Moodle 3.1 Overview. Contents

Transcription

1 Moodle 3.1 Overview Contents Moodle What s new in Moodle 3.1?... 2 Staff login... 3 Student Login... 4 Request a new Moodle course... 5 Moodle Administration panel... 6 Moodle 3.1 Roles... 7 Migrating your courses to the new Moodle... 7 Check your Moodle 3.1 course content... 8 Using EQUELLA with Moodle... 8 Moodle Use Policies... 8 File upload limit... 8 Back up area... 9 FAQs... 9 Reference... 9 Diagram: Migrate Moodle 2.8 to Moodle 3.1 Process Overview Technology Services Moodle 3.1 Overview Version 2 2/2/17 Page 1 of 10

2 This document is to provide users with an overview of the new installation of Moodle 3.1, which is the replacement to the existing Moodle 2.8. Moodle 2.8 From the 1 November 2016 in Moodle 2.8, staff will not be able to submit requests for new Moodle courses, change existing courses or request manual student accounts. Courses can remain in the current Moodle, however, there will be some changes. no Moodle name changes no new enrolments no manual Moodle accounts created for students. You can continue with your current class in Moodle, but won't be able to create new or update courses. Staff are encouraged to the new Moodle where possible. Remember, this move is to minimise risk of loss of course content in Moodle 2.8. What s new in Moodle 3.1? Overall performance has improved in the new installation of Moodle. Pages load significantly faster and the overall responsiveness of plugins, courses, content and other content is greatly improved. This means that performing common activities in Moodle, such as browsing and editing courses, along with creating and editing course activities, will now be significantly more efficient. New features Competency based education is now fully supported Assignment grading has become significantly smoother with all elements on one screen and the ability to annotate over student submissions of different file types. Course activities and resources may now be tagged, making it simpler to find related content. There are numerous other features introduced in this new version of Moodle, find out more online in MoodleDocs. Less theming In Moodle 2.8, each Faculty have their own colour theme displayed on the banners of courses. In the new instance of Moodle, Faculties will no longer have their own themes for courses there is no theme. Moodle 2.8 theming Technology Services Moodle 3.1 Overview Version 2 2/2/17 Page 2 of 10

3 Moodle 3.1 theming Staff login Access Moodle 3.1 using the URL: Select Log in, and use the same username and password you used in Moodle your long username and password e.g. joe.blogs. Technology Services Moodle 3.1 Overview Version 2 2/2/17 Page 3 of 10

4 Student Login Students can login using their own personal as well as using the DEC provisioned accounts. This means that if they don t have their DEC username and , they can self-register, and you don t need to request manual Moodle accounts anymore. See image below for outline of the process. Provide your students with the document Sydney TAFE Moodle for Students, that provides details about accessing, logging in, and self-registration in Moodle 3.1. Technology Services Moodle 3.1 Overview Version 2 2/2/17 Page 4 of 10

5 Request a new Moodle course To request a new Moodle course, after logging in, select Courses under the Navigation pane. Here you can submit requests for new courses by selecting the Add a new course button and then filling out the online form. Technology Services Moodle 3.1 Overview Version 2 2/2/17 Page 5 of 10

6 Moodle Administration panel There are several changes in the Administration panel however, most of the options are exactly the same, such as users are enrolled in the same way, grading created, etc. Refer to the two images of Administration panel in Moodle 2.8 and Moodle 3.1 to see the main differences are: Enrolment methods Guest access Reports - Competency breakdown Gradebook setup Competencies Technology Services Moodle 3.1 Overview Version 2 2/2/17 Page 6 of 10

7 Moodle 3.1 Roles A role is a collection of permissions that can be assigned to specific users. The roles in Moodle 3.1 have been simplified and reduced. Here are the main roles: Role Description Short name Faculty Director Peruse all courses within their given faculty. facultydir Head Teacher Head Teacher can view courses and reports in their section. headteacher Instructional Designer Able to do anything within a course and peruse all courses, and can request new courses. instructionaldesigner Student Students generally have fewer privileges within a course. student Teacher Trainer Teachers can do anything within a course, including changing the activities and grading students, and can request new courses. A trainer inherits permissions from the teacher role excluding course edit permission (a trainer cannot edit course content). They cannot request new courses. Note: The default is that this role can create Groups. However, apply Group management denied to remove this permission editingteacher trainer Migrating your courses to the new Moodle There are two steps for migrating a Moodle 2.8 course to the new installation of Moodle 3.1: STEP 1. Back up and download your course file from the current Moodle 2.8. and delete backed up courses from Back up area after downloading. STEP 2. Fill out the online Moodle Course Migration Form note that you can only fill this out while on-site. Refer to the Diagram Migrate Moodle 2.8 to Moodle 3.1 Process Overview in this document. Backup your course from Moodle 2.8 It is important to remember that student data i.e. Assessments, should not to be stored within Moodle for record retention. Student data should be backed up securely outside of Moodle by teachers. Refer to the Record Retention (student assessment) Procedure for more information about student records. To ensure stability in Moodle 2.8, please delete all back up courses from your backup areas. For instructions about how to backup, refer to the Moodle 2.8 Course Back up Guide. Technology Services Moodle 3.1 Overview Version 2 2/2/17 Page 7 of 10

8 Restore your course in Moodle 3.1 The Technology staff will be using the EQUELLAizer tool and then restoring your courses to the new Moodle for you. There is no need to apply for a new Moodle course if you are migrating from 2.8 as Technology staff will be creating the course as part of the migration/restore process. Fill out the online Moodle Course Migration Form note that you can only fill this out while on-site. Check your Moodle 3.1 course content You will be advised by once your Moodle course 2.8 backup has been restored to Moodle 3.1. It is important to check your content to ensure that it is correct and the links are working. Refer to the Moodle 2.8 Content Tips document for more information. Using EQUELLA with Moodle Please refer to the TAFE NSW - How to contribute a simple resource into EQUELLA via Moodle Guide for information about contributing new resources into EQUELLA for use in your Moodle course. Also refer to Moodle 2.8 Content Tips document for details on adding Legacy files from your Moodle 2.8 to EQUELLA for use in Moodle 3.1. Moodle Use Policies The following policies have been implemented in Moodle 3.1 in order to maintain best practise for file management and storage. File upload limit There are size limits in Moodle 3.1 to maintain site efficiency and follow best practice. Students have an upload size limit of 20MB. This means that users cannot store more than 20MB in their own private file area. Staff all files e.g. documents, images, audio, video, etc, regardless of size must be stored in EQUELLA. have an upload size limit of 20MB this limit is set as all files must be stored in EQUELLA not Moodle. there is no Legacy file area in Moodle 3.1 use EQUELLA to store your information and reveal it in your Moodle course. Files can be contributed and referenced in Moodle via the EQUELLA resource. Refer to Moodle 2.8 Content Tips document. Technology Services Moodle 3.1 Overview Version 2 2/2/17 Page 8 of 10

9 Back up area The Policy is that there is a limit of 1 backup in both the Private and Course backup area. If a new backup is required, please ensure that the previous backup is downloaded and removed, and then stored separately from Moodle. Please store additional backups outside of Moodle e.g. USB, disk, etc. FAQs What if I have a class half way through a course, what happens to my Moodle? Courses which are already in progress during the migration of Moodle will not be moved across to the new installation of Moodle until the course is completed. Can I still add students, or request manual accounts, for my courses in the old Moodle 2.8? No, you can still continue with using the old Moodle with your current students, however, you cannot enrol anyone. My student hasn t got a DEC username and password. How do I enrol them in my course? In the new Moodle 3.1, the student can now self-register using their own personal details, including . You can then find their name to enrol them in your course or use an enrolment key. How do I request a Moodle course in the new Moodle? Same as before there is an online form in Moodle that you can request your Moodle courses. What is the visibility after my course files are moved to EQUELLA by the EQUELLAizer? The visibility settings in EQUELLA are set to Sydney Institute only no other Institute will be able to view items in the Sydney TAFE Moodle collection folder in EQUELLA. What about my SCORM items? Please contact the Technology Service Desk for assistance with adding these to your Moodle. Contact details: Phone: / SI.ICTServiceDesk@det.nsw.edu.au Reference EQUELLA & Moodle YouTube video Moodle 2.8 Course Back up Guide Moodle 2.8 Content Tips document Sydney TAFE Moodle for Students Moodle Course Migration Application Form Technology Services Moodle 3.1 Overview Version 2 2/2/17 Page 9 of 10

10 Diagram: Migrate Moodle 2.8 to Moodle 3.1 Process Overview Course files Moodle 2.8 Course Moodle 3.1 Course Moodle course files Moodle course files A B C Link to A Link to B Link to C Edit files via your Moodle course or in EQUELLA in the Sydney TAFE Moodle collection. TEACHER Backup Moodle course file EQUELLA All files are moved to the Sydney TAFE Moodle Collection TEACHER Fill out the Moodle Course Migration Form & upload Moodle back up for each course Technology staff Use the EQUELLAize tool to strip files and migrate backup to new course shell in Moodle 3.1 Automatically replaces ALL files with links to EQUELLA. Technology Services Moodle 3.1 Overview Version 2 2/2/17 Page 10 of 10