organization, mailing address and address. The list will be distributed to exhibitors one week after the conference concludes. The list will be ed to the contact person on the exhibit contract. The list is restricted to a one time use and exhibitors will need to sign their contract acknowledging their understanding of the terms of use. Q: What other expenses will I need to manage for the exhibit table? A: As an exhibitor, you will need to purchase and manage electrical, internet, shipping and handling and audio visual components independent of the NAPCP. The exhibit service kit is available at You can find contact information, order forms, costs and instructions. Q: Why are there sessions conducted during open exhibit hall hours? A: Do to the amount of educational content the conference produces coupled with the duration of time the conference runs, sessions must occur during some open exhibit hall hours to accommodate the demand attendees have for breakouts. During slower times, exhibitors are encouraged to attend sessions to engage with attendees and hear about end-user experiences to understand how providers can work with end-users. Q: Is there an area at the conference I may conduct private meetings with clients or potential clients? A: Yes. The NAPCP will have a hotel meeting room available for Pop Up Meetings. The room will be available for use from 8:00 a.m. 5:00 p.m. on Tuesday and Wednesday, April To reserve time in the room, simply stop by the registration desk and ask where the Pop Up Meeting room is located. On the outside of the room will be a sign up sheet where you may block time. Contact Kara_Austrum@napcp.org Telephone (952) ext. 7