Creating a New Submission:

Transcription

1 Creating a New Submission: All potential products need to be routed through our product development creative approval system. Every packaged item sold on the store shelf should be submitted as a single submission. Each piece of that item however, should be submitted as a separate component, while remaining on the same submission. 1. Click on the Creative drop down and select Create New Product Submission 2. Fill in all fields possible. All fields in RED are required in order to submit. All fields should be filled out in order as certain fields drive other ones. (Please note if Marketing Materials/ Promotion s box is checked, this changes which fields are required). Contracts & Rights Information a. Submission Name Short title or descriptive name of your submission. This does not need to be unique. b. Submission Description Optional open text field to give a more detailed description of product. c. Marketing Materials/Promotions Check off only if submission is for an item that is being created specifically for marketing materials or is a promotional item not for sale. If checked, certain fields will no longer be required but only specific products will be available. d. Licensee This is the licensee or agent for whom the product is being submitted. If you are a licensee, this field is likely defaulted to your own company.

2 e. Location Domestic or International. Any submission that is not US based should be marked as International. Submissions for our Global partners should be marked as International f. Region This is the region where the product will be sold. If it will be sold in more than one Region, please select Global. g. Product Category Line of business associated with the submission, determined by the contract. h. Agent If an agent is on the contract, it should be populated here. The data in this field is likely defaulted based on what is in your contract. i. Licensor- the Network / Licensor that is associated with the submission, determined by the contract. (e.g. Nickelodeon, Comedy Central, MTV, etc...) j. Property The property associated with the submission. The values available are determined by the contract. If more than 1 property applies, please select multiproperty. k. Product The product associated with the submission. The values available are determined by the contract. l. Contract Based on previous selections, the appropriate contract number will automatically be assigned to the submission. If the appropriate contract number is not automatically assigned, please select one. m. Territory - Based on previous selections, the appropriate contract number will automatically be assigned to the submission. If the appropriate contract number is not automatically assigned, please select one. n. Year: Will default to current year. Should be edited if submission is for a future year. o. Item for sale? Product for Retail Sale should almost always be selected and indicates that this item is intended for retail sale. Sample should be selected if this item is intended for sample, but not confirmed for retail sale yet. Not for Resale Item should be selected if the item will never be sold at retail. p. Channel The Channel associated with the submission. The values available are determined by the selected contract. Either choose All, or choose desired channel. NOTE: More than one channel can be added to submission..

3 3. Scroll down to the Marketing and Retail Data sections. These are optional fields that should be filled out if information is known (Please be advised some of these fields will become required upon submission completion). 4. Marketing Data 5. Retail Data a. Gender Select Male, Female, or Unisex. b. Age Group Select the targeted age group for the item, or select Not Applicable. c. Size Select the targeted size for the item, or select Not Applicable. d. Season If the type is Merchandising, you are required to select from the list the season or holiday associated with the item, or select Everyday a. UPC#/EAN#/ISBN# - Enter the UPC, EAN, or other identifying number for the product. This number should also be used to report royalties. Every Royalty Reporting # must be unique. b. Retailer- if item is to be sold at a specific retailer, indicate the retailer here c. Retail Program- if item is to be sold as part of a specific retail program, indicate the retail program here. d. Retail Cost - enter the product s retail price here. e. Order Quantity enter the initial order quantity for the product f. On Shelf Date enter the Month, Day, and Year the item is expected to be on shelf at the stores in MM/DD/YYYY format. g. Ship Date enter the Month, Day, and Year that the item is expected to ship in MM/DD/YYYY format. h. Wholesale Cost - enter product s wholesale cost here. 6. Scroll down to the Additional Submission Data section and add any relevant information. a. Licensee Reference # - This optional field can be used to enter a reference number other than the UPC/EAN/ISBN that can be used to track this product. b. Source Submission If this product was sourced from a previously created or approved submission, or if there is a submission in the legacy Tracker tool that should be

4 referenced, please enter it here. Nick Creative or Business resources can use this number to find alternate submissions. c. BuyBoard ID This field will be used as part of planned expansions to NickCentral. Its purpose is to link a submitted buy board to a submission. BuyBoard or Product Range Board, will allow for multiple designs to be submitted together. d. Collection Submissions If this item is part of multiple submissions that together form a collection, please enter the collection description, or a code used to reference the collection here. Nick Creative or Business resources can use this field to group certain submissions together. 7. Once all the required fields are completed, click the Save button 8. This takes you to the Component Header screen where you can create your first component for approval. Fill out the required fields in this section. a. Component Name Short title or descriptive name of your component. This does not need to be unique. b. Component Description Optional open text field to give a more detailed description of component. c. Component Type This is the type of component that will be entered. Your selection here will dictate the type and amount of approval stages required for the item. Select from the list provided. NOTE: because every submission requires a Concept or 2D Concept component, these are the only options for the first component for any submission. More options become available when multiple components are created d. Component Group If this component should be grouped with a few other components, please enter either a name for the group, or a code used to reference the group here. Nick Creative or Business resources can use this field to see certain components together. e. StyleGuide/ Art Used Please enter the file name of the file used for the creative on this component. If the file name is not available, please enter the name of the Style

5 Guide used. While this field is optional, it is very important as it helps us create better art for use by our partners f. Langauge Select the language for the item. g. Color For art items, the color codes can be entered here. 9. Scroll down to the Timing section and indicate if your component needs a rush for approval (If the rush is indicated as a Yes, a business jusitifcation is required to be entered into the blank field. There is no gaurantee on a rush delivery request, but the component will be flagged in yellow for the creative user or agent to easily see. If there is an issue rushing your component, a Nickeldoeon represenative will contact you with further information. 10. Scroll down to Upload a File and click Add Files to attach your image(s) for approval. The file size as a 50MB limit. Multiple files can be attached. 11. After clicking Add Files, you can either a) Drag and drop a file into the large file window, or b) click on Add Files and locate your desired file and click open 12. After files are attached, you will see a Preview Generation Underway thumbnail displayed. Please note the image takes a few minutes to generate, you can continue working while the preview generation is under way.

6 13. After attaching all images, scroll down and type in the Add Comment box. This field is used for any message you would like the approver to know (as opposed to calling or sending an accompying ). Your text in this box can be bolded, italicized, underlined, formatted, colored, etc 14. Select the drop-down box arrow under the Add Comment box, and select the user you wish to send your component off to for approval. You can select anyone from your own company, your agent (if applicable) or the Nick Creative/Business user (if no agent). After selecting a user click the Finish Button. 15. After clicking finish, you can edit your submission details further by clicking Edit Submission, delete your submission by clicking delete submisison or (the x button), edit your component (including files and comments) by clicking on component name or the pencil icon.

7 16. From this screen, you can also create a 2 nd component. Any number of components can be created and submitted at the same time. 17. Once you are ready to submit your component(s), click on the Submit and Start button (this will clear the component from your task list and send it over to the task list of the user you selected. The 10 day turn around time begins the moment you submit the component(s)).