Basic Reports.
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- Gregory Gaines
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1 Basic Reports Presents performance achieved in the past by the users hotel and the competitors. All reports present and compare users results and the results of the competitors selected by the user. The results of the competitors are displayed as the average of the selected competitors to protect internal data of each user. The Basic Reports give the opportunity to justify whether the achieved results in the past (Sold rooms, Occupancy, ADR, RevPAR, Room revenue, MPI, ARI, RGI) were satisfactory compared to the competition. Please see glossary in the top right corner on the main page of the web site for definitions and terminology of indicators For the usage of these reports it is essential to insert data (Sold rooms and ADR) on a daily basis in the Basic Reports under the heading Data Input. Data can be inserted into the system either manually or automatically from the user s reservation system. It is recommended to use the secure system of automatic gathering of data. For secure automatic transfer of data please contact. There are 6 sub-menus for Basic Reports: Data Input; Basic Report by Day; Basic Report by Month; Basic Report by Day Y-O-Y; Basic Report by Month Y-O-Y; Basic Report by Period Y-O-Y.
2 Basic Report Data input Here the user enters on a daily basis the Sold rooms and ADR for the previous day. The data for every day need to be entered into the system on a daily basis. It needs to be entered every day before 10:00 a.m. for the previous day. For example: On the at the latest by o clock the user will need to enter the data for If it is not entered by a.m. the user with the read & write privileges will get an that data has not been entered. If not entered by a.m. then a second notification will be sent to the user with the group admin privileges. If a user forgets to enter historical data, it can be inputted retroactively by the HotelBenchmarking.eu center for a fee of $10 for 1day of missing data. To avoid this potential problem of paying for entering historical data and to provide a consistent stream of data from all hotels we suggest using the secure automated system of data entry. Entering the data automatically every day the user saves time, reduces mistakes and provides a more accurate data base for analysis by all the competitors within the system by using the information to further help in optimizing revenue and profit. Once data are submitted the system will show a verification of the data.
3 See the following sample:
4 Basic Report by Day The user can select historical data for consecutive days by entering the time period in the window the user is interested in analyzing. After confirmation of the selected period by clicking on the submit button the user will receive a time period consisting of consecutive days. The user will be able to analyze data for various indicators (Sold rooms, Occupancy, ADR, RevPAR, Room revenue, MPI, ARI, RGI). The user will be able to analyze both its own data and the average of the Competitor Group (CompGroup) selected by the user. On the screen the user will see: report type; selected period; users hotel name; Competitor Group name (including names of the competitors hotels; table with the performance results divided by various indicators (Sold rooms, Occupancy, ADR, RevPAR, Room revenue, MPI, ARI, RGI); choice of line or bar graph for each individual indicator (PDF); choice of exporting the table with figures to PDF. Once data has been selected the user can see information on the screen by selecting SUBMIT. See the following sample:
5 On the following Graph of Basic Report by Day is the indicator called Sold rooms. The red line always refers to the User, blue line to the CompGroup and green line to the market.
6 If a user would like the table with the figures in PDF format then the user needs to click on the PDF icon. In the PDF table the user has a header which describes what the report covers (report type, period, name of the user s hotel, names of the CompGroup hotels). In the main body of the table, the user will find, the various indicators generated by the inputted data from the user and the average of the competitors. The various definitions and terminology of the indicators can be found in the glossary section which is in the banner in the top right corner on the main page of the web site. The following table shows the various indicators highlighted in yellow. In the rows next to each indicator the user will see the data that the user and competitors have achieved in a selected period. They are divided into: the user s data (hotel SAMPLE), the competitors data as an average (CompGroup), the Market (CompGroup + user data) and the rank which the user has received. See the following sample:
7 Basic Report by Month The user can select historical data for consecutive months by entering the time period in the window the user is interested in analyzing. After confirmation of the selected period by clicking on the submit button the user will receive a time period consisting of consecutive months. The user will be able to analyze data for various indicators (Sold rooms, Occupancy, ADR, RevPAR, Room revenue, MPI, ARI, RGI). The user will be able to analyze both its own data and the average of the Competitor Group (CompGroup) selected by the user. On the screen the user will see: report type; selected period; users hotel name; Competitor Group name (including names of the competitors hotels; table with the performance results divided by various indicators (Sold rooms, Occupancy, ADR, RevPAR, Room revenue, MPI, ARI, RGI); choice of line or bar graph for each individual indicator (PDF); choice of exporting the table with figures to PDF. Once data has been selected the user can see information on the screen by selecting SUBMIT. See the following sample:
8 In this case the Basic Report by Month will show a period consisting of consecutive months. The user will be able to analyze data for various indicators on a monthly basis. Once again the user will see both its own data and the average of the Competitor Group (CompGroup) selected by user. See the following sample table which presents the Sold rooms indicator:
9 Basic Report by Day Y-O-Y The user can select historical data for consecutive Days and Y-O-Y (year on year) comparison by entering the time period the user is interested in analyzing. In the first window the user enters the dates for when the reservation was made and in the second window the user enters the years that are being compared After confirmation of the selected period by clicking on the submit button the user will receive a time period consisting of consecutive Days and Y-O-Y comparison. The user will be able to analyze data for various indicators (Sold rooms, Occupancy, ADR, RevPAR, Room revenue, MPI, ARI, RGI). The user will analyze both its own data and the average of the Competitor Group (CompGroup) selected by the user. On the screen the user will see: report type; selected period; users hotel name; Competitor Group name (including names of the competitors hotels; table with the performance results divided by various indicators (Sold rooms, Occupancy, ADR, RevPAR, Room revenue, MPI, ARI, RGI); choice of line or bar graph for each individual indicator (PDF); choice of exporting the table with figures to PDF. Once data has been selected the user can see information on the screen by selecting SUBMIT. See the following sample:
10 In this report the user can compare historical data change on a year on year basis by day. This will allow the user to see the percentage change between selected years over a time period of consecutive days the user selects. The following PDF table presents a sample of the Basic Report by Day Y-O-Y comparison for sold rooms indicator:
11 Basic Report by Month Y-O-Y The user can select historical data for consecutive Months and Y-O-Y (year on year) comparison by entering the time period the user is interested in analyzing. In the first window the user enters the months for when the reservation was made and in the second window the user enters the years that are being compared After confirmation of the selected period by clicking on the submit button the user will receive a time period consisting of consecutive Months and Y-O-Y comparison. The user will be able to analyze data for various indicators (Sold rooms, Occupancy, ADR, RevPAR, Room revenue, MPI, ARI, RGI). The user will analyze both its own data and the average of the Competitor Group (CompGroup) selected by the user. On the screen the user will see: report type; selected period; users hotel name; Competitor Group name (including names of the competitors hotels; table with the performance results divided by various indicators (Sold rooms, Occupancy, ADR, RevPAR, Room revenue, MPI, ARI, RGI); choice of line or bar graph for each individual indicator (PDF); choice of exporting the table with figures to PDF. Once data has been selected the user can see information on the screen by selecting SUBMIT. See the following sample:
12 In this report the user can compare historical data change on a year on year basis by month. This will allow the user to see the percentage change between selected years over a time period of consecutive months the user selects. The following PDF table presents a sample of the Basic Report by month Y-O-Y comparison for sold rooms indicator:
13 Basic Report by Period Y-O-Y This report allows the user to choose their own freely select period of days and Y-OY (year on year) comparison by entering their own choice of time period that the user is interested in analyzing. In the first window the user enters the dates for when the reservation was made and in the second window the user enters the years that are being compared After confirmation of the selected period, by clicking on the submit button, the user will receive a time period consisting of a Period of Days and Y-O-Y comparison. The user will be able to analyze data for various indicators (Sold rooms, Occupancy, ADR, RevPAR, Room revenue, MPI, ARI, RGI). The user will analyze both its own data and the average of the Competitor Group (CompGroup) selected by the user. On the screen the user will see: report type; selected period; users hotel name; Competitor Group name (including names of the competitors hotels; table with the performance results divided by various indicators (Sold rooms, Occupancy, ADR, RevPAR, Room revenue, MPI, ARI, RGI); choice of line or bar graph for each individual indicator (PDF); choice of exporting the table with figures to PDF. Once data has been selected the user can see information on the screen by selecting SUBMIT. See the following sample:
14 In this report the user can compare historical data change on a year on year basis by period. This will allow the user to see the percentage change between selected years, over a set period of days as a whole group, which the user selects. In the table above the data is cumulative for the selected 6 day period. The following PDF table presents a sample of the Basic Report by period Y-O-Y comparison for sold rooms indicator:
sample Sample Hotel Monthly Bandwidth Report For the Month of: February 2010 STR #: XXXXX Date Created: March 2011 Tab
Monthly Bandwidth Report 11 West 12th Ave., Suite 25 Broomfield, CO 821 Phone: +1 (615) 824-8664 Fax: +1 (33) 449 6587 www.str.com For the Month of: February 21 STR #: XXXXX Date Created: March 211 Table
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