Mi c r o s o f t Wo r d Qu i c k Re f e r e n c e Ca r d

Transcription

1 Tech Talk # 5 Mi c r o s o f t Wo r d Qu i c k Re f e r e n c e Ca r d Introduction by Renae Schmidt Hello! Welcome to Tech Talk #5. This week we are sharing a Microsoft Word 2010 Quick Reference Card. Word 2010 is what the District uses for letters, notes, general correspondence, and word processing. The attached guide provides an overview of the Word Program. It covers how to perform tasks such as creating, formatting, and editing letters, files, columns, and much more! We feel confident that even the most skilled Word 2010 users will find a new shortcut or way to save some time with this guide! Thank you for reviewing this week s edition of Tech Talk! As always, please reach out to the IT Department Hunt Group at x700 (Matt, Michael, or Renae) with any questions, suggestions, or feedback

2 Microsoft Word 2010 Quick Reference Card The Word 2010 Screen Customizable Training Materials Tel. (888) Keyboard Shortcuts File tab Quick Access Toolbar Title bar Minimize Ribbon Close button Ribbon Ruler General Open a Create New Save a Print a Close a Help <Ctrl> + <O> <Ctrl> + <N> <Ctrl> + <S> <Ctrl> + <P> <Ctrl> + <W> <F1> Insertion point window Status bar Horizontal scroll bar View buttons Vertical scroll bar Zoom slider Navigation: Up One Screen <Page Up> Down One Screen <Page Down> Beginning of Line <Home> End of Line <End> Beginning of <Ctrl> + <Home> End of <Ctrl> + <End> Open the Go To <F5> dialog box The Fundamentals The File tab menu and Backstage view contain commands for working with a program s files, such as Open, Save, Close, New, and Print. To Create a New : Click the File tab, click the New tab, and click the Create Or, press <Ctrl> + <N>. To Open a : Click the File tab and click the Open button, or press <Ctrl> + <O>. To Save a : Click the Save button on the Quick Access Toolbar, or press <Ctrl> + <S>. To Save a with a Different Name: Click the File tab, click the Save As button, and enter a new name for the document. To Preview a : Click the File tab and click the Print tab, or press <Ctrl> + <P>. To Print a : Click the File tab and click the Print tab, or press <Ctrl> + <P>. To View Advanced Printing Options: Click the File tab and click the Print tab. Select from the options under Settings. To Undo: Click the Undo button on the Quick Access Toolbar, or press <Ctrl> + <Z>. To Move Text with the Mouse: Select the text you want to move, drag the text to a new location, and release the mouse To Replace Text: Click the Replace button in the group on the Home tab. Or, press <Ctrl> + <H>. To Close a : Click the Close button, or press <Ctrl> + <W>. To Correct a Spelling Error: Right-click the error and select a correction from the contextual menu. Or, press <F7> to run the Spell Checker. To Use the Thesaurus: Right-click the word you want to look up and select Synonyms from the contextual menu. Select a word or select Thesaurus to search the Thesaurus. To Minimize the Ribbon: Click the Minimize Ribbon button on the Ribbon. Or, press <Ctrl> + <F1>. Or, double-click a tab. Or, right-click a tab and select Minimize the Ribbon from the contextual menu. To Change Program Settings: Click the File tab and click the Options To Get Help: Press <F1> to open the Help window. Type your question and press <Enter>. Cut Copy Paste Undo Redo or Repeat Underline Align Left Align Right Text Selection To Select: Do This: A Word A Sentence A Line A Paragraph Everything <Ctrl> + <X> <Ctrl> + <C> <Ctrl> + <V> <Ctrl> + <Z> <Ctrl> + <Y> <Ctrl> + <U> <Ctrl> + <L> <Ctrl> + <R> Double-click the word Press and hold <Ctrl> and click anywhere in the sentence Click in the selection bar next to the line Triple-click the paragraph <Ctrl> + <A> Customizable Computer Training Courseware Online Learning Skills Assessments Word Quick Reference 2011 CustomGuide Phone

3 Word 2010 Training Word Quick Reference Card Word 2010 Screen The Fundamentals The File tab, located in the upper left-hand corner of the program window, replaces the Office button found in the 2007 version of Microsoft Word. The File Tab gives access to backstage view which contains basic file management commands, including New, Open, Save, Print, Close. And Options. Backstage To Create a New : Click the File Tab, select New, select a Blank document and click Create, or press <Ctrl> + <N>. To Open a : Click the File Tab and select Open, or press <Ctrl> + <O>. To Save a : Click the Save button on the Quick Access Toolbar, or press <Ctrl> + <S>. or Go to the File Tab and click Save. To Save a with a Different Name: Click the File Tab, select Save As, and enter a new name for the document. To Preview a : Click the File Tab, Click on Print the Print Preview Window will be on the right. To Print a : Click the File Tab and select Print, and click Print or press <Ctrl> + <P>. To Undo: Click the Undo button on the Quick Access Toolbar or press <Ctrl> + <Z> To Close a : Click the Close button in the top right hand corner or press <Ctrl> + <W>. To Get Help: Press <F1> to open the Help window. Or click the question mark in the top right hand corner Type your question and press <Enter>. To Exit Word: Click the File Tab and click Exit. Keyboard Shortcuts General Open a <Ctrl> + <O> Create New <Ctrl> + <N> Save a <Ctrl> + <S> Print a <Ctrl> + <P> Close a <Ctrl> + <W> Help <F1> Cut <Ctrl> + <X> Copy <Ctrl> + <C> Paste <Ctrl> + <V> Undo <Ctrl> + <Z> Redo or Repeat <Ctrl> + <Y> Underline <Ctrl> + <U> Align Left <Ctrl> + <L> Align Right <Ctrl> + <R> Navigation and Layout Up One Screen <Page Up> Down One Screen <Page Down> Beginning of Line <Home> End of Line <End> Beginning of <Ctrl> + <Home> End of <Ctrl> + <End> Open the Go To <F5> dialog box Text Selection Underline <Ctrl> + <U> Align Left <Ctrl> + <L> Align Right <Ctrl> + <R>

4 To Cut or Copy Text: Select the text you want to cut or copy and click the Cut or Copy button in the Clipboard To Paste Text: Place the insertion point where you want to paste and click the Paste button in the Clipboard To Format Selected Text: Use the commands in the Font group on the Home tab, or click the Dialog Box Launcher in the Font group to open the Font dialog box. To Copy with the Format Painter: Select the text with the formatting you want to copy and click the Format Painter button in the Clipboard Then, select the text you want to apply the copied formatting to. To Change Paragraph Alignment: Select the paragraph(s) and click the appropriate alignment button (Align Left,, Align Right,or ) in the Paragraph To Indent a Paragraph: Click the Increase Indent button in the Paragraph To Decrease an Indent: Click the Decrease Indent button in the Paragraph To Add a Tab Stop: Click the Tab alignment box on the Ruler until you see the type of tab you want to insert. Then, click on the Ruler where you want to insert the tab stop. To Adjust or Remove a Tab Stop: Click and drag the L tab stop to the desired position on the Ruler. Click and drag the tab stop off the Ruler toremove it. To Change Paragraph Line Spacing: Click the Line Spacing button in the Paragraph group on the Home tab and select an option from the list. To Create a Bulleted or Numbered List: Select the paragraphs you want to bullet or number and click the Bullets or Numbering button in the Paragraph To Change a s Margins: Click the Page Layout tab on the Ribbon, click the Margins button in the Page Setup group, and select a setting. To Change Page Orientation: Click the Page Layout tab on the Ribbon, click the Orientation button, and select an option from the list. To Insert a Header or Footer: Click the Insert tab on the Ribbon and click the Header or Footer button in the Header & Footer group. To Insert a Manual Page Break: Click the Insert tab on the Ribbon and click the Page Break button in the Page Setup group. To Insert a Section Break: Click the Page Layout tab on the Ribbon, click the Breaks button in the Page Setup group, and select the type of break you want to insert. To Correct a Spelling Error: Right-click the error and select a correction from the contextual menu. Or, press <F7> to run the Spell Checker. To Find Text: Click the lioj Find button in the To Replace Text: Click the Replace button in the To Move Text with the Mouse: Select the text you want to move, drag the text to a new location, and release the mouse Tables To Insert a Table: Click the Insert tab on the Ribbon, click the Table button in the Tables group, and select Insert Table from the menu. To Insert a Column or Row: Click the Layout tab under Table Tools and use the commands located in the Rows & Columns group. To Delete a Column or Row: Select the column or row you want to delete, click the Layout tab under Table Tools, click the Delete button in the Rows & Columns group, and select an appropriate option from the menu. To Adjust Column Width or Row Height: Select the column or row you want to adjust, click the Layout tab under Table Tools, and use the commands located in the Cell Size group. Mail Merge Select a document type: Click the Mailings tab on the Ribbon, click the Start Mail Merge button in the Start Mail Merge group, and select the type of document you want to create. Connect the document to a data source: In the Start Mail Merge group on the Mailings tab, click the Select Recipients Refine recipients: In the Start Mail Merge group on the Mailings tab, clickmthe Edit Recipient List Insert merge fields: Position the insertion point where you want to insert the merge field(s) and use the commands found in the Write & Insert Fields group on the Mailings tab. Preview your letters: In the Preview Results group on the Mailings tab, click the Preview Results Complete the merge: In the Finish group on the Mailings tab, click the Finish & Merge button and select an option from the list. Drawing and Graphics To Insert a Clip Art Graphic: Click the Insert tab on the Ribbon and click the Clip Art button in the Illustrations group. Type the name of what you re looking for in the Search for box and click Go. To Insert a Picture: Click the Insert tab on the Ribbon and click the Picture button in the Illustrations group. Find and select the picture you want to insert and click Insert. To Adjust Text Wrapping: Double-click the object, click the Text Wrapping button in the Arrange group, and select an option from the list. To Draw a Shape: Click the Insert tab on the Ribbon, click the Shapes button in the Shapes group, and select the shape you want to insert. Then, click where you want to draw the shape and drag until the shape reaches the desired size. Hold down the <Shift> key while you drag to draw a perfectly proportioned shape or straight line. To Move an Object: Click the object and drag it to a new location. Release the mouse button when you re finished. To Resize an Object: Click the object to select it, click and drag one of its sizing handles (o), and release the mouse button when the object reaches the desired size. Hold down the <Shift> key while dragging to maintain the object s proportions while resizing it. To Delete an Object: Select the object and press the <Delete> key. To Format an Object: Double-click the object and use the commands located on the Format tab. To Insert a WordArt Object: Click the Insert tab on the Ribbon, click the WordArt button in the Text group, and select a design from the WordArt Gallery. Enter the text you want WordArt to format and adjust the font type and size, if necessary. Click OK.

5 Navigation To Open the Navigation Pane: Click the Find button in the group on the Home tab. Or, press <Ctrl> + <F>. To Search for a Word or Phrase: Click the Search box, type the word or phrase, and press <Enter>. To Search for Graphics, Tables, Equations, or Comments: Click the Magnifying Glass and select an option from the list. Click the Search box, enter the information you are searching for, and press <Enter>. To View Search Results: Click the Browse the results from your current search tab of the Navigation Pane. To View a s Headings: Click the your document tab. To View a s Pages: Click the document tab. Styles Browse the headings in Browse the pages in your To Apply a Style: Select the text to which you want to apply the style and select the style you want to use from the Styles Gallery in the Styles group on the Home tab. To Apply a Theme: Click the Themes button in the Themes group on the Page Layout tab of the Ribbon and select a theme. To View All Available Styles: Click the Dialog Box Launcher in the Styles To Change a Style Set: Click the Change Styles button in the Styles group on the Home tab and select Style Set from the menu. Select the Style Set you wish to use. To Create a Style: Select the text that contains the formatting of the new style, right-click the text, and select Styles from the contextual menu. Select Save Selection as a New Quick Style from the contextual menu, enter a name for the style, and click OK. To Check Your Styles: Select the text you wish to check. Click the Dialog Box Launcher in the Styles group on the Home tab of the Ribbon. Click the Style Inspector button in the Styles task pane. To Format Text: Use the commands in the Font group on the Home tab, or click the Dialog Box Launcher in the Font group to open the Font dialog box. To Copy with the Format Painter: Select the text with the formatting you want to copy and click the Format Painter button in the Clipboard Then, select the text you want to apply the copied formatting to. To Indent a Paragraph: Click the Increase Indent button in the Paragraph To Decrease an Indent: Click the Decrease Indent button in the Paragraph To Create a Bulleted or Numbered List: Select the paragraphs you want to bullet or number and click the Bullets or Numbering button in the Paragraph To Change Page Orientation: Click the Page Layout tab on the Ribbon, click the Orientation button in the Page Setup group, and select an option from the list. To Insert a Header or Footer: Click the Insert tab on the Ribbon and click the Header or Footer button in the Header & Footer group. To Insert a Manual Page Break: Click the Insert tab on the Ribbon and click the Page Break button in the Pages group. To Cut or Copy Text: Select the text you want to cut or copy and click the Cut or Copy button in the Clipboard To Paste Text: Place the insertion point where you want to paste and click the Paste button in the Clipboard To Preview an Item Before Pasting: Place the insertion point where you want to paste, click the Paste button list arrow in the Clipboard group on the Home tab, and select a preview option to view the item. To Insert a Comment: Select the text where you want to insert a comment and click the Review tab on the Ribbon. Click the New Comment button in the Comments group. Type a comment, then click outside the comment text box. To Delete a Comment: Select the comment, click the Review tab on the Ribbon, and click the Delete Comment button in the Comments group. Drawing and Graphics To Insert a Clip Art Graphic: Click the Insert tab on the Ribbon and click the Clip Art button in the Illustrations group. Type the name of what you re looking for in the Search for box and press <Enter>. To Insert a Picture: Click the Insert tab on the Ribbon and click the Picture button in the Illustrations group. Find and select the picture you want to insert and click Insert. To Insert a Screenshot: Click the Insert tab on the Ribbon and click the Screenshot button in the Illustrations group. Select an available window from the list, or select the Screen Clipping option to take a screen clip. To Draw a Shape: Click the Insert tab on the Ribbon, click the Shapes button in the Shapes group, and select the shape you want to insert. Then, click where you want to draw the shape and drag until the shape reaches the desired size. Hold down the <Shift> key while you drag to draw a perfectly proportioned shape or straight line. To Insert WordArt: Click the Insert tab on the Ribbon, click the WordArt button in the Text group, and select a design from the WordArt Gallery. Click the text box and enter your text. If necessary, click the text box and drag it to the desired position. To Insert SmartArt: Click the Insert tab on the Ribbon, click the SmartArt button in the Illustrations group, select a layout, and click OK. To Adjust Text Wrapping: Double-click the object, click the Wrap Text button in the Arrange group on the Format tab, and select an option from the list. To Resize an Object: Click the object to select it, click and drag one of its sizing handles ( ), and release the mouse button when the object reaches the desired size. Hold down the <Shift> key while dragging to maintain the object s proportions while resizing it. To Format an Object: Double-click the object and use the commands located on the Format tab. To Delete an Object: Select the object and press the <Delete> key Tables To Insert a Table: Click the Insert tab on the Ribbon, click the Table button in the Tables group, and select Insert Table from the menu. To Insert a Column or Row: Click the Layout tab under Table Tools on the Ribbon and use the commands located in the Rows & Columns group. To Delete a Column or Row: Select the column or row you want to delete, click the Layout tab under Table Tools on the Ribbon, click the Delete button in the Rows & Columns group, and select an appropriate option from the menu. To Adjust Column Width or Row Height: Select the column or row you want to adjust, click the Layout tab under Table Tools on the Ribbon, and use the commands located in the Cell Size group. Customizable Computer Training Courseware Online Learning Skills Assessments Word Quick Reference 2011 CustomGuide Phone