Preparing Your Submission: For Creative clips, create color corrected, QuickTime movie files using either:

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Joella Booker
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1 ESP Uploading Instructions - Creative Creative video for commercial use. Directed, model released talent, establishers, lifestyle, nature, industry, wildlife, travel. Editorial news, current events, entertainment, and topical subjects covered without releases in a documentary style of shooting. If you feel your content fits this category, please see the EDITORIAL ESP instructions here. Last updated: May 5, 2015 Preparing Your Submission: For Creative clips, create color corrected, QuickTime movie files using either: Apple Pro Res 422 HQ codec (only Apple supported versions: Acceptable frame size: 1920x1080, 3840x2160, 4096x2160 o Acceptable HD frame rates are 23.98p, 24p, 25p, 29.97p, 29.97i, 30p, 59.94p, 60p o Acceptable 4K frame rates are 23.98p, 24p, 25p, 29.97p, 30p or o Acceptable HD frame size: 1280x720 o Acceptable HD frame rates are 23.98p, 24p, 25p, 29.97p, 30p, 59.94p, 60p Photo-Jpeg codec at 95% o Acceptable HD frame size: 1920x1080 o Acceptable HD frame rates are 23.98p, 24p, 29.97p, 29.97i, 30p, 59.94p, 60p or o Acceptable HD frame size: 1280x720 o Acceptable HD frame rates are 23.98p, 24p, 29.97p, 30p, 59.94p, 60p Set poster frames (click here for instructions on how to set a poster frame). If you have not selected a poster frame, ESP will display the auto-chosen poster frame image, which cannot be changed. Login to ESP- Your username and password is the same as on gettyimages.com. If you forget your username or password follow the links on the ESP sign in page. Supported Browsers ESP can be used on the following browsers: New versions of Chrome and Firefox IE 10 and above Safari 6 and above Mobile browsers (BETA) We have significant support of the site on mobile browser (e.g. Safari on ios); however, you should expect some bugs in navigating the tool on these browsers. Overview Tab When you login, you will see two sections: Upload Videos You can create a submission (send us videos and metadata) here. Submission Panel (Dashboard) - Located under Upload Videos, you can see the status of past submissions and whether they have been accepted or rejected.

Creating a Submission A submission is a batch of clips that you can upload at one time and apply bulk metadata: 1. After logging in, click New Submission. 2.

You can add up to 60 clips to any Submission. a. Please include any similar content within the submission. b. If you have more than 60 shots, you need to break it into multiple submissions. c. No one clip should be larger than 5GB.

2 Creating a Submission A submission is a batch of clips that you can upload at one time and apply bulk metadata: 1. After logging in, click New Submission. 2. Select Creative, name it (please include your company name and subject) and click Submit. 3. If your submission includes Editorial and Creative content, please submit them as separate submissions. 4. You can add up to 60 clips to any Submission. a. Please include any similar content within the submission. b. If you have more than 60 shots, you need to break it into multiple submissions. c. No one clip should be larger than 5GB. 5. Upload video by dragging one or multiple files into the Upload Videos box or clicking Upload Videos and browsing for your files. a. If your file uploads are slower than expected, you can improve the upload speed up by choosing the closest location to you under region for upload. 6. My upload failed. What do I do? a. If it failed once, please attempt to upload the file(s) again. b. If it failed multiple times, please espvideohelp@gettyimages.com 7. It says my file is invalid. What s next? a. Click control i or apple i on your file and make sure it meets one of our acceptable file formats and frame rates. A frequent error is to use Apple Pro Res 422 and not Apple Pro Res 422 HQ.

Adding metadata You can begin adding metadata before the files have finished uploading. Your default data will be applied automatically if you have created a default template. a. You can edit individual clips by clicking on them and providing metadata.

3 Adding metadata You can begin adding metadata before the files have finished uploading. Your default data will be applied automatically if you have created a default template. a. You can edit individual clips by clicking on them and providing metadata. b. You can edit multiple clips at once by clicking select all, shift-clicking, or control/command clicking multiple files. A yellow highlight will indicate that there is different information on the same field of the files. c. You can apply an event or custom template (see below) by clicking Apply Template at the top. d. Complete the Title, a descriptive sentence of what takes place within the shot. e. Date Created: Please provide the exact date whenever possible. If you know the month and not year, please add 01/01/2014, if it was shot in January If you don t know the month, please put 01/01/2014 as this is the closest date available. f. Description: This field is optional if you have more detailed shot information. Not recommended, unless you have additional data to provide. Please do not repeat the same information included in the title field, as it will wind up appearing on our website twice. g. Location: Please fill in the city, province/state and country of shoot. h. Releases: Click on + to upload a release (release needs to include reference photos). Use the browse button to select the release file from your computer. Use the drop down field to indicate the release type: model/property. Click add

4 i. Keywords: Please add no more than 8 conceptual keywords. Anything additional will be deleted. Additional keywording will take place after your material has been accepted and will be complete in approximately 2 weeks from upload. j. Mastered format: this field will auto complete the file you uploaded. k. Original format: Please complete all fields in this section. l. Audio: Please note that audio on all files goes through to the site. Only supply ambient audio (ie. trains, traffic) Audio codec (if applicable): Linear PCM, Stereo (L and R), bit depth 24-bit or 16-bit, sampling rate of 48 khz. 8. Click save when you are done with the metadata. Red highlights will indicate missing information. 9. Select some or all of the clips that are ready and click Submit to send them to Getty Images. If you wish to submit them all, please click control or shift click to select them all and then hit Submit. A green checkmark next to them will indicate that they have all the necessary information. A red exclamation point indicates that the file does not match the formats accepted by Getty Images. If you are unsure about accepted formats, contact us. A green box will indicate that they have been successfully submitted. Please check back to your Submission Dashboard to see what shots have been accepted. Note: You can only work on one submission at a time. Please finish your submission before starting a new one. Unfinished submissions may be deleted after 90 days so plan to complete your submission within that time frame. Restrictions Getty Images will assume that all submitted content is free of any restrictions. If it s necessary to place a restriction on your content, please espvideohelp@gettyimages.com. Please consider any restriction you place on your content carefully all restrictions limit the use of your content and take away from possible sales. Applying Templates If you upload similar content, you can save time by using templates. Custom Templates You can save the metadata from any clip as a template and apply that to other clips in the same submission OR later submissions. For example, if you commonly have US weather clips, you can save a template with the country, categories, keywords, etc as My weather template

5 Using multiple templates You can apply multiple templates to a clip. Templates are additive and the last template applied wins. For example, if the first template has Country and Description and the second has Title and Description, the clip will end up with the Country from template #1 and the Title and Description from #2. Using the Submission Dashboard The submission dashboard (located under Upload Videos) lets you see details about your past submissions and what has been accepted. Navigating a Submission You can filter by the date the submission was created and sort by various other methods. Once you find the submission you are interested in, you will see how many clips are uploaded versus submitted. If you click on the number of uploaded clips, you can see details about all the individual files. Submission Status Your submission status can be New (no files uploaded), In Progress (some files uploaded), or Closed. After 90 days, submissions are closed and you cannot edit or add any additional files to them. Getting back to a Submission Prior to being closed, you can open a submission (click on ID ) and upload new files or edit files that have not been submitted. Once you have submitted a file, you can no longer edit it because it has been sent to our website for publishing. *Note: Only open one submission at a time, opening multiple submissions in different browser tabs may cause issues with your submission. File ID The File ID is the ESP reference ID for the clip before it has been approved and the final asset number on gettyimages.com after it has been approved. After your clips have been reviewed and transcoded, you can click

6 on the File ID to view the clip on gettyimages.com. If you are having trouble with a clip, please reference the File Id as it will help us troubleshoot the issue much faster. File Status Files can be in the following Status: Not yet submitted File is uploaded, but has not been submitted. Check that all the required metadata is added and submit it. Awaiting Review The file has been submitted and we are waiting for a Reviewer to accept or reject the file. Rejected- The file has been rejected by a Reviewer Accepted and Published The file has been successfully sent to Getty Images asset management system. It will be available on the website generally within 1 hour (after it has been transcoded into various formats for customers). *Note: us at espvideohelp@gettyimages.com if your files have not appeared within 1 hour of being marked Accepted and published. We will look into what happened as soon as possible. Please note that ESP is under frequent development. We hope these guidelines will help get you started, and we will do our best to update them with any major developments. If you have any questions, please contact: espvideohelp@gettyimages.com.

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